Aviator Bottled Oxygen Exchange Services

***THIS REQUIREMENT IS SUBJECT TO THE AVAILABILITY OF FUNDS, SEE FAR 52.232-19*** This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation will be issued as a request for quotation (RFQ) under the solicitation number: F2CT7P9204A001 This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-35, Defense Federal Acquisition Regulation Supplement Change Notice (DCN) 20090729, and Air Force Acquisition Circular (AFAC) 2009-0803. This acquisition is 100% Small Business set-aside for Aviator Bottled Oxygen Exchange services. The associated NACIS code is 325120, with a small business size standard of 1000 employees. The contractor shall provide all labor, parts, materials and equipment necessary to replace/exchange, inspect, test, and fill 27 aviator bottled oxygen (251 SCF/CYLs) for the 735 AMS Squadron at Hickam AFB, HI., in strict accordance with the Performance Work Statement. This RFQ contains twenty (20) line items. The items, as follows, are on a firm fixed price basis: CLIN 0001: Aviator Bottled Oxygen Exchange services (price per bottle), est. 90 each Period of Performance: 1 Oct 09 -30 Sep 10 CLIN 0002: Pick up/delivery, est. 9 each Period of Performance: 1 Oct 09 -30 Sep 10 CLIN 0003: HAZMAT fees, est. 9 each Period of Performance: 1 Oct 09 -30 Sep 10 CLIN 0004: Misc. fees: i.e. fuel surcharge, est. 9 each Period of Performance: 1 Oct 09 -30 Sep 10 CLIN 1001: Aviator Bottled Oxygen Exchange services (price per bottle), est. 90 each Period of Performance: 1 Oct 10 -30 Sep 11 CLIN 1002: Pick up/delivery, est. 9 each Period of Performance: 1 Oct 10 -30 Sep 11 CLIN 1003: HAZMAT fees, est. 9 each Period of Performance: 1 Oct 10 -30 Sep 11 CLIN 1004: Misc. fees: i.e. fuel surcharge, est. 9 each Period of Performance: 1 Oct 10 -30 Sep 11 CLIN 2001: Aviator Bottled Oxygen Exchange services (price per bottle), est. 90 each Period of Performance: 1 Oct 11 -30 Sep 12 CLIN 2002: Pick up/delivery, est. 9 each Period of Performance: 1 Oct 11 -30 Sep 12 CLIN 2003: HAZMAT fees, est. 9 each Period of Performance: 1 Oct 11 -30 Sep 12 CLIN 2004: Misc. fees: i.e. fuel surcharge, est. 9 each Period of Performance: 1 Oct 11 -30 Sep 12 CLIN 3001: Aviator Bottled Oxygen Exchange services (price per bottle), est. 90 each Period of Performance: 1 Oct 12 -30 Sep 13 CLIN 3002: Pick up/delivery, est. 9 each Period of Performance: 1 Oct 12 -30 Sep 13 CLIN 3003: HAZMAT fees, est. 9 each Period of Performance: 1 Oct 12 -30 Sep 13 CLIN 3004: Misc. fees: i.e. fuel surcharge, est. 9 each Period of Performance: 1 Oct 12 -30 Sep 13 CLIN 4001: Aviator Bottled Oxygen Exchange services (price per bottle), est. 90 each Period of Performance: 1 Oct 13 -30 Sep 14 CLIN 4002: Pick up/delivery, est. 9 each Period of Performance: 1 Oct 13 -30 Sep 14 CLIN 4003: HAZMAT fees, est. 9 each Period of Performance: 1 Oct 13 -30 Sep 14 CLIN 4004: Misc. fees: i.e. fuel surcharge, est. 9 each Period of Performance: 1 Oct 13 -30 Sep 14 Quotes should contain unit prices, extended prices, and total price. Offerors may propose an alternate quotation if offering more than one solution. The delivery location shall be Hickam AFB, Hawaii 96853 Any questions in regards to this solicitation must be submitted no later than 8 Sept 09. Award basis: The government anticipates award of a Purchase Order to the contractor offering the best overall value to the government. The Contracting Officer will evaluate quotations or offers based on price and technical capabilities. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). The provision at 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are: (b) All quotes are due on or before 4:00 PM, Hawaii Standard Time (HST), 11 Sept 09. Electronic quotes are acceptable. Submission may be made via email to alesha.williams@hickam.af.mil, via parcel mail to Department of the Air Forces, Pacific Air Forces, 15 CONS, ATTN: A1C Alesha Williams, 90 G Street, Hickam AFB, HI 96853-5230, or via facsimile at (808) 448-2911. Quotes must reference the solicitation number. Central Contractor Registration (CCR). Offerors must be registered with the CCR (http://www.ccr.gov) database upon submission of their request for proposal (RFP) / request for quote (RFQ) to be considered responsive. If confirmation of CCR is not provided with the proposal submission by the closing date of the RFP/RFQ, the offer shall be considered nonresponsive and ineligible for contract award. Wide Area Work Flow (WAWF). Offerors must be registered in the WAWF (https://wawf.eb.mil). If the offeror does not become registered in the WAWF database within three (3) days after receiving notification from the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered offeror. IAW 52.212-3 and 52.212-3 (Alt I) -- Offeror Representations and Certifications -- Commercial Items (June 2008). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov . If you have not completed the annual representations and certifications electronically at the ORCA website, please complete only paragraphs (c) through (m) of this provision and return along with your quotation. Additionally, Online Representations and Certifications (ORCA) is mandatory in lieu of Reps and Certs in hard copy form. 52.217-8 -- Option to Extend Services. As prescribed in 17.208(f), insert a clause substantially the same as the following: Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. 52.217-9 -- Option to Extend the Term of the Contract. As prescribed in 17.208(g), insert a clause substantially the same as the following: Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years, 6 months. 52.222-42, Statement of Equivalent Rates for Federal Hires. As prescribed in 22.1006(b): Statement of Equivalent Rates for Federal Hires (May 1989) In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage -- Fringe Benefits WG 5- STEP 2 $ 20.36 -- The following clauses and provisions are incorporated by reference: 52.212-1, Instructions to Offerors- Commercial Items 52.212-4, Contract Terms and Conditions-Commercial Items (Feb 2007) IAW 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, is applicable to this procurement along with the following addenda. 52.219-6, Notice of total small business set-aside 52.222-3, Convict Labor 52.222-19, Child Labor - Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Affirmative Action for Workers with Disabilities 52.222-41, Service Contract Act of 1665, as Amended 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts) 52.222-50, Combating Trafficking in Persons 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration 52.233-3, Protest After Award (AUG 1996) (31 U.S.C 3553) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78) IAW 252.212-7001 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items is applicable to this procurement along with the following addenda. 252.232-7003, Electronic Submission of Payment Requests 252.247-7023, Transportation of Supplies by Sea 252.247-7023, Transportation of Supplies by Sea (ALT III) 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631) 252-232-7010 -- Levies on Contract Payments - (a) 26 U.S.C. 6331(h) authorizes the Internal Revenue Service (IRS) to continuously levy up to 100 percent of contract payments, up to the amount of tax debt. (b) When a levy is imposed on a payment under this contract and the Contractor believes that the levy may result in an inability to perform the contract, the Contractor shall promptly notify the Procuring Contracting Officer in writing, with a copy to the Administrative Contracting Officer, and shall provide-(1) The total dollar amount of the levy; (2) A statement that the Contractor believes that the levy may result in an inability to perform the contract, including rationale and adequate supporting documentation; and (3) Advice as to whether the inability to perform may adversely affect national security, including rationale and adequate supporting documentation. (c) DoD shall promptly review the Contractor's assessment, and the Procuring Contracting Officer shall provide a written notification to the Contractor including- (1) A statement as to whether DoD agrees that the levy may result in an inability to perform the contract; and (2)(i) If the levy may result in an inability to perform the contract and the lack of performance will adversely affect national security, the total amount of the monies collected that should be returned to the Contractor; or (ii) If the levy may result in an inability to perform the contract but will not impact national security, a recommendation that the Contractor promptly notify the IRS to attempt to resolve the tax situation. (d) Any DoD determination under this clause is not subject to appeal under the Contract Disputes Act. (End of clause) 5352.201-9101 - OMBUDSMAN - (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, Lt Col Rodger Phillips, phone number (808) 448-2901, facsimile number (808) 448-2912, e-mail: rodger.phillips@hickam.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) WIDE AREA WORKFLOW - RECEIPT AND ACCEPTANCE (WAWF-RA) ELECTRONIC RECEIVING REPORT AND INVOICING INSTRUCTIONS IN ACCORDANCE WITH DFARS 232.7002, USE OF ELECTRONIC PAYMENT REQUESTS IS MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE ARE NO CHARGES OR FEES TO USE WAWF. Requests for payments must be submitted electronically via the Internet through the Wide Area WorkFlow - Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil. Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone at (800) 756-4571. Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the DFAS My Invoice web site at https://myinvoice.csd.disa.mil/index.html. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provisions may be accessed electronically at this address: https://farsite.hill.af.mil. List Attachments Attachment 1: Performance Work Statement (PWS) dated: 6 Aug 2009 Attachment 2: Wage Determination; Wage Determination No.: 2005-2153 Revision No.: 10 Date Of Revision: 05/26/2009