Award Notice | AcuStaf Labor Management Software - Licensing , training, implementation | VISN 04 VA Medical Centers

The Department of Veterans Affairs, through Network Contracting Office 4 in Pittsburgh, Pennsylvania, has awarded a sole-source Blanket Purchase Agreement under FAR Part 8 to Acustaf Development Corporation for the licensing, training, and implementation of its Labor Management System software across nine VA Medical Centers in VISN 04. The contract, identified by solicitation number 36C24426A0022 and administered under GSA Schedule GS-35F-0408X, has a base period running from May 24, 2026, through May 23, 2027, with four optional one-year extension periods through May 23, 2031, subject to annual reviews. The award is justified under FAR 8.401 and GSAR 538.7104-3(b)(ii) due to the Acustaf LMS’s unique, proprietary capability to integrate natively with VA’s VISTA electronic health record system and other mission-critical platforms including VANOD, NDNQI, and DSS, with no commercially available alternative meeting these technical requirements. The system automates staffing, scheduling, and payroll reporting while ensuring compliance with VHA Directives 1731 and 1750 and maintains HIPAA compliance through a National Business Associate Agreement. Performance will occur at all nine VA Medical Centers within VISN 04, with Lebanon, Pennsylvania, specifically listed as a primary location. Acustaf Development Corporation is a verified Veteran-Owned Small Business as confirmed by the SBA, and the procurement process included documented market research demonstrating the absence of alternative sources. Training, system customization, and technical implementation services are included, with acceptance conducted on-site at each facility. No specific contract value is stated, as pricing will be determined per individual order under the BPA structure. The contract administration is managed by the VA’s Network Contracting Office 4, with no formal contract clauses, inspection checklists, or key personnel specifications detailed in the documentation, though electronic invoicing via WAWF is implied by standard VA practice. Annual market reviews are required to validate continued sole-source justification.