Banquet Chairs

The Georgia World Congress Center Authority is soliciting sealed bids for the purchase of 8,000 to 12,000 banquet chairs under solicitation number PE-92200-RFQ-2027-000000086, with a response deadline of August 4, 2026. The required chairs must be the MTS model 6578-HD-UL, featuring a Fandango Admiral fabric with Nanotex treatment, a square open powder-coated frame in OW4 Smoked Pewter, welded frames with reinforcement bars, a ComfortWeb Waterfall Edge cushion, maximum weight of 18 lbs, a 1,000 lb or greater weight capacity, stackability up to 15 chairs high, and compatibility with a Heavy Duty Convention wire ganger. All bids must include firm unit pricing for individual items, with F.O.B. Destination terms covering dock delivery and inside-delivery responsibilities, and a minimum 12-year warranty is mandatory. Compliance with Georgia state statutes is required, including certifications under O.C.G.A. 50-567 for authorization to sign, O.C.G.A. 45-10-20 et seq. for legal compliance, and adherence to non-discrimination and drug-free workplace policies. Bidders must submit a notarized Statement of Qualifications, complete bid form, and all requested certifications, with no communication permitted with Authority staff during the solicitation period except through the designated Issuing Officer or during official bidder conferences. Violations of the communication restriction may result in disqualification. Evaluation is based on a weighted system: 60% for technical merit, including qualifications, experience, proposed approach, responsiveness, and references, and 40% for cost, which includes predicted pricing, warranty terms, and payment conditions, though discounts exceeding 5% are disregarded. Georgia-resident bidders receive reciprocal preference, and alternative manufacturers may be considered if proof of comparability is provided. Samples may be requested prior to award. Bids must be sealed, clearly labeled, and delivered to the GWCCA Purchasing Department by August 4, 2026, at 2:00 PM, with full responsibility for delivery, inspection, and acceptance resting with the vendor. Successful vendors will receive a Sales and Use Tax Certificate of Exemption and will be paid within 30 days of invoice submission referencing the contract or purchase order number.