Base Seattle Fire Alarm Confidence Testing

DESCRIPTION OF REQUIREMENT: 

The contractor shall provide all personnel and equipment, necessary to perform Annual Confidence Testing on all fire suppression, alarms, and sprinkler systems.

The associated NAICS code is 561621 (Security Systems Services).  This contract type will be Firm Fixed Price purchase order.

Place of Performance:

U.S. Coast Guard Base Seattle

1519 Alaskan Way S

Seattle, WA. 98134

Period of Performance:

09/28/2026 - 10/28/2026

This is an estimated period of performance and is subject to change closer to award.

Site Visit and Location:

A site visit will be arranged for all interested offerors.  All interested offerors must arrive no later than five minutes prior to the start time.  Each offeror is highly encouraged to visit the site to provide the government with an accurate and competitive offer but is not required to submit a proposal. To schedule site visit, provide list of attendees via E-mail to Michelle Myhra at Michelle.M.Myhra2@uscg.mil no later than 09/11/2026, 12:00pm (PST) any offers that request after specified date and time will not be allowed to attend site visit. There will be no more site visits scheduled after date specified.

Site Visit Date: 09/14/2026

Site Visit Start Time: 10:00 am PST

Site Visit Escort: Kim Swanson

Location:

U.S. Coast Base Seattle

1519 Alaskan Way S

Seattle, WA. 98134

Questions:

E-mail all questions regarding to this solicitation shall be submitted in writing to the Contract Officer Michelle Myhra at Michelle.M.Myhra2@uscg.mil with solicitation RFQ number 70Z03326QSEAT32798 in subject line. Questions regarding the statement of work (SOW) will be forwarded to the unit for an accurate response. All responses will be uploaded for an equal and fair solicitation to all interested vendors. No more questions will be answered after the date and time of 09/17/2026, 3:00 pm (PST).

Proposal Submission:

Prohibition on Extraneous Material: Do not submit any unnecessary documents, promotional marketing materials, general company history brochures, or generic cover letters. Proposals must contain only the specific information requested below. Extraneous documents will not be evaluated and may be counted against your page limits.  All quotes shall be required to be on SF 1449 with a detailed breakdown of all costs along that have been requested. Submit proposals to the following E-mail Address Michelle.M.Myhra2@uscg.mil with solicitation RFQ number 70Z03326QSEAT32798 in the subject line. Date of offers is due 09/21/2026 at 3:00 pm (PST). All offers that are submitted late (by day and time zone) and quotes that do not include a breakdown of cost will not be considered in award determination.

A complete submission must not exceed 6 - 10 pages, and must include the following:

1. Technical

• Experience/Qualifications
• Technical Approach
• Schedule and deliverable approach
• Required certifications

1. Performance

• Up to three (3) relevant contracts or task orders performed within the past five years

1. Price

• Completed pricing schedule and total Firm-Fixed Price

Factor 1 – Technical Acceptability

The offeror shall demonstrate its ability to perform all requirements in the Statement of Work (SOW). To be rated Acceptable, the proposal must meet all subfactors below.

Subfactor 1.1 – Experience and Personnel Qualifications

Submission requirement: The offeror shall provide:

• A brief description of at least five years of specialized experience performing fire suppression and fire alarm inspection, testing, and maintenance services of similar scope and complexity.
• A list of proposed inspection/testing personnel, their role on this requirement, and copies of applicable current certifications or qualifications for the fire-alarm and fire-suppression equipment they will service.
• A statement that only trained service personnel will perform work under the contract.

Subfactor 1.2 – Technical Approach and PWS Compliance

Submission requirement: The offeror shall provide a concise technical approach that:

• Identifies its understanding of the requirement to inspect and test fire alarm panels, installed batteries, fire alarm initiating and notification devices, fire suppression systems, and sprinkler systems identified in the PWS.

• Describes how the offeror will provide all required personnel, supervision, tools, equipment, materials, transportation, and labor.

• States that all work will be performed in accordance with applicable Federal, State, and local requirements, applicable building and safety requirements, tag out procedures, and the NFPA references identified in the PWS.

• Describes the method for identifying, documenting, tagging, and reporting deficiencies, failures, and code discrepancies.

• Confirms the offeror will coordinate system testing and work activities with the KO and designated Technical Point of Contact to minimize disruption to Base Seattle operations.

• Confirms the offeror will provide all required inspection reports and required notification/compliance documentation.

Subfactor 1.3 – Schedule and Deliverables

Submission requirement: The offeror shall provide:

• A proposed work plan and schedule showing completion within the required period of performance.

• A statement confirming work will normally occur Monday through Friday, 7:00 a.m. to 3:30 p.m., excluding Federal holidays, unless otherwise coordinated and approved.

• A statement confirming it will submit a work plan and timetable before work begins, coordinate access and outages with the KO/Technical POC, and request adjusted work hours in writing at least 24 hours in advance when needed.

• A statement confirming it will submit a printed, bound report and electronic copy identifying discrepancies and failures no later than two (2) weeks after completion of inspection and testing.

• A statement confirming it will provide any required report and notice of compliance to the City of Seattle Fire Department in accordance with the PWS

Acceptability standard: Acceptable if the proposed schedule and deliverable approach comply with the PWS performance period, work-hour constraints, coordination requirements, and reporting deadlines.

The PWS requires completion by 10/22/2026, sets standard work hours, requires coordination with Contracting and Technical Point of Contact to minimize operational disruption, and requires a bound and electronic discrepancy/failure report within two weeks after inspection and testing.

Factor 2 – Past Performance

The Offeror shall submit descriptions of up to three recent contracts or task orders performed within the past five years that are relevant to this requirement.

For each example, the Offeror shall provide:

• Customer organization
• Contract or task-order number (if applicable)
• Period of performance
• Contract value
• Brief description of the work performed; and
• Explanation of the similarity of the prior work to the annual inspection, testing, reporting, and restoration requirements of this solicitation.

Relevant past performance is performance involving inspection, testing, maintenance, or servicing of fire alarm, fire suppression, sprinkler, or comparable life-safety systems of similar scope and complexity.

The Government may consider information submitted by the Offeror and information obtained from other sources, including Contractor Performance Assessment Reporting System records (CPARS), as applicable.

Factor 3 – Price

Submission requirement: The offeror shall submit a complete, all-inclusive firm-fixed price for performance of all SOW requirements.

The proposed price shall include all labor, supervision, equipment, tools, materials, transportation, overhead, profit, permits, reporting, and any other costs necessary to complete the requirement.

Evaluation: The Government will evaluate the total evaluated price for completeness and mathematical accuracy. The total evaluated price will be the offeror’s proposed total firm-fixed price, as adjusted for any verified arithmetic errors in accordance with the solicitation.

A price proposal that omits a required task, contains an apparent ambiguity, or is materially unbalanced may be rejected or addressed consistent with the solicitation and applicable acquisition procedures.

Invoicing

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. 

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

1. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process. 

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information:  Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website.  Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application. 

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131

Email address: IPPCustomerSupport@fiscal.treasury.gov

 Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

Under RFO FAR 4.203-1(b) prospective contractor shall be registered in System Award Management (SAM) prior to award.  Failure for contractor to be registered in SAM shall result in Contracting Officer proceeding with the next successful registered offeror. Website: www.sam.gov