BD27-113 Wattis Mine Coal Fire Abatement

Issuing Procurement Unit: State of Utah Division of Purchasing Conducting Procurement Unit: Division of Oil, Gas, and Mining
The purpose of this RFP is to enter into a contract to provide: The sealing of five (5) mine openings, eleven (11) subsidence openings, fifteen (15) exhaust vents and air intakes, and twenty-seven (27) open cracks at an abandoned coal mine in Carbon County by means of excavation & grading, drilling shallow borings, using a walker "spider" excavator with appropriate attachments in an effort to suffocate an active coal fire underground in the mine.
Bidder must attend in person the MANDATORY SITE VISIT on Tuesday, October 20th, at 10:00 am. We will meet at the northwest parking lot located at the intersection of UT-10 S Carbon Avenue & Ridge Road, in Carbon County, UT. See attached map for driving directions from the city of Price, UT to the meeting location. Bidders will travel to the primary staging area for the project. The meeting is expected to last four hours, and will involve driving and hiking over rugged terrain. High-clearance four-wheel-drive vehicles are recommended. GPS Coordinates: 39.536251, -110.816029
This meeting is mandatory. Attendance is required to bid. Abandoned mine closure work is different from standard residential or commercial construction. It requires specialized work in unusual conditions and unique circumstances. Because of the special nature of abandoned mine closure work, bidders are required to attend the pre-bid meeting. Bids from firms not on record as attending the entire meeting will be considered nonresponsive. Bidders should supplement the pre-bid meeting by examining the project on their own time. Abandoned mines are hazardous. Do not enter the mines.
Per Utah Procurement Rule R33-101-13 Pre-Bid Conferences and Site Visits. Mandatory site visits must be attended in person by an authorized representative of the person or vendor submitting a bid. The meeting will begin promptly at the specified time. Any prospective bidders who arrive late to the meeting will not be allowed to continue with the site visit nor submit a bid. Failure to attend the site visit shall result in the disqualification of any bidder who does not have an authorized representative attend the entire duration of the mandatory site visit. This includes not taking calls/texts during the site visit. Phones may be used to take pictures. All discussions not related to the site visit must be done after the site visit to avoid disturbing attendees. An attendance log will be maintained including the name of each attendee, the entity the attendee is representing, and the attendee’s contact information, minutes of the site visit, and copies of any documents distributed by the conducting procurement unit to the attendees and shall be published as an addendum to the solicitation. Any verbal modifications made to any of the solicitation documents during the mandatory site visit shall be reduced to writing and will be published as an addendum to the solicitation.
It is anticipated that this RFP will result in a single contract award to the responsive and responsible vendor with the highest score justified by the procurement code.
Length of Contract: 30 days from Official Notice to Proceed; No later than July 31st, 2027.
Vendor must guarantee its pricing for the duration of the contract.