To provide before and after school and full-day services when school is not in session (summer, breaks & holidays) on elementary and K-8 school campuses, the Contractor will serve THE DISTRICT children with: An inclusive program that is a safe and developmentally appropriate learning environment. The program must be enriching, and promote student achievement through academic physical, intellectual, emotional, and social development for each child. As part of this RFP, the Contractor must submit on a quarterly basis a schedule of activities. The schedule of activities must be planned in conjunction with the school principal or designee and must incorporate a variety of topics that include arts and humanities, character development, health and fitness, homework support, literacy, science, math, service learning, social competence, and conflict resolution. Copies of the monthly schedule of activities including subsequent changes must be kept on file in the program’s office for the entire year. The curriculum used must address homework assistance, enrichment, and structured recreation and offer remediation support as needed. Quality comprehensive afterschool enrichment must emphasize fun activity-based learning that reinforces the knowledge and skills needed for in-school success as well as differentiated student learning based on goals. Program Evaluation: THE DISTRICT will require the Contractor to be assessed for program quality utilizing a district created “Five Star Program Quality Rating System” (Attachment “M”). The rubric will help establish and define quality programming for elementary and K-8 school children during before and after-school hours. It is not an accreditation system. It is a tool to promote quality and dialog between the district, school and program. The assessment tool will be administered at least once annually by district administration and the results will be shared with district leadership. Fees: Uniform range of fees for program services shall not to exceed the District current fee for our Extended Day Program. Currently the weekly fees paid by parents to the District are as follows: • Morning Only Services - $35.00 for the first child/$30.00 for each additional child• Afternoon Only Services - $55.00 for the first child/ $50.00 for each additional child• Morning and Afternoon Services - $65.00 for the first child/$60.00 for each additional child• Wednesday Afternoon Only Services - $15.00 per child• Summer Services - $125.00 per child***The School District of Osceola County (SDOC) Employees will receive a $5.00 discount on all rates.***The Contractor shall remit to THE DISTRICT thirteen percent (13%) of the gross revenues generated from these services by the 15th of each month for services provided the previous month. The breakdown of 13% is as follows: 9.61% to the school where the program is housed, 0.39% to THE DISTRICT Facilities Use Management, and 3% to THE DISTRICT Extended Day Department.In addition, the Contractor that applies and receives a grant in lieu of parents’ payment shall remit to THE DISTRICT 6% of what would have been revenue of total student enrollment. This revenue is to be distributed as follows: 3% to THE DISTRICT Extended Day Department and 3% to the school where the program is housed. On a monthly basis when remitting revenue to THE DISTRICT by the 15th of each month, the check must be accompanied by an invoice for each school and sent to the Facilities Use Management department. In addition, a copy of the revenue report must be sent to THE DISTRICT Extended Day Department. Standard hours of operation at our elementary schools (K-5) are 6:30 AM to the start of the instructional day for before school programs and after school program would be from 3:20 PM until 6:00 PM (2:20 PM until 6 PM on Wednesday). Standard hours of operation at our K-8 middle schools are 7:00 AM to the start of the instructional day for before school programs and after school program would be from 4:20 PM until 6:00 PM (3:20 PM until 6 PM on Wednesday). Services shall be offered every day that school is in regular session. Services may be offered on teacher workdays if the school campus is open during winter break, spring break, and summer break as agreed by the principal and the Contractor in the work authorization. The calendar of service dates shall be agreed on with the principal or designee through the work authorization. Summer programs offered will follow the district’s Extended Day Summer schedule (6:30 AM until 5:00 PM, Monday through Friday). The program must incorporate the following requirements: • Students must be registered and attend the school in order to be eligible to register for services at that school site. During summer, breaks & holidays, students may register and attend a program at any school location. • Kindergarten is the minimum age requirement. Pre-K children who are 4 years old by September 1st are eligible for services only if the Contractor obtains licensure from the Florida Department of Children and Families (DCF) for that site. • Maximum age requirement: Elementary school students may attend through the summer following their 5th grade year. At K-8 schools, students may attend through the summer following their 8th grade year. • Students with disabilities: Programs must accommodate students attending the school regardless of handicapping condition(s). The Contractor is not expected to offer medical or nursing services. Reasonable accommodations must be provided in accordance with rights afforded by Section 504 of the Rehabilitation Act of 1973; THE DISTRICT non-discrimination policy and with the child’s Individual Education Plan (IEP). • A nutritious snack must be provided daily and in accordance with the standards for Snack Foods in Compliance with USDA regulation 7CFR and 220, THE DISTRICT Eat Smart Nutrition Standards, and THE DISTRICT Wellness Policy, attached herein as Attachment “L”. No additional fee may be charged for snacks. The Contractor may participate in the federal school lunch snack program, if available. Snacks may not be withheld as a form of discipline. For schools >50% free and reduced, the Contractor is eligible to offer the supper program from THE DISTRICT School Nutrition Service. School Program Selection: The Contractor may present/market their services to school sites/principals within a designated marketing time frame known as “Open Market” period, usually over a one (1) week period during the month of July. Once the open market period has expired, the Contractor shall have no further contact with school sites or principals, until a decision is made which Contractor, if any, the school will use. Selection committee members, school board members, and school board personnel are not to be contacted prior to the principal’s decision to approve or reject the program presented by the Contractor. At the discretion of the District, failure to comply with this requirement will be grounds for disqualification. Work Authorization: Upon the request or direction of the District, the Contractor selected from the pool shall provide before and afternoon school programs in accordance with the scope of work in the form of a Work Authorization Attachment “K”. Any deviation from the scope of work in the Work Authorization must be brought to the attention of the District in writing by the Contractor and all such deviations must be expressly approved by the District in writing. Any services provided by the Contractor without a written Work Authorization shall be at the Contractor’s own risk and the District shall have no liability for such services. It is mutually understood and agreed that the nature, amount, and frequency of services shall be determined solely by the District and that the District does not represent or guarantee the Contractor that any specific amount of services will be requested or required of the Contractor pursuant to this RFP and Agreement. In addition, the District does not represent or guarantee any number of student participants in any given program.
