BID 2027-003: BOE Transportation Services

The Bethel Board of Education is soliciting proposals for school transportation services for a five-year term running from July 1, 2027, through June 30, 2032. The scope of work includes transporting authorized persons to and from public schools in Bethel, authorized private or parochial schools, and programs outside of Bethel. Key deliverables include route management, the provision of all necessary labor and equipment, and specialized transportation for the Extended School Year summer special education program. The Board's primary objectives are safe, reliable, on-time service, dependable route coverage, and competitive pricing. The contract will be awarded based on the best interest of the Board and the Town, rather than solely on the lowest price. Evaluation factors include the proposer's experience, staffing and management plans, safety records, fleet maintenance, routing efficiency, financial strength, and the realism of their transition plan. All vehicles must be marked with Bethel Schools and meet Connecticut lettering specifications. The Board maintains strict inspection rights, requiring DMV certification before service and reserving the right to reject any vehicle deemed hazardous or defective. Financial and legal requirements include a bid security of 10% of the first-year price and a performance bond equal to 100% of the annual contract cost. Payment for regular daily runs is made in ten equal monthly installments from September through June. Proposers must comply with strict student data privacy laws, including FERPA and Connecticut General Statutes, and provide certifications regarding affirmative action and non-collusive bidding. The solicitation also allows for alternate pricing regarding electric or plug-in hybrid vehicles and associated charging infrastructure.