(BID) 27-13, Police Department Uniforms - Annual Contract

Henry County is soliciting bids for an annual contract to furnish and deliver new, first-quality police uniforms and materials for its Police Department. The contract, identified as solicitation 27-13, includes the supply of various trousers, long and short sleeve shirts, nameplates, whistles, and collar insignia from specified brands such as Fecheimer, Blauer, and 5.11. The selected vendor must provide embroidery samples for the HCPD flag logo and assignment stitches, and they are required to sew on all name badges and emblems at no additional charge. The initial term of the contract is one year from the date of execution, with the possibility of two additional one-year renewals and a potential 90-day extension to ensure a continuous supply. The contract will be awarded to the lowest responsive and responsible bidder based on the total bid price calculated from unit prices for regular sizes multiplied by estimated annual quantities. Bidders must submit their proposals via the County's eProcurement portal or through physical delivery by September 24, 2026, at 3:00 PM. Required documentation includes a bid authorization affidavit, non-conflict of interest form, Georgia Security and Immigration Compliance Act affidavit, and a covenant of non-discrimination. Evaluation criteria focus on the bidder's technical experience, financial means, physical business presence, and a satisfactory record of performance. All pricing must include shipping and delivery to Henry County, Georgia, and the vendor must comply with OSHA and other applicable safety standards.