Bid # 6000003354 - Railroad Repair Services on a Work Order and Emergency Basis at Port Authority Port Department Facilities Located in New York and New Jersey – Three (3) Year Contract

This contract awards railroad repair services on a work order and emergency basis across Port Authority Port Department facilities in New York and New Jersey under a three-year term, expected to commence on or about August 18, 2026, and expire on or about August 1, 2029, with the possibility of extension via one or more option periods or a single 120-day extension. The scope includes all supervision, labor, equipment, materials, and facilities required to perform track maintenance tasks such as cutting, patching, removal, relocation of rails and ties, excavation, backfilling, and asphalt concrete paving in accordance with specified technical standards including the Interagency Engineering Committee Standard for Dense Graded Aggregate Base Course and ASTM testing protocols. Services are executed through work orders issued by the Port Authority Manager, using an all-inclusive hourly rate structure for labor and unit pricing for materials as detailed in Exhibits A through E of the Contractor’s Pricing Sheets, with estimated quantities provided but no total contract value disclosed. Invoicing is electronic and must be submitted by the fifth day of each month, including detailed documentation such as work order numbers, dates, locations, descriptions, total costs, labor hours with straight and overtime breakdowns, unit prices from pricing sheets, and approved net material costs, with payment processed within thirty days of verification. The contract imposes strict compliance with Port Authority Standard Contract Terms and Conditions, including indemnification, confidentiality, intellectual property, jurisdiction submission, and time-is-of-the-essence provisions. Contractors must maintain a quality control plan with assigned personnel, scheduled inspections, and corrective measures, and allow ongoing Engineer access to plants and equipment for compliance verification. Financial requirements include certified statements for the last three years or alternatives such as reviewed statements with tax returns and officer certifications. Bidders must certify their status as small, minority, women-owned, or service-disabled veteran-owned businesses and submit a PA 3760 Outreach Plan affirming good faith efforts to meet MBE (20%), WBE (10%), and SDVOB (3%) participation goals. Environmental compliance requires disclosure of certifications like ISO 14000, Green Seal, or LEED, with copies attached to bids. Safety and labor obligations include adherence to OSHA and prevailing wage laws, while insurance mandates $5 million Commercial General Liability coverage on an ISO CG 00 01 form. Background screening, non-disclosure agreements, and strict adherence to the Port Authority Code of Ethics are required, with all bids submitted