Bid No: 26-FAC-005 FIRE ALARM SYSTEM TESTING AND MAINTENANCE SERVICES

The contract for Fire Alarm System Testing and Maintenance Services, issued by the Dougherty County Board of Education, encompasses all labor, materials, and equipment necessary to perform annual NFPA-compliant fire alarm inspections, testing, repairs, and maintenance across multiple school facilities in Georgia. The project is structured as a fixed-price service contract with an estimated value ranging from $50,000 to $200,000, awarded to the lowest responsible and responsive Georgia-licensed low-voltage contractor. The work is scheduled to commence within 10 days of the Notice to Proceed, with a final completion deadline of 90 days thereafter, covering numerous school sites including elementary, middle, high schools, and administrative buildings. The scope mandates thorough testing, inspection, and repair activities, including system tagging, documentation, and compliance with federal asbestos regulations, NFPA standards, and Georgia laws such as E-Verify and drug-free workplace policies. The contractor must provide manufacturer-trained technicians, submit detailed reports, and respond promptly to service calls, ensuring system reliability and safety. The procurement process emphasizes strict adherence to detailed submittal requirements, including bid forms, certifications of non-collusion, background checks, licensing, and compliance affidavits, all to be submitted in sealed hardcopies by September 25, 2025. The award will be based on a lowest-price evaluation matrix that considers responsiveness, experience, financial stability, and bid cost, with no explicit weighting or adjectival ratings. Contract administration details specify that invoices are to be submitted via email to a designated owner contact, with payments processed within 30 days. The contract also incorporates specific clauses related to changes in work, insurance, asbestos management, conflict of interest, and equal opportunity policies, emphasizing compliance with local, state, and federal regulations. Overall, the agreement ensures comprehensive oversight, safety, and quality standards for fire alarm system maintenance across the district’s facilities.