Bid Ref. #26-018 Pad Mount Transformers

The City of Albany is soliciting sealed bids for the procurement of pad mount transformers to enhance its warehouse inventory, with the bidding process governed by detailed instructions and legal requirements. The solicitation, identified as Bid #26-018, requests competitive pricing for various three-phase transformers of different capacities (150kVA, 300kVA, 500kVA, and 1000kVA) with specified voltage ratings, to be delivered FOB Albany within 30 days of award. Bidders must submit firm prices, warranty statements, manufacturer specifications, and samples if requested, with all bids signed by authorized representatives and delivered in a sealed envelope to the City’s Procurement Division before 2:30 p.m. on October 27, 2025. The process emphasizes strict compliance with submission procedures, including acknowledgment of any issued addenda, and prohibits email or fax submissions. The contractual framework incorporates Georgia state law provisions, notably the Georgia Security and Immigration Compliance Act requiring affidavits of E-Verify participation, and the multi-year contract clauses that allow for automatic renewal and specify termination conditions. The City reserves the right to reject any non-compliant or defective materials, with inspection conducted at the delivery site, and maintains broad authority to reject bids, waive informalities, or cancel the solicitation if necessary. Evaluation criteria prioritize bidder capability, timeliness, reputation, past performance, and equipment suitability, with award made to the lowest responsible and responsive bidder. Additional contractual conditions include permit and license obligations, the necessity for recognized authorized dealers, and provisions for bid bonds, samples, and warranty documentation. Administrative contacts are Takeshia Martin and Joshua Williams, with all inquiries directed through the designated procurement channels. This comprehensive process ensures the procurement aligns with legal, technical, and operational standards to support the City’s infrastructure needs.