Bids will be received by the DeSoto County School Board of Education, 5 East South Street, Hernando, MS 38632 or electronically at www.centralbidding.com, until 4:30 pm, CST, October 19, 2026. Neither dating of the bid, nor placing it in the mail by t

The DeSoto County School District is soliciting bids under solicitation number 417-PMS-DCS27 for the implementation and servicing of print and multi-function devices (MFDs) across all district locations and facilities. The contract follows a cost-per-image (CPI) pricing model for a forty-eight month term, with a preference for a single manufacturer to ensure consistency. The scope includes a monthly minimum guaranteed volume of 6.8 million monochrome pages and 100,000 color pages. The selected vendor is responsible for providing hardware, parts, software, and supplies, as well as performing remote monitoring for supply replenishment and maintenance via a web portal. Bids must be submitted by 4:30 pm CST on October 19, 2026, either physically at the DeSoto County School Board of Education in Hernando, MS, or electronically via centralbidding.com. Award selection is based on the lowest and best response, with cost serving as the primary evaluation factor. Key requirements include the pre-configuration and offline tagging of all devices prior to delivery, the removal of all packaging upon installation, and a guarantee that all district data will be removed from hard drives at the end of the agreement. The vendor must also maintain specific insurance requirements, comply with OSHA safety standards, and adhere to Mississippi state law regarding timely payments, which generally occur within forty-five days of invoice acceptance.