Biomedical Service and Repair, Texas Center for Infectious Disease

The Health and Human Services Commission is seeking qualified vendors to provide comprehensive inspection, testing, repair, and maintenance services for all medical, x-ray, and clinical laboratory equipment at the Texas Center for Infectious Disease in San Antonio, Texas, under solicitation HHS0017145. The contract, governed by the HHS Uniform Terms and Conditions Version 3.4, requires strict compliance with manufacturer guidelines and Joint Commission standards, with all work to be performed in accordance with applicable industry standards and remain free of material defects. The contract term begins on September 1, 2026, and extends through August 31, 2027, with options for up to four one-year renewals and a possible one-year extension beyond the final renewal. Bidders must submit responses electronically by the June 9, 2026 deadline, and attendance at one of two mandatory onsite visits at 2303 S.E. Military Drive is required to fully understand the scope and operational environment. All responses must strictly adhere to submission instructions, with no exceptions or assumptions permitted, and failure to comply may result in disqualification. Award will be based on the best value standard, considering price, performance delivery capability, and demonstrated experience, but is not guaranteed to the lowest bidder. The selected vendor must maintain a $1,000,000 umbrella liability policy, be registered in SAM.gov, possess a valid Texas Identification Number, and be free of suspension or debarment. The contractor is responsible for furnishing all labor, materials, tools, and transportation required to perform monthly preventive maintenance inspections at least every 30 days across the equipment list specified in Exhibit G. Payment requires separate, detailed invoices for each service rendered, including unique identifiers, dates of service, labor hours, and remittance details, and must be submitted through the designated HHS Contract Manager. The contractor and all personnel are subject to stringent compliance with federal and state civil rights laws, E-Verify mandates, anti-human trafficking provisions, and confidentiality requirements, with all work products and intellectual property exclusively owned by the State of Texas. Any false representation, noncompliance, or failure to correct deficiencies may result in immediate contract termination and financial penalties, and the state retains full audit rights to all records and facilities.