This Solicitation opportunity from Department Of Veterans Affairs was posted on September 23, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Black Hills VHA Health Care System Document Shredding Solicitation

Closed

36C26327Q0001Federal

Submission Closed09/15/2026, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561990

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AI Contract Overview

The Department of Veterans Affairs, through Network Contracting Office 23, is soliciting quotes for document destruction and disposal services for the Black Hills VA Health Care System, covering locations in Fort Meade, Hot Springs, and Rapid City, South Dakota. This is a five-year commercial firm-fixed-price single-award IDIQ contract with a period of performance from October 1, 2026, through September 30, 2031. The solicitation, numbered 36C26327Q0001, falls under NAICS code 561990. Following two amendments to address vendor questions and extend deadlines, the final offer deadline is September 15, 2026, at 17:00 Central Time. The contractor must adhere to strict records management standards, including compliance with the Federal Records Act, NARA regulations, the Privacy Act of 1974, and HIPAA Privacy and Security Rules. Key operational requirements include monthly billing based on poundage, adherence to specific shredding specifications, and compliance with VA Directive and Handbook 0710 for personnel suitability and security screenings. The contractor is prohibited from destroying records unless performed according to the specific contract terms and must obtain Contracting Officer approval before engaging subcontractors that require disclosure of government records. Site visits are available but not mandatory.

General Info

VA solicitation for document shredding services at Black Hills VA Health Care System.

Agency

Department Of Veterans Affairs → Network Contract Office 23 (36C263)

NAICS

561990 - All Other Support Services

Place of Performance

Fort Meade, SD, 57741, USA

Set-Aside

NONE

Documents

36C26327Q0001 Amendment 0001 - Vendor Questions Response

3 pages · amendment

High

36C26327Q0001 Amendment 0002 - Vendor Questions Response

8 pages · amendment

High

36C26327Q0001 Amendment 0003

1 page · amendment

High

36C26327Q0001 - Document Destruction Services

49 pages · rfq

High

NARA Records Management Language for Contracts July 2019

sow

High

FY24-FY26 Shred Totals and Weight Tracking

7 pages · spreadsheet

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

3 updates

PhaseClosed

PostedAug 19

Solicitation

Notice updatedSep 1

The notice description changed.

Notice updatedSep 8

Response deadline changed from Sep 4, 2026 to Sep 15, 2026. The notice description changed.

Response DeadlineSep 15

Deadline has passed

Notice updatedSep 23

The notice description changed.

Submission Closed

09/15/2026, 10:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → Network Contract Office 23 (36C263)

Contacts1 person available

OfficeSaint Paul, MN, 55101, USA

Organization / AgencyDepartment Of Veterans Affairs → Network Contract Office 23 (36C263)

Office AddressSaint Paul, MN, 55101, USA

Contacts

Jeffrey Brown

contact@example.gov

Full Description

This is the notice of the publication of the Black Hills VA Health Care System document destruction Solicitation (Solicitation #: 36C26327Q0001).

The question deadline is 08/28/2026, 17:00 Central Time.
The offer deadline is 09/15/2026, 17:00 Central Time.

Amendments:
Amendment 0001 has been published responding to vendor questions and extending the offer deadline to the one listed above to provide additional time to respond to received vendor questions.
Amendment 0002 has been published responding to remaining vendor questions and extending the offer deadline to the one listed above.
Amendment 0003 has been published cancelling this solicitation. This solicitation is cancelled.

See solicitation addendum to instructions for offerors for site visit details.

Read all of the directions very carefully and make sure to follow them. Make sure to pay extra attention to the Addendum to Instructions to Offerors FAR 52.212-1 for offer submission instructions.

Always utilize the most recent version of the solicitation posting on SAM.gov to avoid issues with out of date forms or information