Bowling Alley Maintenance

SOURCES SOUGHT: THIS IS NOT A NOTICE OF REQUEST FOR PROPOSAL BUT INFORMATION AND PLANNING PURPOSES ONLY! It does not constitute a solicitation and/or quote and is not to be construed as a commitment by the Government. The Request for Quotation (RFQ) number is FA2521-17-Q-B210 shall be used to reference any written responses to this source sought. Patrick Air Force Base anticipates a requirement that is being considered under a small business set-aside program. The North American Industry Classification Systems (NAICS) Code proposed 811310. The size standard for NAICS is $7.5M. The requirement is to provide bowling alley maintenance at The Alley located at Patrick AFB per the attached Performance Work Statement (PWS). PWS is attached at bottom of page. What is the purpose of the item(s): To maintain the bowling lanes at The Alley. 45 CONS is interested in any size business that is capable of meeting this requirement. The government is also interested in all small businesses including (8(a), Historically Underutilized Business Zone, Service Disabled Veteran Owned Small Businesses (SDVOSB), or, if applicable based on NAICS code, Economically disadvantaged women-owned small business (EDWOSB) Women Owned Small Businesses (WOSB) that are interested in performing this requirement. The government requests interested parties submit a brief description of their company's business size (i.e. annual revenues and employee size), business status (i.e., 8(a), Historically Underutilized Business Zone, or SDVOSB, WOSB, EDWOSB, or small business) anticipated teaming arrangements, and a description of similar services offered to the Government and to commercial customers. Any responses involving teaming agreements should delineate between the work that will be accomplished by the prime and the work accomplished by the teaming partners. The Government will use this information in determining its small business set-aside decision." As stipulated in FAR 15.201, responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract. No solicitation exists; therefore, do not request a copy of the solicitation. The decision to solicit for a contract shall be solely within the Government's discretion. Any information submitted by respondents to this sources sought synopsis is voluntary. This sources sought notice is not to be construed as a commitment by the Government, nor will the Government reimburse any costs associated with the submission of information in response to this notice. Respondents will not be individually notified of the results of any government assessments. The Government's evaluation of the capability statements received will factor into whether any forthcoming solicitation will be conducted as a full and open competition or as a set-aside for small businesses, or any particular small business designation (e.g. SDVOSB, HUBZone, 8(a), WOSB, VOSB, etc.). All interested firms should submit a capabilities package that outlines the firm's capabilities in providing the required services. Contractor is required to provide all management and labor required for the operation and management of the required services. Include three past references with current contact information and contract number. If subcontracts are to be used, provide anticipated percentage of effort to be subcontracted and whether small or large businesses will be used. The capabilities package should be brief and concise, yet clearly demonstrate an ability to meet the stated requirements. Recent, relevant experience in all areas should be provided. Teaming and/or subcontracting arrangements should be clearly delineated and previous experience in teaming must be provided. The response must not exceed 5 pages. Include in your capabilities package your DUNS, Cage Code, System for Award Management expiration date, GSA contract number and expiration (if applicable), and any related specifications/drawings. Responses may be submitted electronically to the following e-mail address: 45cons.lgcb.e-bids@us.af.mil and rasnizi.cobb@us.af.mil. By mail to 45 CONS/LGCB, Attn: FA2521-17-Q-B210,1201 Edward H. White II Street, Bldg. 423, Room N206, Patrick AFB, FL 32925-3238. RESPONSES ARE DUE NO LATER THAN 3:00 pm EST on 21 July 2017. PERFORMANCE WORK STATEMENT FOR BOWLING LANE MAINTENANCE TO SUPPORT THE ALLEY, PATRICK AFB FL 01 May 2017 2 Table of Contents 1. Introduction 2. Description of Services 3. Routine Lane Maintenance Services 4. Routine Lane Machine Services 5. Routine Supplies and Parts 6. Non-routine Supplies and Parts 7. Service Delivery Summary 8. Government Furnished Items 9. Contractor Furnished Items Appendix A Preventive Maintenance Checklists 3 1. Introduction: Non-Personal Services to provide bowling lane maintenance for Patrick AFB, FL. 2. Description of Services: 2.1. Purpose: The 45th Contracting Squadron is acquiring lane maintenance services for The Alley located on Patrick AFB, FL. Routine lane maintenance shall be conducted a minimum of three times per week and a maximum of five times per week depending on league status (season). In addition, the contractor will provide emergency repair service on an as needed basis. 2.2. Description of Facility: The Alley bowling operation is a 16 lane operation using synthetic lanes. Pinsetters, ball returns and scoring machines were purchased and installed in June 2012. The pinsetters are manufactured by QubicaAMF and are model 90XL. In addition, the lane cleaning machine is manufactured by Kegel, model KUSTODIAN PLUS. 2.3 Time allotted to perform (Normal Maintenance & Care of Lanes): The contractor shall perform the services specified by the contracting officer or designee as outlined below and on the days as agreed upon by The Alley Manager and the contractor: 2.3.1. League Season (September through April) : 5 days per week 2.3.2. Non-League Season (May through August): 3 days per week 2.4. Time allotted to perform (Emergency Maintenance & Care of Lanes): The contractor shall perform the services specified by the contracting officer or designee as scheduled as and not later than 24 hours after receiving notification that unforeseen repairs/services are required. 2.5. Quality Assurance: The goods and services purchased from the contractor will meet or exceed the standards contained within this performance of work statement. Unless otherwise specified in the blanket purchase agreement, the Government reserves the right to perform inspections to assure supplies and services conform to prescribed requirements. 3. Routine Lane Maintenance Services 3.1 General: The contractor shall be responsible for performing and documenting preventive lane maintenance services as shown below and as depicted in Appendix A. Preventive Maintenance shall be in accordance with procedures outlined in QubicaAMF 90XL Automatic Pinspotter Service and Parts Manual, Section 4.4 or as supplemented/amended by the manufacturer. 4 3.2. Daily preventive maintenance shall include the following and shall be documented on the checklist provide in Appendix A: 3.2.1. Check call sheets for the previous day and transfer calls to stop summary 3.2.2. Cycle/check machines, foul lights and related equipment 3.2.3. Investigate/correct machines that have developed a malfunction pattern 3.2.4. Clean ball lift and distributor belts 3.2.5. Clean pin elevator 3.2.6. Clean pin guide and orientor pan 3.2.7. Keep work area, workbench and service isle clean & orderly 3.2.8. Assign and record preventive maintenance on the preventive maintenance charts 3.3. Weekly preventive maintenance shall include the following and shall be documented on the checklist provide in Appendix A: 3.3.1. Clean shuttle and bin 3.3.2. Clean, check ball door exit, lift arm, paddle, LBS operation 3.3.3. Clean ball lift assembly, lift rods 3.3.4. Clean pit carpet belt 3.3.5. Clean pin curtain, cushion, drip pans 3.3.6. Tighten plows, check for cracks and replace as needed 3.3.7. Change ball wipes 3.3.8. Clean bowling pins 3.3.9. Inspect distributor, observe for proper operation and correct as needed 3.4. Monthly preventive maintenance shall include the following and shall be documented on the checklist provide in Appendix A: 3.4.1. Check, clean, correct, adjust, spotting cups, respot cells, and table assembly in general. 5 3.4.2. Check, clean correct adjust, sweep assembly 3.4.3. Check, clean, correct ball tracks, down sweeps 3.4.4. Check, correct, adjust carpet belt tracking, front and rear rollers 3.4.5. Check, correct, adjust bounce board, dampers, supports, ground strap 3.4.6. Check, correct, adjust cushion assembly and shock 3.4.7. Blow out sweep and table brakes 3.4.8. Check all machine belts, replace as needed 3.4.9. Clean distributor assembly 3.5. Quarterly preventive maintenance shall include the following and shall be documented on the checklist provide in Appendix A: 3.5.1. Clean the machine framework, drip pans 3.5.2. Complete quarterly lubrication items 3.5.3. Tighten front and rear jackscrews 3.5.4. Tighten pin cushion and hangar box bolts 3.5.5. Remove distributor clutch assembly. Clean the pinion and sleeve, friction disks metal and plastic. Use fine emery cloth to smooth friction disk. Lubricate pinion and sleeve and reassemble. 3.5.6. Check: pin holder brackets, shuttle straps, shuttle operator rod. Repair as needed. Tighten shuttle bolts. 3.6. Yearly preventive maintenance shall include the following and shall be documented on the checklist provide in Appendix A. Check the following for worn or broken parts, repair or replace as needed: 3.6.1. Table and sweep arms, shaft bushings, keyways and pillow blocks 3.6.2. Complete annual lube chart items 3.6.3. Check/correct gearbox oil leaks and change oil 3.6.4. Rebuild table drive 6 3.6.5. Rebuild carpet roller and pit assembly 3.6.6. Rebuild distributor assembly 3.6.7. Rebuild ball lift assembly, light ball sensor 3.6.8. Clean underground return tracks, tighten down sweep track 4. Routine Lane Machine Services 4.1 General: The contractor shall be responsible for performing and documenting lane machine services as shown below: 4.2. Daily preventive maintenance shall include the following and shall be documented: 4.2.1. Using a clean cloth, wipe down the entire length of the power cord 4.2.2. Completely wipe down oil compartment. Do not clean the transfer brush or buffing brush unless needed 4.2.3. Clean drip pads on each side of the machine in the oil compartment 4.2.4. Clean the drive, lane distance and momentary wheels. Dust & lint shall not be allowed to build up 4.2.5. Wipe squeegee clean & inspect for wear. An extra set of blades must be kept on-site as a backup and must be stored in a dark cool space 4.2.6. Wipe down front of the machine 4.2.7. Wipe off outside of the machine 4.3. Monthly preventive maintenance shall include the following and shall be documented: 4.3.1. Using compressed air, remove dust from all surfaces 4.3.2. Inspect recovery tank filter. Replace as specified in Appendix 3 or as needed 4.3.3. Clean lint from transfer brush and clean between brushes 4.3.4. Replace duster cloth if required. If the duster cloth is changed clean the entire cleaning compartment and lube the cleaner head bar 7 4.3.5. Wipe off casters 4.3.6. Remove large black covers and clean around the motors 4.3.7. Inspect the motor end of the vacuum and make sure dust does not build up on the cover for the vacuum motor 4.3.8. Inspect vacuum housing and troubleshoot if wet 4.3.9. Inspect power cord (ends and entire length) for splits or wearing. Replace as needed for proper operation and safety 5. Routine Supplies and Parts: 5.1. The contractor shall furnish The Alley Manager with a list of required supplies and required stock levels to perform routine service and preventive maintenance on at least a monthly basis. The Alley Manager will ensure required routine supplies and parts are on-hand prior to on-site visits. 5.2. The Alley Manager will provide all applicable owner/operating manuals for machinery to be maintained. 6. Non-routine supplies and parts: Should parts or supplies be required that are not in stock the contractor will furnish said parts or supplies at cost. Prior approval of The Alley manager is required. Failure to obtain prior pre-approval may be cause for non-reimbursement. 7. Service Delivery Summary (SDS). TBD 8. Government Furnished Items: Those specified in Paragraph 5 of the Performance Work Statement. 16. Contractor Furnished Items. Supplies and materials to perform preventive and repair service as specified in Description of Services. APPENDIX A - Preventive Maintenance Checklists