BPA for Hot Mix Asphalt

STATEMENT OF WORK FOR 820th RED HORSE BACKGROUND: The 820th RED HORSE Squadron is a highly mobile construction unit that conducts regular asphalt troop training projects. We often produce asphalt in-house but due to plant mechanical failures we need a readily available source to purchase for hot mixed asphalt. With frequent deployments and changing projects it is difficult to predict when and how much asphalt we will need from month to month. In light of these challenges, we are requesting a local BPA be established to supplement our asphalt needs. 1 SCOPE: Deliver hot mix asphalt. 2 LOCATION: The delivery area is located on Nellis Air Force Base, approximately nine miles north of Las Vegas, Nevada on US Highway 15. The exact location of the 820th RED HORSE squadron is 5179 Malmstrom Ave, Las Vegas, NV, 89191. 2.1. Hot mix asphalt will be delivered by conveyor end dumps to various areas on Nellis AFB or Creech AFB on an as needed basis with 48 hours notice. 2.2. No work will be accomplished outside of the United States of America. 3. DESCRIPTION OF WORK: The work to be accomplished under this delivery order shall include, but is not limited to the following. 3.1. Hot Mix Asphalt, " Minus Dense Graded Mix, <30%RAP acceptable, delivery in accordance with UFGS 32 12 16, RICE Density Submission required for mix, delivered hot >290F, live bottom feed trucks preferred (end dump trucks acceptable), delivered to Nellis AFB and Creech AFB as needed with 48 hour notice. 4 QUALIFICATIONS: Vendor shall provide certification upon request 5. SECURITY: Vendor shall provide physical security for the materials and work under his control. 6. CODES: Vendor shall comply with current manufacture, Occupational Safety and Health Administration, Labor Department and Nevada codes, laws, and regulations as applicable to this statement of work. 7. PERMITS: Vendor shall posses or obtain all licensure and permits necessary to accomplish this statement of work. 8. WASTE AND DISPOSAL: Vendor shall be responsible for removal and disposal of all waste as a result of repair and maintenance work. Vendor shall leave work area in the same condition as when they arrive. 13. FIRE PREVENTION AND PROTECTION: Vendor shall comply strictly with all base fire regulations. 14. FACILITIES DAMAGE: Vendor shall be responsible for any damage to the facility caused by their personnel and repair said damages to the satisfaction of the Contracting Officer at no expense to the Government. 15. COORDINATING AND SCHEDULING: Vendor shall coordinate all deliveries through one of the individuals on the authorized call list. 16. WORKING HOURS: On-site work will be accomplished between 0730 -1630 hours Monday through Friday excluding Federal holidays. Work performed outside of these hours shall be coordinated with one of the individuals on the authorized call list prior to work. 17. SAFETY: On-site staff shall comply with safety requirements as they pertain to work being accomplished. 18. PROTECTION OF PERSONS AND PROPERTY: Vendor shall be responsible for providing all personal protection equipment (PPE) and is required to wear it when it is needed. 20. UTILITIES: There will be no utilities needed for delivery. 21. FINAL INSPECTION: All material delivered must meet specifications provided, and will be inspected by 820th RHS engineers. TERMS AND CONDITIONS 1. DESCRIPTION OF AGREEMENT: This is a pre-priced Blanket Purchase Agreement (BPA) for non-personal services. Under this BPA, the contractor shall perform all operations in connection with providing Hot Mix Asphalt. This product will be ordered by the Contracting Officer (or authorized representative of the Contracting Officer) during the five (5) year duration of this Blanket Purchase Agreement during the period, 10 Nov 2010 thru 09 Nov 2015. All work and services performed under this BPA shall be conducted on-site. 2. EXTENT OF OBLIGATION: The government will be obligated only to the extent of authorized purchases actually made under this BPA by authorized personnel. 3. PRICING: Prices quoted for the Hot Mix Asphalt shall be as low as or lower than those charged under the supplier's most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment. 4. PURCHASE LIMITATIONS: Individual Call Orders placed under this BPA will not exceed a total of $25,000.00 per call. 5. NOTICE OF INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS BPA AND DOLLAR LIMITATIONS: A list of names of individuals authorized to purchase under this agreement, identified by title of position and by name of individual, organizational component, and the dollar limitation per purchase. 6. DELIVERY TICKETS: An original delivery ticket or sales slip shall accompany all deliveries or shipments under this BPA. The delivery ticket or sales slip shall contain the following minimum information. A. Name of Supplier. B. BPA Number. C. Date of Purchase. D. Purchase number. E. Itemized list of supplies or services furnished. F. Quantity, unit price, and extension of each item, less applicable discounts. G. Date of delivery of shipment. 7. PRICE LIST. Price lists are subject to the following terms and conditions: A. Price Lists on company stationery or letterhead signed as original copy will be submitted to the contracting officer for approval. The Price List at a minimum, will include the flat rate price for providing: - Hot Mix Asphalt, " Minus Dense Graded Mix, <30%RAP acceptable, delivery in accordance with UFGS 32 12 16, RICE Density Submission required for mix, delivered hot >290F, live bottom feed trucks preferred (end dump trucks acceptable) delivered to Nellis AFB and Creech AFB as needed with 48 hours notice. B. Contractor is authorized to submit an annual change to the price list. Change must be submitted to the Contracting Officer no later than (30) thirty calendar days prior to the effective date of the price change. Any price list changes other than the annual request must be submitted with adequate justification for price increase. C. The contractor may offer voluntary price reductions (VPR) for previously approved items without written approval. These reductions should be shown as "VPR" on the invoice. 8. WORK REQUESTS. Orders under this BPA may be made orally by any appointed Call Order Agent. Work performed or services provided shall be paid only by third party government purchase credit card. 9. INVOICE. A. An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Copies of delivery tickets need not support these invoices. B. Invoices signed by the contractor and in original copy, shall be sent to: 820th RED HORSE ATTN: Contract Monitor 5179 MALMSTROM AVENUE LAS VEGAS NV 89191 C. The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for all deliveries accepted during the billing period, whichever is later. 10. SHIP TO. As specified in each call. 11. DISCOUNT TERMS. As stated on individual invoices. 12. PAYMENTS. Payments will be made by: GOVERNMENT PURCHASE CREDIT CARD 13. COMPLIANCE WITH APPLICABLE FEDERAL, STATE AND LOCAL REQUIREMENTS. In performing work under this agreement, the Contractor shall comply with all relevant federal, state and local statutes, ordinances, laws and regulations. 15. PROVISIONS ON CONTRACTING OFFICERS AUTHORITY The Contracting Officer is the only person authorized to approve changes in any of the requirements under this agreement, and notwithstanding any provision contained elsewhere in this agreement, said authority remains solely with the Contracting Officer. In the event the contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. 16. CANCELLATION: Subject BPA is cancelable, by either party, with a thirty (30) day written notice.