Brand Name OR EQUAL - Data Processing Server

Amendment 02: The purpose of this amendment is to post the Question & Answer document that was inadvertently not included yesterday. All other terms and conditions remain unchanged.

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Amendment 01: The purpose of this amendment is to provide anonymized questions and answers for the requirement. The requirements document is revised to reflect answers to questions, as is the solicitation document itself, as attached. Changes are tracked in the revised documents. The solicitation response deadline is revised to September 4, 2026 at 5:00 PM ET. All other terms and conditions remain unchanged. 

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(I) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in part 12 - Acquisition of Commercial Products and Commercial Services as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) The solicitation number is 1333ND26QNB670452 and this solicitation is a Request for Quotation (RFQ). This acquisition is being solicited as total small business set aside.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 dated March 13, 2026, and the Revolutionary FAR Overhaul (RFO) as updated through August 29, 2026, supplemented by Department of Commerce Acquisition Policy. 

(IV) The associated North American Industry Classification System (NAICS) code for this procurement is 541519 – IT Value Added Resellers with a small business size standard of 150 employees.

(V)  All quoters shall provide a firm fixed price quotation for the following line item(s):

Contract Line Item Number (CLIN)

TOTAL

Brand Name OR EQUAL Data Processing Server / GPU

Workstation for in accordance with the attached NIST

Requirements Document.

TOTAL:

(VI) The requirements for the line items to be acquired above are in the attached Requirements Document.

(VII) Date(s) and place(s) of delivery and acceptance and FOB point are required in accordance with the attached Requirements Document.

(VIII) Quoters/Contractors must possess an ACTIVE registration in the System for Award Management system, www.SAM.gov, when submitting a quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract resulting from this solicitation. The Contracting Officer shall confirm that quoters have an “active” registration at the www.sam.gov website upon receipt of the quotation. If the SAM.gov registration is not active, the quotation will not be considered for award. Note that “ID Assigned” is not “Active.”

(IX) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION Jan 2026), applies to this acquisition. See Addendum to FAR 52.212-1 below.

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (DEVIATION Jan 2026):

DUE DATE FOR QUOTATIONS

Quoters shall submit their electronic quotations, via email, so that NIST receives them not later than 11:00 AM Eastern Time on September 2, 2026. E-mail quotations shall be submitted directly to the Contract Specialist at laure.roller@nist.gov.

Please reference the RFQ number in the subject line of all email communications. Quotations which do not reference the RFQ number in the subject line may not be considered. Quotations shall not be deemed received by the Government until the quotation is received in the e-mail inbox set forth above.

INQUIRIES:

Quoters must submit all questions concerning this solicitation in writing to both the Contract Specialist Ms. Lauren Roller at lauren.roller@nist.gov. Questions should be received no later than August 28, 2026. All responses to timely submitted questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the responses included in the amendment to the solicitation will be deemed as the Government’s formal response and govern performance of the contract.

Quotation Preparation Instructions:

All quotations shall conform to solicitation provisions/clauses and be prepared in accordance with this section. The quotation shall be clearly and concisely written as well as be neat and logically assembled. All pages of the quotation shall be appropriately numbered.

The Quoter’s quotation shall be clearly divided into the following distinct volumes:

Volume I – Technical Quotation

Volume II – Price Quotation

Volume III- Terms and Conditions

Volume I - Technical Quotation:

The Quoter shall submit one (1) copy of their technical quotation, electronically, via E-mail to the Contract Specialist identified above. The technical quotation shall address the following:

Technical Capability:

1. Technical description and/or product literature.  Quoters shall include the manufacturer, make and model of the product, manufacturer sales literature, or other product literature that CLEARLY DOCUMENTS that the quoted products meet or exceed all BRAND NAME OR EQUAL specifications outlined in the Requirements Document. The quoter is responsible for ensuring the submitted documentation clearly addresses all specifications and requirements.
    
2. Country of origin of all manufactured end products quoted
    
3. Confirmation of the quoter’s ability to meet the required delivery terms.
    
4. Confirmation of the quoter’s ability to meet warranty requirements.

Volume II - Price Quotation:

The quoter shall submit one (1) copy of their entire quotation, electronically, via E-mail to the Contract Specialist identified above. The price quotation shall address, at minimum, the following information.

1. The solicitation number
    
2. The name, phone number, and email address of the quoter's/contractor’s point of contact;
    
3. Unique Entity Identifier # for quoter's/contractor’s active SAM.Gov registration.
    
4. A firm fixed price for each required line item, including a unit price and total amount where applicable, and the aggregate quoted firm fixed price for the requirement.
    
5. Shipping and Delivery costs must be included in the quotation either as a separate line item or contained in the total price of the quote. The quotation shall include a total firm fixed price for the requirement that includes all shipping/delivery costs
    
6. Any applicable discount terms.

Volume III – Terms and Conditions:

The quoter shall review the provision and clauses attachment and complete any required information as record via a separate volume response to this solicitation.         

Note: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Acceptance of Terms and Conditions:

If the contractor objects to any of the terms and conditions contained in this solicitation, the contractor shall state "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" [Contractor shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the contractor to identify in their quotation any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Contractor's acceptance of the Government's terms and conditions for inclusion into the resultant purchase order (PO). 

Note: This procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a quoter submits a quotation based upon an FSS or GWAC contract, the Government will accept the proposed price. However, the terms and conditions stated herein will be included in any resultant purchase order, not the terms and conditions of the Quoter’s FSS or GWAC contract, and the statement required above shall be included in the quotation.   

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (DEVIATION Jan 2026)

1. Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

The Government intends to award a single purchase order (PO) from this solicitation utilizing simplified acquisitions procedures in accordance with FAR part 12 of the Revolutionary FAR Overhaul. The Government reserves the right not to award a PO or to make an award without discussions based solely upon initial quotes.

Basis for Award: 

Award will be made to the responsible quoter whose quotation, conforming to the solicitation, is the lowest priced, technically acceptable quote.

A quoter's failure to address any factor may be considered indicative of the quoter's lack of understanding of the Government's requirements and may result in the offer being determined unacceptable.

Evaluation Factors:

A quotation will be determined technically acceptable if it meets the following criteria:
 

(1) Technical Capability: The Quoter must indicate in its quotation the ability to provide all minimum brand name OR EQUAL requirements identified in the Requirements Document, inclusive of warranty requirements.

(2) Schedule: The Quoter must indicate in its quotation the ability to meet the delivery requirements within 30 days ARO. Additionally, delivery must be on a F.O.B Destination basis and inclusive of all delivery costs, including any potential tariffs.
 

(3) Price: The quoted price will be evaluated. The evaluation will determine whether the proposed prices are reasonable in relation to the solicitation requirements. Prices must be entirely compatible with the technical portion of the quotation.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).
 

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
 

(End of provision)