Bucharest RFQ 19R01026Q0010 250th Freedom250 Building Lighting Display

The U.S. Embassy Bucharest is soliciting quotations under RFQ 19R01026Q0010 to design and execute a symbolic illumination program projecting American national colors—red, white, and blue—as well as imagery such as stars and stripes onto the U.S. Embassy and the Romanian Athenaeum in Bucharest. The objective is to create a visually compelling public display to commemorate the 250th anniversary of American independence, generating public engagement, media attention, and a shared sense of celebration. The contractor is responsible for the full lifecycle of the project, including site assessment, permitting, design development, equipment procurement and installation, technical rehearsals, on-site crew management during the event, and post-event site restoration. Deliverables include an approved illumination concept, a minimum of 20 high-resolution photographs and one video per site, a final media package for public communications, a performance report, and successful execution meeting minimum technical standards of 20,000+ lumens per projector and visibility from 100 meters. The event must comply with local laws, safety regulations, and the Quality Assurance and Surveillance Plan, with final acceptance contingent on successful technical performance, all deliverables submission, and no more than two customer complaints. Proposals must be submitted electronically by May 21, 2026, at 17:00 Bucharest time to bucharestgsoprocurement@state.gov with a specified subject line, and must be in MS Word, Excel, or PDF format with a file size under 30MB—larger submissions must be split into multiple emails. The solicitation requires detailed information on technical approach, relevant experience with lighting design spanning at least four years, three past project examples, and proof of sufficient personnel, equipment, and financial resources. Offerors must be registered in SAM with a valid UEI number and demonstrate an established business presence in Romania. Compliance with numerous FAR clauses is mandatory, including those related to supply chain security, trade agreements, whistleblower rights, subcontractor flow-downs, and prohibitions on contracting with entities like Kaspersky Lab or ByteDance. The contract will be awarded based on best value, not lowest price, evaluating technical approach, experience, and cost-effectiveness without predetermined weights. Payment will be processed by the Embassy’s Financial Management Office in Bucharest, and invoices must itemize VAT. All contractors must obtain local permits, adhere to labor standards including minimum wage and paid sick leave requirements, and maintain