Building Control Systems

The solicitation EVT0010460 issued by the Kansas Department of Administration seeks proposals for the installation, integration, and support of Building Control Systems at Hutchinson Correctional Facility, with a performance period from December 1, 2025, through November 30, 2030. The contract, estimated between $500,000 and $2,000,000, emphasizes comprehensive project development, system installation, ongoing monthly support, staff training, and adherence to industry standards and applicable regulations. Bidders must register through the Kansas SMART Strategic Sourcing System, submit separate technical and cost proposals via email or physical delivery by September 23, 2025, at 2:00 PM CST, including all required forms, certifications, and supporting literature. The procurement process prioritizes best-value award considerations, including cost, proposal completeness, bidder experience, methodology, and references, with no explicit weighting but a focus on overall responsiveness and compliance. The contract incorporates state-specific clauses, notably the Contractual Provisions Attachment (DA-146a), which mandates compliance with Kansas statutes on anti-discrimination, public policy, governing law, and payment terms. It stipulates that all work must meet industry standards, be inspected upon arrival at the destination, and conform to specifications, with the State reserving the right to reject non-conforming items. The contractor is responsible for qualified personnel, responsible subcontractor management, and compliance with immigration laws, conflict of interest policies, and insurance requirements. Termination clauses include cause, convenience, and funding-related provisions, while modifications require written consent. Special contractual conditions include prohibitions on off-shore sourcing without prior approval, strict confidentiality, and mandatory certifications covering employment law, anti-discrimination, and procurement compliance. Overall, the contract emphasizes rigorous adherence to state laws, clear proposal submission procedures, and comprehensive project execution standards to ensure a fully functional, compliant building control system aligned with the facility’s operational needs.