Building Controls System Pre-Solicitation

Building Controls System Pre-Solicitation Notice The Contractor shall provide all management, supervision, labor, materials, supplies, tools and equipment for the Building Control System Upgrade, located at the Joseph P. Addabbo, Federal Office Building, One Jamaica Plaza Center, Jamaica New York 11434. This project includes base bid line items and alternate bid line items. Contractors are required to submit a price for all line items. This procurement is open to both small and large business concerns under NAICS code 238210. This solicitation, including any documents related to this procurement will be available on the Internet only, on or about, February 8, 2010. Interested parties may request copies of these documents by completing the "Document Security" form at the end of this notice, at the end of this notice, and FAXING their request to (718)254-7085, ATTN: LAUREENE JACKSON. Copies of valid driver's license must accompany disclosure statement forms. It is the offeror's responsibility to monitor this site for the release of the solicitation and any amendments. Offerors are also responsible for downloading their own copy of the solicitation and amendments. These documents will be in PDF format and may be accessed on the Internet at http://www.fedbizopps.gov. This site provides instructions for downloading the solicitation file, Offeror's will require a PASSWORD to access this site. ONLY OFFEROR"S that submit a "Document Security" form will be allowed to visit and download the solicitation and all associated documents. This procurement is open to both small and large business concerns. DOCUMENT SECURITY (NOTICE TO PROSPECTIVE BIDDERS/OFFERORS). This solicitation includes Sensitive but Unclassified (SBU) building information. SBU documents provided under this solicitation are intended for use by authorized users only. In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to SBU building information. REASONABLE CARE: 1. Limiting dissemination to authorized users. Dissemination of information shall only be made upon determination that the recipient is authorized to receive it. The criteria to determine authorization is need-to-know. This includes all persons or firms necessary to do work at the request of the Government, such as architects and engineers, consultants, contractors, sub-contractors, suppliers, and others that the contractor deems necessary in order to submit an offer/bid or to complete the work or contract, as well as maintenance and repair contractors and equipment service contractors. Total duration for this project is approximately 12 (months). All firms in order to do business with the Federal Government or prior to any award resulting from this announcement must be registered in the Central Contractor Registration (CCR) System, access via internet at http://www.ccr.gov, or call 1-888-2423, or 269-961-5757. The scope of this project is to make additions and modifications to the existing digital building control system (BCS) at the Joseph P. Addabbo Federal Office Building, in Jamaica, New York. This will be a design-build project wherein a comprehensive scope of work, program requirements and schematic drawings will be provided and the contractor will develop detailed working drawings for review and approval in accordance with the provided documentation. In summary, certain existing building components that are currently on an older pneumatic analog control system are to be transferred over to the aforementioned existing digital building control system, which consists of EasyControls LonMark System components from Distech Controls. The intent is that the new work, including control panels and hardware, network architecture and configuration, software and programming, etc., shall match the existing digital BCS system to ensure complete seamless integration and compatibility. The equipment to be transferred to the digital BCS include HVAC (standalone A/C units, pumps, boilers, chilled water plant components, etc.), electrical (power monitoring, UPS backup generators, battery backup systems, etc.), and other similar building equipment. Existing pneumatic control devices such as dampers and actuators are to be replaced with electrical/electronic units and related interposing devices and ancillary material/equipment as required in order to interface with the digital BCS. Potential contractors must be certified and/or authorized distributors and installers of the digital control system components indicated above and indicate certification status in their response to this announcement. Offerors will be required to submit proof of such certification. Prospective contractors are advised that they will be required to demonstrate satisfactory experience and past performance on similar projects, summarized as follows. Offerors shall provide references/examples of experience and past performance for a minimum of three comparable projects completed in the last three to give years that demonstrate experience that is similar in size, scope and complexity to the requirements of this project. Offerors will also be required to submit qualifications of key personnel such as design professionals, project managers, supervisors, etc., that will be assigned to the project. In addition, offerors will be required to submit narratives describing management approach and capabilities as related to the performance of this project. Complete submission requirements will be contained in the solicitation package. Signature:____________________________________ Date: ____________________ Title: _________________________________________ (Attach Copy of Business License) ____________________ Company Name: Address: _____________________________________________ Telephone: ________________________________FAX Number: ___________________________ Federal IRS (Tax ID): ___________________________________ DUNS #: ________________________Email: _____________________ GSA USE ONLY; INFORMATION VERIFIED: /___/ YES /___/CONTRACTING OFFICER: LAUREENE JACKSON / NOTES: Primary Point of Contact Laureene Jackson, contracting officer, Phone 718-254-7132, Fax 718-254-7085, Email Laureene.Jackson@GSA.GOV Secondary Point of ContactJohn Bellington, Supervisory Contract Specialist (718) 254-7106, Fax (718) 254-7085, Email John.Bellington@GSA.GOV Contracting Office Address: 10 Metrotech @ 625 Fulton Street, 7th Floor Brooklyn, New York 11201 Place of Contract Performance Joseph P. Addabbo, Federal Office Building One Jamaica Center Plaza Jamaica, NY 11434 Pre-Proposal Conference a) A pre-proposal conference will be held will be held at the Joseph P. Addabbo Federal Office Building. Location: One Jamaica Plaza Center, Jamaica, NY 11432. Contact Ms. Laureene Jackson for scheduling details. b) Your participation is encouraged, although attendance is not mandatory. The conference will provide an opportunity for discussion of the nature of the work and problems that may be entailed, as well as to answer questions concerning contract provisions and requirements, including drawings and specifications. Offerors are requested to submit questions relative to the solicitation documents in advance of the meeting so that the Contracting Officer may prepare responses. c) No oral statement made by a Government representative during the pre-proposal conference, nor any written record of such oral statements, as may be made and subsequently furnished to the offeror, will be deemed to have the effect of adding to, modifying, or otherwise varying from the written provisions of the request for proposals (including, but not limited to specifications, drawings and written amendments to the solicitation). In the event the discussion or questions raised during the pre-proposal conference indicate a need to modify the request for proposals, an amendment to the solicitation will be issued in writing; any such amendment to the solicitation must be acknowledged in the same manner and under the same conditions as all other written amendments to a solicitation (see Provision Nos. 4 & 5, GSA Form 3502, "Solicitation Provisions, (Negotiated)," Volume I).