Butterfly Valves, Parts & Actuators Repair

The City of Dallas is soliciting bids to establish a 36-month Indefinite Delivery/Indefinite Quantity (ID/IQ) master agreement for the purchase and repair of butterfly valves, parts, and actuators for use throughout the city. This agreement allows the city to order materials on an as-needed basis, with standard valves and stock parts required within 30 business days and specialized items within 90 business days. All deliveries are FOB City of Dallas, and the supplier is responsible for all shipping costs and risks of loss during transit. Technical requirements are stringent, requiring compliance with AWWA C504 and C550 standards, as well as mandatory NSF 60 and 61 certifications for products affecting drinking water quality. Valves must feature specific coatings, such as a minimum 10 mil DFT fusion bond epoxy on interior iron surfaces, and must pass hydrostatic and leakage testing. The award will be based on the most advantageous proposal, evaluating responsiveness, responsibility, and price, with a pass/fail 5-point local preference applied to businesses located in or employing a majority of their workforce in Dallas. Pricing is structured via percentage discounts off list prices rather than fixed unit costs, though specific hourly rates for inspection charges are noted. Bidders must submit all proposals electronically through the BonfireHub portal, including mandatory conflict of interest disclosures and workforce forms. The city retains the right to inspect and reject non-conforming goods at the destination and may terminate the contract for default or extend the term based on its best interests.