C--A/E Design: Expand Outpatient Clinics for Patient Aligned Care Teams # 503-315

Project # 503-315, "Expand Outpatient Clinics for Patient Aligned Care Team" This announcement is for the selection of an Architect / Engineer Firm to perform design services, technical specifications, working drawings, cost estimates, as-built drawings, construction period services, and site visits for the Construction of Project # 503-315, "Expand Outpatient Clinics for Patient Aligned Care Team" at the VA Medical Center in Altoona, PA. The magnitude of construction for the above referenced project is between $5,000,000.00 and $10,000,000.00. The estimated duration of design is 201 Days from the issuance of the Notice to Proceed. The Construction Period services are expected to begin within 180 calendar days from receipt of the 100% Submission Documents. The construction period of performance will be 365 Calendar Days from the issuance of the Notice to Proceed. It is anticipated that a Firm Fixed Price Contract will be awarded to the A/E Firm selected for the aforementioned design services. The most highly qualified A/E Firm will be required to participate in a Criteria Review Conference (CRC) prior to the submission of price proposals. Any cost associated with the participation in the CRC is not reimbursable. Contract award is subject to the availability of funds for FY 2016. Please note this is not a request for proposal. Eligible responses received will be evaluated and the most highly qualified will be compiled on a shortlist of candidates who will be contacted for an interview. The following evaluation criteria, listed in descending order of importance, shall be used to evaluate firms and determine the most highly qualified firm for possible contract award. The Professional Qualification and Specialized Experience/Technical Competence (i.e., Evaluation Factors #1 & #2) factors are slightly more important than the other six factors (i.e. Evaluation Factors #3, #4, #5, #6, #7 and #8). 1. Professional Qualifications necessary for satisfactory performance of required services: This factor evaluates the individual experience of the persons that are to be assigned to the design team. The firms should provide information on the individuals from each relative discipline that are anticipated to be assigned to key positions on the design team. The key positions should include Project Managers, Quality Assurance Managers, Architectural Design, Interior Design, Civil Engineers, Electrical Engineers, Structural Engineers, Mechanical Engineers, Fire Protection Engineers, Environmental Engineers and strong familiarity in sustainable design and energy efficiency. 2. Specialized Experience and Technical Competence in the type of work required: This factor evaluates the experience of the firm and design team in completing projects requiring skills similar to those anticipated for this contract. Firms may submit any other personnel they feel are significant for the types of work described in Specialized Experience. 3. Past Performance on Contracts with Government Agencies (particularly Department of Veterans Affairs) and Private Industry in Terms of Cost Control, Quality of Work, and Compliance with Performance Schedules: This factor shall be evaluated based on the information provided by the A-E on similar type projects, performance appraisals on file with the Department of Veterans Affairs, any Government sponsored performance rating system and contact with personnel listed in the SF 330 regarding past performance as well board members personal knowledge of the firm. 4. Capacity to Accomplish the Work in the Required Time: This factor evaluates the ability of the A-E firm, given their current projected workload and the availability of their key personnel, to accomplish the projects in the required time. 5. Location in General Geographical Area of the Project and Knowledge of the Locality of the Project: This factor evaluates the distance from the A-E firms design office from the location of work (James E. Van Zandt VA Medical Center), and knowledge of the geographic area. The personnel identified as the key design team staff are expected to work in the design office identified for evaluation of this factor. 6. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 7. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. 8. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. This is a Service Disabled Veteran Owned Small Business (SDVOSB) set-aside. The North American Industry Classification System (NAICS) codes for this work are 541310 and 541330. The small business standard is 4.5 million dollars. Service Disabled Veteran Owned Small Businesses must be registered and verified in the VetBiz Registry in order to be eligible for contract award. Visit www.vip.vetbiz.gov to complete your company registration. Additionally, any potential awardees must also be registered in the System For Award Management (SAM). Registration can be accomplished by visiting www.sam.gov . To be considered for this contract Firms shall submit three (3) hard copies of their Standard Form 330 (Parts I & II) and a CD copy of their Standard Form 330 (Parts I & II) to the James E. Van Zandt VA Medical Center Attention: Contracting Office, Building 2, Room 114, David G. Gottshall, 2907 Pleasant Valley Blvd Altoona, Pennsylvania 16602-4377. Standard Form 330's must be received no later than 2:00 PM on January 19, 2016. Inquiries regarding this announcement can be sent to David G. Gottshall via E-Mail contact@example.gov. Submissions by Electronic means are not permitted. Additionally, the submissions must include an insert detailing the following information placed at the front of the Submission. " Duns & Bradstreet Number " Tax ID Number " The E-mail address of the Primary Point of Contact. " A printed copy of the firms VetBiz Registry. " A copy of the letter from the Center for Veterans Enterprise (CVE) verifying the firm's status as an SDVOSB. The letter must be must be current and no more than one year before the submission deadline. " A copy of Errors and Omissions Insurance Policy for the SDVOSB Prime. " A copy of the firm's Pennsylvania State Licensure for the SDVOSB Prime or a statement indicating how the provided drawings will be sealed by a PA licensed Engineer. Special Note: An A/E Firm failing to provide any of the documentation detailed in the Sources Sought Notice may be determined as Non-Responsive and may not be considered. The following is an excerpt from the Scope of Work for Project# 503-315. As previously stated, this is not a Request for Proposal. The inclusion of the excerpts in the Sources Sought Notice is to provide a broad overview of the design project to assist the A/E Firms to prepare their SF330s. SCOPE OF WORK A. INTRODUCTION AND OVERVIEW This statement of work will be issued under contract "Expand Outpatient Clinics for Patient Aligned Care Team", Project # 503-315. 1. Background Recently the VA has implemented the PACT-style of patient care. PACT (Patient Aligned Care Team) represents a Veteran-centric, medical home model of care. Each of the three current (Red, Yellow, and Blue) outpatient clinics is in need of renovation, reconfiguration, and additional new construction. Currently, two proposed areas have been identified as locations for building additions. First, an addition on the southeast corner of Building 1 would connect to the current Blue Team area. Second, an addition on the west side of Building 1 would create additional space for the Yellow and Red Teams. New construction has been approximated at 10,000 square feet between the two areas. Furthermore, the current outpatient areas (Red, Yellow, and Blue) will need renovated and reconfigured to meet the specifications outlined within the "PACT Space Module Design Guide" published by the VA's Office of Construction & Facilities Management (June 2015). Renovation space is estimated at 11,370 square feet. 2. Scope of Work The A/E will furnish design services, technical specifications, working drawings, cost estimates, as-built drawings, construction period services, and site visits for MINOR Project # 503-315, "EXPAND OUTPATIENT CLINICS FOR PATIENT ALIGNED CARE TEAM", at the VA Medical Center in Altoona, PA. The A/E shall provide a design for a construction contract that will provide for the following requirements: This project will expand outpatient clinics to support Patient Aligned Care Teams (PACT) staffing at the medical center, including renovations and reconfiguring Yellow Team, Blue Team, and Red Team space to create more Veteran-Centric and customer friendly reception areas. This initiative includes relocation of specialties and addition of clinical examination areas. Specific reception area initiatives include reconfiguring Yellow Team reception and waiting areas, window and glass adjustments in the Blue Team area, and addition of resources to support PACT in the Red Team area. This project will provide additional space for PACT teamlets and additional disciplines on the team. Pharmacy, Nutrition and Food Services, Patient Nursing Services, HAS, and Social Work will be affected. This project will reduce waiting times by addressing non-face-to-face care. This project supports primary care and all outpatient programs. This project will renovate Yellow and Red Teams to make more exam rooms for Patient Aligned Care Teams (PACT) and Women's Health rooms. In accordance with workload and space criteria, it is estimated that this project will construct approximately 10,000 square feet of new space and Renovate approximately 11,370 square feet of existing space for Primary Care functions. The exact square footage remains to be determined. This would entail planned space for (the exact space allocation remains to be determined): o The Practitioners (2 rooms each). There are currently 11 Practitioners. The facility would like to add another practitioner. 24 Rooms total are needed. o Registered Nurse Care Manager. There are currently 11 RNs. The facility would like to add one. 12 Rooms are needed. o Licensed Practical Nurse. There are currently 5, would like to add one. 6 Rooms are needed. o Clinical Pharmacist Specialist. There are currently 4. 4 Rooms are needed. o Dietitian. There are currently 2. They are recruiting for one. Need 3 Rooms. o Medical Support Assistants. There are currently 11, would like to add one. 12 clerk areas are needed. o Social Work. There are currently 3. Need 3 Rooms. o HT Registered Nurses. There are currently 4, would like to add 2. 6 Rooms or one large space needed for these to be integrated into Primary Care. One Program Support and One Manager would also need space in this proposal for their offices. o Primary Care - Mental Health Integration. Would need a room for this practitioner. There is only one person now, but foresee in the future to have one for each team. Would need room for 3 practitioners by 2016. o Space for Call Center. o Room for Supervisor of the Hospital Based Outpatient Nurses/Clerks. . o Room for Lead Medical Support Assistant. o Space for Telehealth equipment. At least 3 or 4 rooms. o Waiting Rooms. o Check-in and Check-out rooms. o Plan to use maximum insulation, energy efficient windows, lighting and HVAC. . 3. Additional Objectives For all renovated and new space, the A/E will be required to provide net and gross square feet polylines on CAD drawings around each space and gross square feet polylines around each department according to the Capital Asset Inventory for the project. A spreadsheet shall be completed by the A/E, detailing the net, gross, and departmental square feet; and totaling each for the project. The A/E is also to provide a design for a solar array. The A/E shall provide a design that ensures complete emergency back-up power for all new and renovated space designed for this project.