C--FFE Environmental Services Inc.

Page 1 of 6 GENERAL INFORMATION: Network Contracting Office (NCO) 9 intends to contract with Architect-Engineer (A-E) firms in support of the Rex Robley VA Medical Center ( Rex Robley VAMC ) located in Louisville, KY ( Rex VAMC ). NCO 9 anticipates awarding Multiple Award Task Order (MATOC) Indefinite-Delivery, Indefinite-Quantity (IDIQ) A-E contracts to support the Rex Robley VAMC. The Rex Robley VAMC requires professional A-E services for the design of various Non-Recurring Maintenance (NRM), Clinical Specific Initiatives (CSI), Minor Construction, and station level projects. NCO 9 reserves the right to use the Rex Robley A-E MATOC for other Veterans Integrated Service Network (VISN) 9 medical centers as determined appropriate by Network Contracting Office (NCO) 9. In addition to the Rex Robley VA Medical Center, the following medical centers encompass VISN 9: Memphis VA Medical Center (Memphis, TN) Lexington VA Medical Center Cooper Division (Lexington, KY) Lexington VA Medical Center Leestown Division (Lexington, KY) Tennessee Valley Health Care System Alvin C. York (Murfreesboro) Campus (Murfreesboro, TN) Tennessee Valley Health Care System Nashville Campus (Nashville, TN) Mountain Home VA Medical Center (Mountain Home, TN) The Government intends to make a maximum of five (5) Indefinite Delivery/Indefinite Quantity (IDIQ) awards with each IDIQ having a base period of one (1) year and four (4) one-year option periods. The government reserves the right to award to more firms, less firms, or no firms at all. The combined contract amount for all awards, including all options shall not exceed $5 million. Subject to availability of next fiscal year funds, the options may be exercised within the time frame specified in the resultant contract. Firm-fixed price task orders will be negotiated for this contract. Estimated award date is November 2017. The task order limitation will be a minimum of $2,500.00 and maximum of $900,000.00, subject to the conditions of Federal Acquisition Regulation (FAR) 52.216-19 - Order Limitations. The minimum guarantee for each IDIQ award will be $2,500.00. Design services to be provided are multi-discipline in nature and primarily focused on Architectural, Structural, Civil, Landscaping (hereinafter referred to as General Designs ) and/or Mechanical, Electrical, and Plumbing (MEP) Designs. The A-E services may consist of any combination of services stated herein. RESPONSE TIME A-Es shall abide by a three (3) hour response time for Rex Robley VA Medical Center A-E requirements during the design phase and the construction period services (CPS) phase, as appropriate. This response time applies to each task order requirement awarded for each Rex Robley VA Medical Center task order requirement. This response time requirement does not apply to any other VISN 9 Medical Center except for the Rex Robley VA Medical Center. DESCRIPTION OF WORK: The work to be performed under this contract is to provide specialized and innovative design related A-E services in support of the Rex Robley VAMC. Disciplines and expertise required shall include healthcare design and construction, historic preservation, fire/life safety, architectural, civil engineering, structural engineering, mechanical engineering, electrical engineering, fire protection engineering, roofing design, construction inspection, scheduling, AutoCAD/Building Information Modeling (BIM) design, acoustical engineering, lighting engineering, interior design, surveying, geotechnical engineering, environmental engineering, certified industrial hygiene, recent experience in the design of contemporary, state-of-the-art medical facilities, with additional experience in vertical expansion/integration along with phasing of on-going operations, research facilities, long-term care, mental health and dementia, elevators, and other disciplines and experts with specialized experience. While these tasks, disciplines, and expertise are needed for performance of task orders, other tasks disciplines and expertise that may be required are site development, architectural, interior design, structural, plumbing, sanitary, HVAC, electrical, equipment, steam generation, steam distribution (outside), solid waste disposal system (including incineration), automatic transport, asbestos abatement, Critical Path Method (CPM), specifications, construction period services, and final bid documents. Expertise with environmental issues such as sustainability, energy modeling, alternative energy application and related items may be required with this contract. The majority of construction projects, not design, under each foreseeable task order will have an estimated construction cost of $5,000,000.00 or less. Contractor employees shall not be considered government employees for any purpose under the foreseeable contract. INTENT: For this MATOC, the Government does intend and expects the most highly qualified firms to be able to perform multiple designs simultaneously, as appropriate. Further, the Government does not intend, nor expect the most highly qualified firms to be able to perform every type of A-E service described in this synopsis. Instead, the government seeks to contract with A-E firms that are experienced and knowledgeable conducting a variety of A-E services in multiple disciplines. Therefore, SDVOSBs of all types that perform A-E services described in this synopsis are encouraged to submit SF 330s. For purposes of this synopsis, the term "Offeror" refers to the firm or Joint-Venture firm(s) that submits an SF330 as a result of this synopsis. SELECTION PROCEDURES: This MATOC will be procured in accordance with the Selection of Architect-Engineers Act (40 U.S.C Sections 1101-1104, formerly known as the Brooks Act, as implemented by FAR 36.6 and VA Acquisition Regulation (VAAR) 836.6. Once the Technical Evaluation Board (TEB) has evaluated the submitted SF330s and past performance information against the attached evaluation factors, the TEB will hold discussions with a minimum of five (5) A-E firms determined most qualified to consider anticipated concepts and compare alternative methods for furnishing services and discuss clarifications needed by the TEB. Some mandatory questions will be provided to each contractor to facilitate anticipated concepts on providing A-E services. After the discussions are complete, the most qualified firm rankings will be reconsidered by taking into account said discussions. The discussions/interviews will be used to clarify any issues or concerns the TEB may have with the applicable A-E s qualifications. The discussions/interviews may impact SF-330 ratings depending on the information provided, and are to be viewed as an opportunity to clarify parts of the SF-330 submission not an opportunity to receive a new rating while discarding the prior SF-330 evaluation. As a result, the discussions/interviews will not receive a rating. The discussions/interviews will be considered in the overall evaluation of each A-E firm, as appropriate. After consensus is made by the TEB on the ratings of the firms with which discussions were conducted, the Agency shall select, in order of preference, at least 5 firms that the Agency considers most highly qualified to provide the services required. Selection shall be based on the attached document entitled S03_Attachment 1 Selection Criteria_01. An RFP will be issued to each of the most highly qualified firms. Composite labor rates covering a variety of engineering and engineering support labor categories will be requested within said RFPs. Only one set of composite rates per labor category will be negotiated per awarded contract per fiscal year. Most labor categories will include junior, mid-level, and senior rates. Separate rates for specific teaming or joint venture partners will not be negotiated. Task orders awarded during a fiscal year will utilize that fiscal year s rate for the entire duration of the task order. All firms selected as the most highly qualified will be required to provide applicable teaming and/or JV agreements with their response to the RFP. The CO shall negotiate a contract for A-E services at compensation which the CO determines is fair and reasonable to the Federal Government. The CO shall attempt to negotiate a contract with the most highly qualified firm(s) selected. If the CO is unable to negotiate a satisfactory contract with each of the selected firms, the CO shall formally terminate negotiations with the applicable firm and then undertake negotiations with the next most qualified of the selected firms, continuing the process until an agreement is reached. If the CO is unable to negotiate a satisfactory contract with any of the selected firms, the CO shall select additional firms in order of their competence and qualification and continue negotiations in accordance with this notice until an agreement is reached. If the composite rates for each labor category is determined to be fair and reasonable, a contract will be awarded to those firms. The CO reserves the right to initiate negotiations with firms to negotiate specific items. ORDERING PROCEDURES: General procedures for allocating TOs will be provided with the RFPs that are issued to the most qualified firms. This synopsis is not a solicitation. After MATOC award, the contracting officer will issue a shortened synopsis requesting a compressed SF-330 package / qualifications package (i.e. 2-3 pages in length) for each identified requirement. The Department of Veterans Affairs will determine which firm is most suitable for each specific requirement, based off the compressed SF-330 package / qualification package, and a solicitation will be issued to the identified firm that is determine most qualified for that specific requirement. Construction Period Services will be issued as separate task orders or via optional contract line items. TEAMING/JOINT VENTURE AGREEMENTS: Teaming/Joint Venture Agreements: Each contractor may only receive a maximum of one prime contract award per MATOC. See Attachment 2 Submission Instructions for more information. REGULATORY RESTRICTIONS In accordance with VAAR 836.606-73, the total cost of the contracted for A-E services must not exceed six (6) percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-2 (c) - Design Within Funding Limitation will be applicable to this procurement action. Design limitation costs will be provided to the most highly qualified A-E firm selected to complete the design. In accordance with FAR 36.209 Construction Contracts with Architect-Engineer Firms and 36.606 (c) Negotiations, all interested contractors are hereby put on notice that no construction requirement may be awarded to a firm that ultimately designs said construction requirements. The Government will not pay, nor reimburse, any costs associated with responding to this request for SF-330s. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. REGISTRATION REQUIREMENTS The primary North American Industrial Classification System (NAICS) code for this MATOC is 541330, Engineering Services, which has a size standard of $15,000,000. To receive award, contractors must be registered in the System for Award Management (SAM) at the time of contract award. Failure of a firm to be verified in SAM at the time of contract award shall result in elimination from consideration. Register via the SAM website at http://www.sam.gov. Those firms selected as the most highly qualified will be issued an individual Request for Proposal to negotiate labor rates. This synopsis and any resulting contract awards does not guarantee work to selected firms. An offeror s VetBiz listing must appear at the time of the bid opening/offers due (VAAR 819.7003(b)) AND at the time of award (rather than prior to award ). VAAR 804.1102. See also Matter of: MICCI Imaging Construction Company, Inc., B-405654, November 28, 2011. Offerors are advised that the fast-track re-verification program ended September 30, 2012. Consequently, any offeror appearing in VetBiz at the time offers are due AND at the time of award but only with the re-verification moniker will not be considered and will not be fast-tracked for re-verification. Joint Ventures (JV) are also subject to the same SDVOSB/VOSB, VetBiz, etc. requirements as regular SDVOSBs/VOSBs are. Moreover, the prime venture partner must be the SDVOSB/VOSB partner used to create the JV. QUESTIONS: A pre-proposal (pre-SF330 submission) conference will not be held. Questions and Government responses will be attached to this Synopsis upon being received, as applicable. All questions shall be submitted to the CO for this project via email at contact@example.gov. All questions are due to the CO no later than 2:00 PM CT July 21, 2017. PRE-SUBMISSION VISITS: Personal visits and/or requests for discussion regarding this announcement will not be entertained. Attachments: See attached document: Attachment 1 Selection Criteria_01. See attached document: Attachment 2 Submission Requirements.