C--Sources Sought Notice A/E Design to Update Domestic Water Systems for Legionella Prevention at the Washington, DC Veteran Affairs Medical Center.

THIS IS NOT A REQUEST FOR PROPOSAL. The Washington, DC Veterans Affairs Medical Center is seeking the services of a qualified licensed Architectural Engineering (A/E) firm with specialized experience in domestic potable water, plumbing systems, and water temperature as it relates to Legionella. The request also requires the A/E firm to provide environmental hygiene services to review and implement VHA directive 1061 as contemplated by project 688-15-018, A/E design services to Update Domestic Water Systems for Legionella Prevention. NAICS Code 541330 is applicable. The government is contemplating a firm-fixed price contract with a 270-300 calendar day period of performance. Due to the specialized expertise required this will not be a small business set-aside. Sources are restricted to firms located within 100 mile driving distance of 50 Irving Street, NW, Washington, DC 20422 according to www.randmcnally.com. The estimated construction range is between $1,000,000 and $5,000,000. The proposed contract will include the preparation of: " Part A; Investigation/Preliminary Plans; Special Services " Part I; Preparation of Contract Drawings and Specifications including: project schedule, phasing and cost estimates. Work will require coordination with independent environmental hygiene service in the implementation of corrections to existing hot and cold water potable distribution system throughout medical campus. Once the system is programmed, the preparation of the deliverables will begin. " Part II; Construction Period Services " Part III; Site Visits " Part IV; Summary of Parts A, I, II, III & IV All prospective contractors shall submit proof they are registered in the SYSTEM FOR AWARD MANAGEMENT (SAM) database with the submission of the SF330's for consideration. A/E Firms having capabilities to perform this work are invited to submit 2 copies of SF 330, Architect-Engineer Qualifications for themselves and all their subcontractors and a brief narrative for each of the 6 items indicated. SF330's must be submitted to the Contracting Officer shown below no later than 2:00 p.m. (Eastern Standard Time), February 3, 2015. Reference number VA-245-15-R-0046 has been assigned and should be referenced on all correspondence regarding this announcement. Packages are limited to 50 pages and may be printed on both sides. Evaluation criteria to be applied in the selection process in descending order of importance: 1. PROFESSIONAL QUALIFICATIONS necessary for satisfactory performance of required services. Submission requirements: Provide brief resumes of proposed team members who will specifically serve as the Project Managers, Designers of Record for each specialty (Architectural, Electrical, Mechanical). In addition provide resumes of other relevant team members, such as: Plumbing, Environmental, Structural Engineers, & Cost Estimator. In addition, provide brief resumes of team members who will perform technical tasks under this contract. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of three (3) specific completed projects that best illustrate the individual team member's experience relevant to this contract scope. 2. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE in the type of work required. Provide a detailed narrative of up to 10 (maximum) relevant projects (not 10 for each firm or consultant), completed within the last 5 years, that best illustrate overall team experience relevant to this contract scope. It is important to list projects that demonstrate the teams' experience with projects of similar size and scope to those to be performed under this contract. 3. PAST PERFORMANCE on contracts in terms of cost control, quality of work and compliance with performance schedules. Points of contact provided in other criteria may be contracted. Discuss firm's ability to work with Government entities and design standards or similar relevant experience with other entities. Provide a copy of all performance evaluations (A/E) issued for government contracts (as applicable). For non-Federal contracts, provide facility owner documentation of the firm's performance issued on that contract. If no documentation exists, please clarify with your submission. Provide accessible owner points of contact: name, title, and address, telephone number, e-mail, and fax number; and provide copies of awards and letters of appreciation/commendation as desired. 4. ORGANIZATION, MANAGEMENT AND QUALITY CONTROL. Discussion of the firm's organization and management process. Demonstrated success of the Quality Control (QC) program used by the firm to ensure quality products. In narrative form outline the firm's approach to design and project management. Document the firm's ability to handle projects with multiple end-users and complex requirements. Describe the team's organization. Provide an organization chart that identifies the overall relationship and lines of authority of the proposed team. 5. CAPACITY to accomplish the work in the required time. Submission Requirements for the prime and each proposed consultant to be assigned to the team, list all current projects with a design fee of greater than $150,000 being designed in the firm's office. Indicate the firm's present workload and the availability of the project team (including sub-consultants) for the specified contract performance period; describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates. 6. LOCATION in the general geographical area of the projects and knowledge of the locality of the projects. Describe and illustrate the team's knowledge of design approaches, construction materials, codes/ordinances costs and other conditions unique to the geographic area related to the contract for which the submittal is being made. Point of contact is Lisa McNeely, VA Medical Center, 50 Irving St NW, Room BH-135, Washington, DC 20422, or email me at contact@example.gov with any questions. NOTE: DELIVER SF330 Packages to Lisa McNeely, VA Medical Center, 50 Irving St NW, Room BH-135 (90C), Washington, DC 20422. ONLY HARDCOPY PACKAGES WILL BE ACCEPTED. ALL WORK WILL BE PERFORMED AT: VAMC, 50 Irving Street, NW, Washington, DC 20422 PLEASE TAKE NOTE: This is not a Request for Proposal and does not obligate the Government to enter into a binding agreement with any entity. THE GOVERNMENT'S OBLIGATION FOR AWARD IS CONTINGENT UPON THE AVAILABILITY OF APPROPRIATED FUNDS. The proposed acquisition is for A/E Services, and will be implemented in accordance with the Brooks Act as outlined under Subpart 36.6 of the Federal Acquisition Regulation. A/E Firms responding to this announcement before the closing date, meeting the requirements described above, will be considered for selection, subject to any limitations indicated with respect to size and geographic location of firm, specialized technical expertise or other requirements listed. Following an evaluation of the qualifications and performance data submitted, three or more firms that are considered to be the most highly qualified to provide the type of service required will be scheduled to provide an oral presentation/interview. These firms will then be shortlisted in order of preference based on the demonstrated competence and qualifications necessary for satisfactory performance in accordance with the specific selection criteria listed in the announcement. Shortlisted firms will be scheduled for oral presentations/interviews. Negotiations will be made with the highest ranked firm. Firms are required to submit 2 copies of SF330 and supplemental information indicated for review and consideration on or before 2:00 PM local time on February 3, 2015.