C1DA--618-26-701 - EHRM Infrastructure - Construction Period Services (VA-26-00039072)

The contract award under solicitation number 36C77626C0050 is a sole-source, firm-fixed-price agreement valued at $336,875.15 awarded to Triple C the A-E Group, LLC, a verified Service-Disabled Veteran-Owned Small Business (SDVOSB), for Architectural-Engineering services to support the EHRM Infrastructure Upgrade at the Minneapolis VA Medical Center. The award is justified under 38 U.S.C. § 8127(c) and VAAR 819.7008, which authorize non-competitive procurement to SDVOSBs when only one responsible source exists with the necessary institutional knowledge of the project. The contractor, having previously worked on the original design, was selected to ensure continuity, minimize risk, and avoid costly rework, with no other firms deemed capable of delivering the required services without unacceptable performance delays or defects. The scope includes both Solicitation Support Services—such as pre-bid meetings, RFI responses, and addenda development—and Construction Period Services including site inspections, submittal reviews, punch list management, permit applications, and as-built documentation, over a total performance period of 575 calendar days divided into 120 days for procurement and 485 days for on-site construction oversight. Performance will occur exclusively at the Minneapolis VA Medical Center in Minnesota, with all inspections and acceptance activities conducted on-site by the contractor under the oversight of the Department of Veterans Affairs. The Contracting Officer’s Representative, Nathan Estrem from VISN 23, and the Program Contracting Activity Central team in Independence, Ohio, will administer the contract, while no alternate Contracting Officer’s Technical Representative is identified. The contract does not include detailed line items, pricing breakdowns, or packaging requirements, and invoicing procedures are unspecified, though payment will be processed through the department’s contracting office. Compliance is governed by FAR and VAAR regulations, with quality standards tied to the original design intent and federal construction codes, though no specific industry technical standards like ASTM or ANSI are cited. The acquisition was conducted without competition, relying on the contractor’s unique familiarity with the design, and no option periods, price escalations, or alternate performance scenarios are provided; the award amount reflects a fair and reasonable price compared to the Independent Government Cost Estimate.