C1DA--A/E Design Upgrade Campus Building Management System Project Project Number #581-19-105

Presolicitation Notice Presolicitation Notice Page 7 of 7 Presolicitation Notice *=Required Field Presolicitation Notice Page 1 of 7 This announcement is for the selection of an Architect/Engineer Firm to perform design services, technical specifications, working drawings, cost estimates, as-builts, construction period services, and site visits for the Construction of Project #581-19-105 Upgrade Building Management System at the Hershel Woody Williams VA Medical Center located in Huntington, WV. Only firms with 500 nautical miles (or branches within 500 nautical miles) of the Hershel Woody Williams VAMC will be considered for award of this contract. The construction funding limitation for the above referenced project is $4,236,000.00 Please note this is not a request for proposal. Eligible responses received will be evaluated based on the following criteria and the most highly qualified will be compiled on a shortlist of candidates. The evaluation factors for the SF330 Evaluations are listed below in descending order of importance and will be used to evaluate and select the short-listed firms. Factor 1. Professional Qualifications Necessary to Perform the Services Required: This factor evaluates the experience of persons in the firm, or consultants, who will work on the architectural and engineering disciplines required to accomplish the various design projects. Resumes of personnel, either in-house or through consultants, in the following key disciplines: Electrical Engineering; Architecture; Civil Engineering; Structural Engineering; Environmental Engineering; Mechanical Engineering; Fire Protection Engineering; Cost Estimator and Physical Security. All professional personnel shall be professionally registered in their discipline. Each resume shall include a minimum of three (3) specific completed projects i.e., constructed, that best illustrate team members experience relevant to this contract scope. Specific experience of team members working together as a team on previous relevant projects. Factor 2. Specialized Experience with Healthcare Facility Design in respect with related technical competencies to include Civil, Structural, Environmental, Physical Security, Mechanical and Electrical: This factor evaluates the amount of experience the A-E firm has in designing similar types of work/facilities and evaluating their technical competence. This factor includes an emphasis, where appropriate, on the firm's experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. The evaluator must review the A-E firm's SF 330 Experience Profile Codes and determine the amount of experience the firm claims to have and review the SF 330 personnel resumes in these special areas. Detailed narrative of up to eight (8), but no less than three (3) relevant projects completed within the last seven (7) years that best illustrate overall firm/team experience. Relevant projects are similar size and scope to the project to be performed under this contract. Factor 3. Past Performance: Provided copy of performance evaluations issued for government contracts. Provided facility owner documentation for non-Federal past performance. Provided copies of awards and letters of appreciation/commendation. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. (In accordance with VA Information Letter (IL) 049-03-9, past performance evaluations may also be conducted using information obtained from CPARS and any other sources deemed appropriate by the CO.) Factor 4. Organization Management and Quality Control: This factor evaluates ability of the A-E firm, ability to handle projects with complex requirements and success of Quality Control (QC) program used by the firm Provide examples of demonstrated compliance in cost control through consistent use of the most cost-effective designs to meet project requirements. Provide examples of quality of work with other Government agencies and private sector clients as demonstrated by a history of minimal change orders during both design and construction, and through long term relationships and repeat business with customers. Provide examples demonstrating effective internal quality control procedures ensuring technical accuracy and coordination of disciplines. Demonstrated compliance with performance schedules. Adherence to timelines for deliverables. The ability to meet unusual time constraints. Methods of project management. Factor 5. Miscellaneous Experience: Address experiences from the projects listed in the SF 330 in regard to: (1) CADD and other computer applications; (2) value engineering; (3) life cycle cost analyses; (4) environmental; and (5) Critical Path Management (CPM). Also include any tangible evidence demonstrating superior performance, such as certificates, awards, peer recognitions, etc. This is a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside. The North American Industry Classification System (NAICS) code for this work is 541330. The small business size standard is $22.5 million. Service-Disabled Veteran Owned Small Businesses must be registered and verified in the VetBiz Registry in order to be eligible for contract award. Visit www.vip.vetbiz.gov to complete your company s registration. Additionally, at the time of proposal submission, any potential awardee must also be registered in the System for Award Management (SAM) visit www.sam.gov and VETS 4212 VETS-4212 Reports | U.S. Department of Labor (dol.gov) to receive further consideration. To be considered for this contract, firms shall submit three (3) copies of their Standard Form 330 (Parts I and II) and a CD copy of their Standard Form 330 (Parts I and II) to the Louis A. Johnson VA Medical Center to the contact information listed below. All submissions should be sent no later than 3:00 p.m. local time on July 12, 2022, to the following attention: Contracting Office, Rebecca Besten Louis A. Johnson VA Medical Center Contracting Office (90C) 1 Medical Center Drive, Clarksburg, WV 26301. Submissions may be delivered to the physical address of 513 Rosebud Plaza, Clarksburg, WV 26301. The submission must include at the beginning a cover sheet with the following: UEI Number, Tax ID Number, The E-mail address of the Primary Point of Contact. Special Note: An A/E Firm failing to provide any of the documentation detailed or is not registered in SAM, VetBiz Registry and VETS 4212 will be determined as Non-Responsive and will not be considered. Inquiries regarding this announcement can be sent to Rebecca Besten via e-mail at contact@example.gov. Inquiries should be sent by 3pm local time on July 1, 2022. The following excerpts from the Scope of Work for Project #581-19-105 AE Design Upgrade Building Management System . This is not a Request for Proposal. The inclusion of the excerpts is to provide an overview of the project to assist firms preparing SF330s. The design of this project will address, but not be limited to, the following items: This project will consist of providing a design to upgrade the existing Johnson Controls (JCI) Metasys software to the most current version to include installation of Metasys software on the VA Network, installing necessary cabling, sensors and controllers for the design of a complete control system, meeting Office of Information Technology (OIT) requirements and to design a migration of the existing water monitoring systems onto VA OIT Network. This project will also include commissioning of all systems and the expansion of the VA s Hero WIFI Network for multiple buildings on the Huntington VA Medical Center s campus. All designs shall incorporate all architectural and engineering disciplines necessary to provide for a complete and functional design. Designs shall be in accordance with all applicable requirements of NFPA, EPA, ANSI, OSHA, National Plumbing Code, National Electric Code, ASHRAE, National Safety Code, VA Specifications, VA Construction Standards, VA Design Handbooks, etc. and all applicable local, state, and Federal regulations and standards. The VA will provide the A/E with copies of site and system drawings per their request; however, the accuracy of these drawings shall be field verified by the A/E and all consulting firms as part of investigative services. It is the A/E s responsibility to determine existing conditions and to base the design on this information. The accuracy of the drawings is not guaranteed and shall be used only for general information. Actual conditions must be field verified by the A/E and all consulting firms. All VA standards, specifications, Space Planning Criteria, Equipment & Design Guides List and design submission guidelines can be obtained by accessing the World Wide Web at the following address: http://www.cfm.va.gov/TIL/.