C1DA--Project 534-22-102 | AE | Correct Sterile Room Deficiencies Request for SF330's

Page 12 of 12 SPECIAL NOTICE REQUEST FOR QUALIFICATIONS (SF-330) PN 534-22-102: Correct Sterile/Clean Supply Storage Rooms & Procedure Rooms Deficiencies Ralph H. Johnson VAMC located in Charleston, SC General Information Set Aside: Service-Disabled Veteran Owned Small Business Product Service Code: C1DA - ARCHITECT/ENGINEER SERVICES -CONSTRUCTION HOSPITALS & INFIRMARIES NAICS Code: 541330 - Engineering Services; Size Standard $22.5 Million Award Item : AE Design INTRODUCTION: The Department of Veterans Affairs Medical Center (VAMC); NCO 7 Contracting Office in Charleston, SC is requesting qualification statements from Architectural and Engineering Firms for a complete design package for construction to Provide Professional Architect/Engineer (A/E) and healthcare planning services necessary to design corrections to various deficiencies associated with sterile/clean supply rooms and procedure rooms within the Ralph H. Johnson VA Health Care System. CONTRACT INFORMATION: NCO 7 intends to Award a firm fixed price contract with option years for Construction Period Services as a result of this call for qualifications. The selected A/E firm shall provide services in accordance with FAR 2.101 definition of "Architect-Engineer services" as defined in 40 U.S.C. 1102 and FAR Part 36.6 to provide professional A/E services for a complete design package for construction to correct various deficiencies associated with sterile/clean supply rooms and procedure rooms, Project Number 534-22-102 at the Ralph H. Johnson VA Medical Center, Charleston, SC. This acquisition is a Total Service Disabled Veteran Owned Small Business (SDVOSB) Set-Aside in accordance with VAAR 852.219-10 with NAICS Code 541330. Any subsequent award will require the firm to be registered in System for Award Management (SAM www.sam.gov) and the VETBIZ Vendor Information Pages (VIP http://www.vetbiz.va.gov). VETBIZ will be used to determine SDVOSB Status therefore firms need to be registered with the applicable NAICS Code as 541330 at the time SF330 s are submitted. The total contract duration will be 325 calendar days from notice of award. The estimated magnitude of construction costs for this project ranges between $5,000,000.00 and $10,000,000.00. Prospective firms are reminded that in accordance with FAR 52.219-14 and VAAR 852.219-10, Limitations on Subcontracting, at least 50 percent of the cost of personnel for contract performance shall be spent for employees of the concern. SF330 packages shall address how each firm anticipates meeting these criteria. This requirement is in accordance with the Selection of Architects and Engineers as implemented in Subpart 36.6 of the Federal Acquisition Regulation and Subpart 836.6 of the VA Acquisition Regulation. All submissions will be evaluated in accordance with the evaluation criteria. Three of the most highly rated firms after initial source selection will be chosen for negotiations of a contract award. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Respondents are put on notice that firm(s) selected by the Selection Authority will be required to submit a Fixed Price Rate Proposal to include labor, overhead, profit, and other costs for this project for negotiation by the Contracting Officer prior to contract award. The negotiated agreement will be incorporated into the resulting contract. All offerors are advised that in accordance with VAAR 836.606-73, the total cost of the contract for A-E services must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR Clause 52.236-22 (c) - Design Within Funding Limitation, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated A-E firm selected to complete the design. In accordance with FAR 36.209 Construction Contracts with A-E Firms and 36.606 (c), all interested contractors are hereby put on notice that no construction contract may be awarded to the firm that ultimately designs this requirement. THIS IS NOT A REQUEST FOR PROPOSAL: This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued, and no solicitation package or bidder/plan holder list will be issued. PROJECT INFORMATION: 1. Provide Professional Architect/Engineer (A/E) and healthcare planning services necessary to design corrections to various deficiencies associated with sterile/clean supply rooms and procedure rooms at the Ralph H. Johnson VA Health Care System. Services shall include, but are not limited to: 2. Part I.A Surveys, Testing, Site Analysis Study Perform all work necessary to accomplish the preparation of existing conditions plans which, at minimum, includes site investigation for: structural, architectural, interior design, equipment/furnishings, mechanical, plumbing, fire detection/protection, electrical, electronics/security, telecommunications, healthcare technology systems and devices, and environmental hazards, such as suspect lead-containing materials, suspect ACM, other hazardous materials. Perform a pre-TAB of the existing HVAC systems that are impacted as part of the mechanical site investigation to determine existing conditions. Complete electrical power investigations to determine existing loads in the limits of work. The A/E shall arrange visits to the project site with appropriate disciplines as the A/E deems necessary to complete all work for appropriate documentation of existing conditions. 3. Part I.B Preparation of Contract Drawings and Specifications Schematic, Design Development, and Construction Documents: Preparation and submission of design concept documents, interim design document submittals, and the Final Construction Documents at the completion of the design development process in accordance with the Design Package Submission Schedule. Submittal packages shall contain a complete set of documents as specified in the Design Requirements and Submissions subsection of this scope of work. The A/E shall develop a design necessary to meet the requirements in the Project Scope section of this scope of work. The design shall include engineering and architectural services rendered necessary by the VA. 4. Part II - Construction Period Services: Review and provide recommendations on all submittals, shop drawings, product data, samples, request for information (RFI s), modifications, etc. in accordance with Construction Period Services section of this scope of work. A/E furnished services shall include third party asbestos monitoring, commissioning, and providing record drawings based on finalized contractor red-line as-builts. 5. Part III - Site Visits: A/E shall coordinate site visits with the COR in accordance with Site Visits section in this statement of work. During construction, allow for thirty (30) site visits in coordination with the COR or when requested by the COR. The A/E shall furnish documented field reports denoting the purpose and results of the site visit. EVALUATION SELECTION CRITERIA: Each respondent s SF 330 submittal package will be evaluated in accordance with FAR 36.6 procedures. The selection criteria, listed in descending order of importance, is as follows: Specialized experience and technical competence in the type of work required. Past Performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules Professional qualifications necessary for satisfactory performance of required services Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services Capacity to accomplish the work in the required time. Location in the general geographical area of Charleston, SC, and knowledge of the locality of the Ralph H. Johnson VA facility: The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. SELECTION CRITERIA DESCRIPTIONS: The selection criteria descriptions (1 through 7) are provided below. Specialized experience and technical competency in the type of work required. Submission requirements: SF 330 information shall be provided per the latest format from the GSA Library located at https://www.gsa.gov/forms-library/architect-engineer-qualifications. Complete using blocks F. and H. of the SF330 form. Complete block F. for each relevant project. Complete block H. summary sheet for the Offeror and each key consultant; each summary sheet shall be not more than one (1) page in length, and no more than ten (10) pages total. Submit no more than five (5) projects similar to work in the solicitation from the date the solicitation closes to five (5) years prior; At minimum, three (3) projects must have construction completed or construction substantially (50%+) complete; Projects/data submitted shall be projects with total construction costs of $5,500,000 and greater; Projects may include Federal, State, or local Government, as well as private industry projects. Offerors are responsible for providing project description and applicable information in sufficient detail to permit evaluation of project relevancy versus these minimum requirements. Basis of Evaluation: Specialized experience pertains to the types, size, volume, budget, and complexity of work previously or currently being performed by the Offeror that is comparable to the work covered by this solicitation. Specialized experience may also include unique conditions, considerations, or circumstances encountered that are relevant to this solicitation. Specialized experience does not include overseas offices for projects outside the United States, its territories, or possessions; nor does it include subsidiaries that are not normally subject to management decisions, accounting, and policies, or a holding or parent company or an incorporated subsidiary that operates under a firm name different from the parent company. Technical competence includes construction and design projects similar in project scope, size, construction features, dollar value, and complexity of that listed in the solicitation. Technical competence also includes experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Similar complexity is considered projects of an operational, construction, or design likeness to the work covered in this solicitation. Specific emphasis of experience and technical competence shall be geared towards sterile storage, structural, architectural, interior design, equipment/furnishings, mechanical, plumbing, fire detection/protection, electrical, electronics/security, telecommunications, healthcare technology systems and devices, and environmental hazards, such as suspect lead-containing materials, suspect ACM, other hazardous materials. Offerors unable to demonstrate proven specialized experience and technical competence may be considered non-responsive or scored negatively. Failure to provide requested data may negatively impact an Offeror's rating. Past Performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Submission requirements: Complete using block H. of the SF 330 describing the Offeror s past performance. The summary sheet shall be not more than two (2) pages in length. Provide a Past Performance Questionnaire (PPQ) (Attachment 1) for each submitted project under Specialized Experience criteria, above. PPQs must be incorporated into the submission; PPQs will not count towards page limitations. Data from other projects not included under Specialized Experience criteria are acceptable (such as cost control or schedule delays) in tables or charts. Past Performance Questionnaire Submittals: Past Performance Questionnaires (Attachment 1 to this Notice): Respondents shall complete the Cover Letter and Section A. (AE Firm Information) of the Performance Questionnaire (Attachment 1) and provide it to NCO 7 representative as part of the SF 330 submittal package. Respondents shall submit the Past Performance Questionnaire Sections B through D and the Cover Letter to the Contracting Officer (or customer contact equivalent) and Project Manager (or customer contact equivalent) identified in its SF 330 Section F, Example Projects Which Best Illustrate Proposed Team s Qualifications for this Contract . Sections B through D of the questionnaire shall be completed ONLY by the contract customer. The contract customer shall complete sections B through D of the Past Performance Questionnaire and shall submit it directly to NCO 7 electronically by the SF 330 submittal package due date identified in the Notice. Past Performance Questionnaire sections B through D will not be accepted from Respondents. Questionnaire sections B through D must come directly from the Respondent s contract customer. The Respondent bears the burden of providing relevant and timely references with accurate and current telephone numbers and addresses. The Respondent is responsible for ensuring that the questionnaires issued by them are completed by the contract customer and submitted directly by the contract customer to NCO 7 at the address listed in this Notice, no later than the SF 330 submittal package due date designated in this Notice. Respondents are notified that NCO 7 may use any additional sources of information (such as, but not limited to the Architect-Engineer Contract Administration Support System (ACASS) or the Army Corp of Engineers central database of past performance) available to it regarding the Respondent s relevant experience and past performance and consider the information thus obtained as part of this evaluation. Basis of Evaluation: Past performance is a measure of the degree to which an Offeror satisfied its customers needs and requirements and compliance with applicable codes, standards, laws, and regulations. The evaluation of past performance will include but is not limited to: The customer s assessment of the Offeror's commitment to customer satisfaction; Timely delivery of quality work; The Offeror's record of conforming to contract requirements and applicable codes, standards, laws and regulations; Successful implementation of a quality control plan and quality control procedures; Addressing design errors/omissions timely; Providing Construction Period Services satisfactorily to customers; Adherence to approved schedules; and, History of timely and professional communication and cooperative behavior. Include information on problems (errors/omissions) found, how the problems were corrected, and the impacts to the successful completion of the project (time delays, cost impacts, design modifications, etc.). Provide information supporting favorable cost control, quality of design submissions, and schedule compliance. Offeror risks receiving a lower rating if fewer than three (3) PPQs are provided. Include a discussion on the Offeror s record of significant claims for improper or incomplete design services. Higher ratings may be given for work performed on VA Medical Center campuses. Failure to provide requested data or to provide an accessible point of contact (POC) may negatively impact an Offeror's rating. Failure to demonstrate proven competence to perform projects like the requirements of the solicitation may be considered ineligible for award. Professional qualifications necessary for satisfactory performance of required services Submission Requirements: Complete using block E. of the SF 330. Submit personal resumes and relevant information for key and responsible personnel. Block E. shall be not more than one (1) page in length per individual, and not more than fifteen (15) total pages. Basis of Evaluation: Evaluation of professional qualifications will include but is not limited to the subjective assessment of the Offeror's individual resumes. The Offeror shall have a professional engineer, currently registered in any state or territory of the United States, knowledgeable in their registered design discipline, to be the lead designer responsible for reviewing and approving design submissions. The Offeror shall have a professional engineer, qualified and knowledgeable of state and local regulations, be the lead designer responsible for reviewing and approving design submissions and facilitating permit documentation (depending on the nature of the design i.e. environmental, stormwater, etc.). Key personnel to provide qualifications to meet this criterion include Principal(s), Project Manager(s), key consultants, individuals responsible for implementation of the Design QA/QC Plan, and other individuals that are responsible or accountable for design submissions. The Offeror shall describe and/or depict which projects and how well key personnel of the design team have worked together. Higher ratings for this criterion may be given when the Offeror's specific personnel demonstrate relevant credentials, such as professional engineer/architect registration, involvement and degree of involvement in professional organizations, research/publications, code/standard body involvement, etc. Offerors unable to demonstrate professional qualifications necessary to perform designs may be considered non-responsive . Failure to provide sufficient data supporting professional qualifications may negatively impact an Offeror's rating. Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services Submission Requirements: Complete using block H. of the SF 330. Provide a narrative that describes the Offeror s performance completing Construction Period Services (CPS) for construction for each submitted project under Specialized Experience criteria, above. Narrative shall be not more than two (2) pages in length. Basis of Evaluation: Includes professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract modifications to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services. Evaluation of the Offeror s knowledge, skills, and abilities to complete necessary CPS to support successful project completion. Provide a narrative describing the below services, but not limited to: Professional field inspections, both scheduled and emergent; Maintaining a comprehensive submittal log inclusive of material data, shop drawings, certifications, etc.; Review of construction submittals for design conformance, variance, and applicable code/standard compliance; Providing timely and complete responses to requests for information; Providing supporting documentation (statements of work, cost estimates, technical reports, etc.) for construction modifications; Providing record drawing documentation; Process for correcting design errors/omissions identified during construction; and, Other requirements defined under CPS in the Statement of Work. Capacity to Accomplish the work in the required time. Submission Requirements: Complete using block H. of the SF 330. Provide a narrative that describes the Offeror s work capacity. Narrative shall be not more than one (1) page in length. Basis of Evaluation: Identify the Offeror s past, present and projected future workload, including VA contracts over the previous 12 months. Describe the Offeror s capacity to incorporate this solicitation s work while meeting prescribed dates for current workload. Each key team member to include % of available capacity to take on new projects. Evaluation of this factor will be an assessment of the Offeror s ability to complete design documents within the period of performance and meet solicitation requirements. Data is acceptable in tables or charts. Higher ratings may be given for this criterion when information provided exceeds the minimum requirements. Location in the general geographical area of Charleston, SC, and knowledge of the locality of the Ralph H. Johnson VA facility: Submission Requirements: Complete using block H. of the SF 330. Provide a narrative that describes the Offeror s experience in the Charleston, SC geographical area. Narrative shall be not more than one (1) page in length. Basis of Evaluation: Offerors will be subjectively evaluated based on their knowledge (and the knowledge of subcontractors) of unique conditions or variables, such as familiarity of applicable codes, regulations, construction market & labor conditions, geotechnical, seismic, weather, environmental, or other unique considerations found in the Charleston, SC geographical area. If prior experience in Charleston, SC is minimal, describe how the design team plans to obtain specific knowledge of local conditions or project features required for a compliant design. Data from other projects are acceptable to highlight knowledge of the Charleston, SC geographical area. Offerors that submit relevant projects outside of the Charleston, SC geographical area may be given a lower rating than projects within the Charleston, SC geographical area. The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors: Submission Requirements: Complete using block H. of the SF 330. Provide a narrative that discusses the Offeror s approach. Narrative shall be not more than one (1) page in length. Offeror s shall complete and submit the following statement in block H. : I [signatory authority], of [Offeror Company or Joint Venture] certify that the team proposed to perform under this requirement demonstrates the capability of 50% SDVOSB performance in compliance of 48 CFR 852.219-10 . Basis of Evaluation: Offerors shall be evaluated based on their utilization plans for service-disabled Veteran-owned small businesses (SDVOSBs), Veteran-owned small businesses (VOSBs), or other types of small businesses. Offerors shall submit qualifications for proposed consultants per other criteria in this solicitation. QUESTIONS AND COMMENTS: Questions and comments regarding this notice must be submitted by email only to the Contracting Officer David Parente at contact@example.gov Oral questions will not be answered. The deadline for questions is June 7, 2022 at 5:00 PM Eastern Standard Time. SF 330 SUBMITTAL PACKAGE PAGE INSTRUCTIONS: SF 330 submittal packages, including Past Performance Questionnaires, shall be submitted no later than 5:00 PM EST on June 14, 2022. Interested firms should email their submissions to: contact@example.gov. Please ensure 36C24722R0079 - Project 534-22-102 AE Correct Sterile Room Deficiencies is referenced on the Subject Line of ALL Correspondence. Respondents are responsible for ensuring SF 330 submittal packages, any revisions, and modifications are submitted by this time. 2. ONLY EMAIL RESPONSES WILL BE ACCEPTED: Personal visits for the purpose of discussing this announcement will not be entertained or scheduled. Selection shall be in order of preference from the firms considered Most Highly Qualified. Questions may be directed only by e-mail to contact@example.gov. Submission of information incorporated by reference is not allowed. Prospective firms shall address all selection criteria factors within their submitted SF 330 package. Submissions are limited to 85 pages. Title pages and tables of contents, if applicable, are excluded from the page count limitation. Pages submitted in excess of the limitations specified in this Notice will not be evaluated by NCO 7. A page is defined as one side of a sheet, 81/2" x 11", with at least one inch margins on all sides, using not smaller than 12 point type. Foldout sizes count as an equivalent number of 81/2" x 11" pages. The metric standard format most closely approximating the described standard 8-1/2" x 11" size may also be used. This does not apply to the SF330 form. Telephone or Fax inquiries will not be accepted. SF 330 PACKAGE CONTENTS: The SF 330 submittal packages shall consist of a completed SF 330 parts I and II, specific information addressing each of the Seven selection criteria described in this Notice; the additional information required by this Notice and Attachment 1 - Past Performance Questionnaire (Section A). Respondents are required to meet all requirements in addition to those identified as selection criteria SF 330 submittal packages not consistent with the requirements and selection criteria of this Notice may be determined unacceptable and removed from consideration. SF 330 PACKAGE PREPARATION: Qualified A/E firms are required to submit electronic copy via email to contact@example.gov. SF 330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF. Electronic copy shall be in searchable PDF format of the SF 330 parts I and II, questionnaire Section A and additional information requested by this Notice. A cover sheet should be included, clearly marked with the Respondent's name, complete address with 9 digit zip code, phone number, e-mail address, Unique Entity ID (Sam.gov), DUNs number, date of response, title and Notice identification. Information not provided elsewhere in the SF 330 submittal package shall not be incorporated by reference. A table of contents shall be provided for ready reference to sections and figures. SF 330 submittal packages shall be consistent with the following structure and formatted accordingly: SF 330 PART I CONTRACT SPECIFIC QUALIFICATIONS Sections A through D Section E Section F Section G Section H Section I Questionnaire section A only Other additional information and attachments SF 330 PART II GENERAL QUALIFICATIONS (Note: Respondents shall clearly label additional information and attachments). FAR and VAAR: The FAR and VAAR citations referenced in this Special Notice can be accessed via the following internet links: https://www.acquisition.gov/far/index.html ATTACHMENTS TO THE SPECIAL NOTICE: Attachment 1 Past Performance Questionnaire and Cover Letter END OF SPECIAL NOTICE