C1DZ--650-24-114 Reconfigure Re-purpose Building 9 Linen Space

Special Notice Page 9 of 9 Special Notice *= Required Field Special Notice Page 1 of 9 SUBJECT* 650-24-114 Reconfigure Re-purpose Building 9 Linen Space GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 04330 SOLICITATION NUMBER* 36C24124R0082 RESPONSE DATE/TIME/ZONE 06-20-2024 3PM EASTERN TIME, NEW YORK, USA ARCHIVE 99 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N PRODUCT SERVICE CODE* C1DZ NAICS CODE* 541330 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs VAMC Providence Contracting Officer (90C) 830 Chalkstone Avenue Providence, RI 02908 POINT OF CONTACT* Contract Specialist Kim Gomez kimberly.gomez@va.gov 360-696-4061 X39557 ADDITIONAL INFORMATION AGENCY S URL URL DESCRIPTION AGENCY CONTACT S EMAIL ADDRESS EMAIL DESCRIPTION kimberly.gomez@va.gov DESCRIPTION Page 1 of SPECIAL NOTICE FOR QUALIFICATIONS (SF-330) NAICS Code: 541330 Engineering Services size standard $25.5 A. INTRODUCTION: The VA Medical Center Providence, RI has a requirement for a Firm Fixed Price contract to provide professional Architect/Engineer (A/E) Design Services to develop complete drawings, specifications, cost estimates and construction period administration associated with Project Number: 650-24-114, Title: Reconfigure Re-purpose Building 9 Linen Space. B. CONTRACT INFORMATION: This acquisition is Full and Open Competition Firms need to be registered in SAM at the time SF330 s are submitted. SF330 packages shall address how each firm anticipates meeting these criteria. This requirement is in accordance with the Selection of Architects and Engineers as implemented in Subpart 36.6 of the Federal Acquisition Regulation and Subpart 836.6 of the VA Acquisition Regulation. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of the three most highly rated after initial source selection will be chosen for negotiations of a contract award. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Respondents are put on notice that firm(s) selected by the Selection Authority will be required to submit a Fixed Price Rate Proposal to include labor, overhead, profit, and other costs for this project for negotiation by the Contracting Officer prior to contract award. The negotiated agreement will be incorporated into the resulting contract. C. THIS IS NOT A REQUEST FOR PROPOSAL: This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued, and no solicitation package or bidder/plan holder list will be issued. D. PROJECT INFORMATION: Provide Architect/Engineer services to develop complete drawings, specifications, cost estimates and construction period administration associated with PROJECT 650-24-114, Reconfigure Re-purpose Building 9 Linen Space, Providence, RI 02908. E. EVALUATION SELECTION CRITERIA: Each respondent s SF 330 submittal package will be evaluated in accordance with FAR 36.6 procedures. The selection criteria, in descending order of importance will be as follows: Professional Qualifications Specialized Experience/Technical Competence Teamwork Capacity Past Performance Location F. SELECTION CRITERIA DESCRIPTIONS: The selection criteria descriptions (1 through 6) are provided below. 1. PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY PERFORMANCE OF REQUIRED SERVICES The evaluation shall consider the specific experience (minimum of five (5) years) and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm as full-time employees) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications. Team members must demonstrate knowledge in siting, planning, and design of VA animal care facilities for laboratory animals including specific experience with HVAC requirements/design. Additionally, experience with renovation in active facilities in which phasing is expected for execution. Provide brief resumes of proposed team members. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in the discipline. Each resume shall include a minimum of three (3) specific completed projects that best illustrate the individual team members experience relevant to this contract scope. All proposed team members and supervisors shall have the minimum education, training, and experience as is normally expected of a company actively providing the required services and shall have demonstrated experience to perform a project such as this within the VA. Team members (Key positions and disciplines required) for this project include but are not limited to: Project Manager Architecture Structural engineering Mechanical engineering Electrical engineering Plumbing engineering Fire Protection engineering Environmental engineering (Hazardous materials mitigation /abatement (if required) Cost Estimator NOTE: Key Personnel who the Firm proposes for this Project must be the same team members who will work under the resultant Contract. Any substitution of Key Personnel must receive prior approval from the VA NCO 1 Contracting Officer. 2. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE Specialized experience and technical competence with: Design of VA animal care facilities for laboratory animals Design of HVAC systems for VA animal care facilities. Experience with renovation in active facilities in which phasing is expected for execution. This factor evaluates the amount of experience the AE firm has in designing similar types of designs and evaluating their technical competence. Provide a detailed narrative of at least 3 relevant projects (5 maximum) completed within the last 5 years, which best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the teams experience with projects of similar size and scope to those to be performed under this contract. Emphasize any specialized experienced the firm has with these type of designs (preferably at the VA or in a similar environment.) 3. TEAMWORK Documentation supplied should include specific experience and qualifications of personnel proposed for assignment to the project(s) and their record of working together as a team. 4. CAPACITY This factor evaluates ability of the AE firm, given their current projected workload and the availability of their key personnel, to accomplish the design project in the required time. The general workload and staffing capacity of the design office will be evaluated. Provide the available capacity of key personnel/disciplines by providing current project workload, inclusive of all projects and any impact that they may have on taking on a new project of this scope. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates; and if that workload would adversely impact a new project of this scope, then demonstrate how the firm intends to increase its workload capacity to complete this project. Please ensure the capacity applies toward the team/personnel provided in the SF 330. 5. PAST PERFORMANCE Past performance is described as contracts and projects with Government agencies and private industry for recent and relevant contracts and projects; in terms of cost control, quality of work, and compliance with performance schedules. Recency is defined as performance occurring within five (5) years of the date of this Notice, except that ongoing Contracts/Projects must have begun no less than one (1) year prior to the issuance of this Notice. Relevancy is defined as past performance of work on Contracts/Projects that are similar in size, scope, and complexity to the type of Contracts/Project anticipated under the attached Scope of Work. Contractor Performance Assessment Reporting System (CPARS) data, or PPQs (if no CPARS data is available) must be submitted with Firm s SF 330 package. CPARS data and PPQs do not count toward the page limitation. Government Past Performance Information Systems may be accessed. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. If there is no CPARS data available, Past Performance Questionnaires (PPQs) will be accepted. Please utilize the attached PPQ document The following information must be included for each Past Performance submittal that Firm submits with their SF 330 package: Contract/task order number Project title Prime firm Start and completion date Construction dollar amount Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS. The Government also reserves the right to evaluate Past Performance on previously awarded Federal Task Orders and any other information available. Additionally, the Government may review the Firm s previous ability to meet the 50% SDVOSB performance requirement on other Contracts and Task Orders. NOTE: It is recommended that each of your Firm s Past Performance references are aware that they will be contacted by the VA NCO 1 Contracting Office. Respondents with no previous past performance shall so state when addressing the selection criteria. Documentation supplied should detail firms ability to work with government entities and design standards or similar relevant experience with other entities. 6. GEOGRAPHICAL LOCATION a. Provide Name and Address of your Firm s branch or satellite office that is nearest to the geographic area of the VA Providence Healthcare System (VAPHS), this is where services will be performed. b. Provide Firm s familiarity with traveling to the VAPHS, Providence, RI, and surrounding areas of the New England Region; or how Firm plans to become familiar with the area where services will be performed (because climate and roadway conditions in the New England region can adversely impact a Firms ability to respond quickly to unforeseen conditions). G. QUESTIONS AND COMMENTS: a. Questions and comments regarding this notice must be submitted by email only to the Contract Specialist Kim Gomez at Kimberly.gomez@va.gov. b. Oral questions will not be answered. c. The deadline for questions is June 12, 2024, by 3:00pm EST. H. SF 330 SUBMITTAL PACKAGE PAGE INSTRUCTIONS: a. SF 330 submittal packages, including Past Performance Questionnaires, shall be submitted no later than June 20, 2024 by 3:00pm EST Respondents are responsible for ensuring SF 330 submittal packages, any revisions, and modifications are submitted by this time. b. Qualified A/E firms are required to submit ONE (1) electronic copy via email to Kimberly.gomez@va.gov. If file size exceeds 7MB then firms are required to send multiple emails with a sequence stating email 1 of __. SF 330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF c. Submission of information incorporated by reference is not allowed. d. Prospective firms shall address all selection criteria factors within their submitted SF 330 package. e. Submissions are limited to 85 pages. i. Absolutely no photographs shall be submitted. ii. Title pages and tables of contents, if applicable, are excluded from the page count limitation. iii. Pages submitted in excess of the limitations specified in this Notice will not be evaluated by NCO 1. f. Telephone or Fax inquiries will not be accepted. I. SF 330 PACKAGE CONTENTS: a. The SF 330 submittal packages shall consist of a completed SF 330 parts I and II, specific information addressing each of the EIGHT selection criteria described in this Notice: the additional information required by this Notice and past performance questionnaire section A. b. Respondents are required to meet all requirements in addition to those identified as selection criteria c. SF 330 submittal packages not consistent with the requirements and selection criteria of this Notice may be determined unacceptable and removed from consideration. d. Any SF 330 submittal package, modification, or revision, that is received at the designated NCO 1office after the exact time specified for receipt is late and will not be considered unless it is received before award is made, the contracting officer determines that accepting the late submittal would not unduly delay the acquisition; and There is acceptable evidence to establish that it was received at NCO 1 installation designated for receipt of submittal packages and was under NCO 1 s control prior to the time set for receipt of submittal packages; or it was the only submittal package received. J. SF 330 PACKAGE PREPARATION: a. Qualified A/E firms are required to submit ONE (1) electronic copy via email to Kimberly.gomez@va.gov. SF 330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF. b. The electronic copy shall be in searchable PDF format of the SF 330 parts I and II, questionnaire Section A and additional information requested by this Notice. c. A cover sheet should be included, clearly marked with the Respondent's name, complete address with 9-digit zip code, phone number, e-mail address, DUNs number, date of response, title and Notice identification. d. Information not provided elsewhere in the SF 330 submittal package shall not be incorporated by reference. e. A table of contents shall be provided for ready reference to sections and figures. f. SF 330 submittal packages shall be consistent with the following structure and formatted accordingly: SF 330 PART I CONTRACT SPECIFIC QUALIFICATIONS 1. Sections A through D 2. Section E 3. Section F 4. Section G 5. Section H 6. Section I 7. Questionnaire section A only 8. Other additional information and attachments SF 330 PART II GENERAL QUALIFICATIONS (Note: Respondents shall clearly label additional information and attachments). K. FAR and VAAR: The FAR and VAAR citations referenced in this Special Notice can be accessed via the following internet links: https://www.acquisition.gov/far/index.html L. ATTACHMENTS TO THE SPECIAL NOTICE: Attachment 1 Past Performance Questionnaire and Cover Letter Project Statement of Work END OF SPECIAL NOTICE See attached document: SOW 650_24_114_. See attached document: 36C24124R0082 SF330 PPQ.