Cables and components

SLAC National Accelerator Laboratory is operated by Stanford University for the Department of Energy. As a management and operating contractor, subcontracts awarded by the Laboratory are not Federal procurements, and are not directly subject to the Federal Acquisition Regulations in 48 CFR. Nonetheless, certain Federal laws, Executive Orders, and regulations may affect our DOE approved purchasing system, as required by statute, regulation, or contract terms and conditions. Good afternoon, Can you help me post on SAM? I will send you the CRB for RFP for SmarAct V:\BSD\SCM\Simplified Acquisition Program\Ed Mezzetta\PENDING REQUISITION\335144_SmarAct $38,160.01 (Need to Post on SAM) Laser Control System for Beam Stability Description SLAC National Accelerator Laboratory is operated by Stanford University for the Department of Energy. As a management and operating contractor, subcontracts awarded by the Laboratory are not Federal procurements, and are not directly subject to the Federal Acquisition Regulations in 48 CFR. Nonetheless, certain Federal laws, Executive Orders, and regulations may affect our DOE approved purchasing system, as required by statute, regulation, or contract terms and conditions. Hello, This is a formal request for quotation from Procurement. Required item(s) listed below: Qty 6 - Mount for optical components with max. 2 inch (50.8 mm) diameter, integrated drives for tip-tilt adjustment and +/- 1 - of travel, variable endstops Qty 12 - Adapter cable withDSUB-15f connector and DSUB-15m connector; with 100cmcable (6x2AWG26, common shielding, PVC sheathing) Qty 6 - Adapter cable with DSUB-26HDf connector and two DSUB-15m connectors; with each 15cm cable (7xAWG32, PTFE stranded wires, common shielding, PTFE sheathing) Qty 1 - Standard cable lengths: Positioner connector DSUB26 onto 2x DSUB15 Positioner - splitterbox: 120 cm Additional extension cables: from positioner - splitterbox 300 cm Splitterbox - controller 5m Qty 4 - Adapter for connecting three separate open-loop Stick-Slip positioners with DSUB15 to the MCS controller, with 500 cm cable length Qty 1 - 19" - rack housing for up to six MCS2 Rack modules (MCS2-MOD-:XXXX, with one interface module in slot 1 ), incl. power supply module, power cord and user manual Qty 1 - MCS2 control system (Rack module, 3 height units) for up to three Stick-Slip positioners or grippers, Ethernet interface, including accessories for MCS2 controller: -user manual -CD with documentation and drivers (Windows DLL, LabView Vi's, Linux libraries) Qty 3 - MCS2 control system (Rack module, 3 height units) for up to three positioners or grippers Source selection will be based on Lowest Priced and Technically Acceptable Method (LPTA). Technical evaluation criteria are as follows: Qty 6 - Mount for optical components with max. 2 inch (50.8 mm) diameter, integrated drives for tip-tilt adjustment and +/- 1 - of travel, variable endstops Qty 12 - Adapter cable withDSUB-15f connector and DSUB-15m connector; with 100cmcable (6x2AWG26, common shielding, PVC sheathing) Qty 6 - Adapter cable with DSUB-26HDf connector and two DSUB-15m connectors; with each 15cm cable (7xAWG32, PTFE stranded wires, common shielding, PTFE sheathing) Qty 1 - Standard cable lengths: Positioner connector DSUB26 onto 2x DSUB15 Positioner - splitterbox: 120 cm Additional extension cables: from positioner - splitterbox 300 cm Splitterbox - controller 5m Qty 4 - Adapter for connecting three separate open-loop Stick-Slip positioners with DSUB15 to the MCS controller, with 500 cm cable length Qty 1 - 19" - rack housing for up to six MCS2 Rack modules (MCS2-MOD-:XXXX, with one interface module in slot 1 ), incl. power supply module, power cord and user manual Qty 1 - MCS2 control system (Rack module, 3 height units) for up to three Stick-Slip positioners or grippers, Ethernet interface, including accessories for MCS2 controller: -user manual -CD with documentation and drivers (Windows DLL, LabView Vi's, Linux libraries) Qty 3 - MCS2 control system (Rack module, 3 height units) for up to three positioners or grippers Please provide a price and lead time quotation by (COB February 2nd, 2023). Send Quote to contact@example.gov The bid closing date for this requirement is February 2nd, 2023. Is there any room for additional discount such as for Academic, ICPT, GSA, or Government Institutions? Buy American Act Certification (BAA) applies to awards that are over $10,000. Representations & Certifications Rider is required. Once completed the Reps and Certs is valid for one year until renewal. If you have already completed one within the year, please disregard. Otherwise, please complete and return. NOTE: The following documents are attached in this solicitation. 1. Buy American Act Certificate 2. Reps and Certs-Rider 3. Terms & Conditions for Fixed Price Commercial Supplies and Services, November 202 All subcontractors are required to register in the System for Award Management (www.sam.gov). If possible, please provide a link to your webpage for published price list to substantiate for the prices quoted. The resulting purchase order will be issued on a fixed price basis. SLAC National Accelerator Laboratory Terms and Conditions for Fixed Price Commercial Supplies and Services (Rev. November 2022) will be made a part of the resulting order. Payment Terms will be NET-30 Freight terms will be FOB Destination Prepaid and Add You are requested to mark and identify proprietary/confidential information provided in response to the solicitation. Contact me directly with any questions. Kind regards, Ed Mezzetta Procurement Commodities Team SLAC National Accelerator Laboratory 2575 Sand Hill Road Menlo Park, CA 94025 Email: contact@example.gov From: Tsai, Hai-En Sent: Thursday, January 19, 2023 3:29 PM To: Mezzetta, Ed Subject: Re: BAA-SmarAct -Req#335144 Hi Ed, Let's proceed by placing SAM for 14 days. Please let me know if you need my help. Hai-En From: Mezzetta, Ed Date: Thursday, January 19, 2023 at 10:19 AM To: Tsai, Hai-En Subject: RE: BAA-SmarAct -Req#335144 Good afternoon, The main problem with SmarAct is that it is not made in the US, and it has no competition, so I can't solicit other companies. By placing this on SAM for 14 days it provides evidence that we tried. Over $25,000, there needs to be competition. Let me know if you are ok to proceed this way? Best Regards, Ed Mezzetta Procurement Commodities Team SLAC National Accelerator Laboratory 2575 Sand Hill Road Menlo Park, CA 94025 From: Tsai, Hai-En Sent: Wednesday, January 18, 2023 5:53 PM To: Mezzetta, Ed Subject: Re: BAA-SmarAct -Req#335144 Hi Ed, Thank you for your reply. My answers for BAA are in red as follow: 1. Is this requirement for a replacement or spare? A replacement and, an extension of an existing system. 2. Is this a commercial product with software or information technology? A commercial product. We use SLAC developed software to control it. 3. Will product be connected to a computer, network storage, or other existing systems? It will be connected to the network server. 4. Will product be used to collect, extract, and/or exchange data? No, it is to control the motion. 5. Is this a Commercial Off the Shelf (COTS) item that is assembled in the US? Yes. I have never done FBO. I know that many different teams in LCLS are using the same SmarAct control system. It's just to be consistent and avoid causing new issues. Can I just reference their procurement? Best. Hai-En From: Mezzetta, Ed Date: Wednesday, January 18, 2023 at 1:53 PM To: Tsai, Hai-En Subject: BAA-SmarAct -Req#335144 Good afternoon, Buy American Act (BAA) will need to be satisfied for Requisition # 335144 due to the requested price being over $10,000. Kindly Provide your response to my questions below to help me determine if BAA can be exempt. 1. Is this requirement for a replacement or spare? 2. Is this a commercial product with software or information technology? 3. Will product be connected to a computer, network storage, or other existing systems? 4. Will product be used to collect, extract, and/or exchange data? 5. Is this a Commercial Off the Shelf (COTS) item that is assembled in the US? Please take note if it does not, I will post for 15 days in FBO. In Addition, since this is over $25K, it would be best for procurement to compete this to justify the price. Could you please provide the following? Advise a list of other vendors that I can compete this with.- if none, then may post in FBO to look for competition. Specific description of the item you need. Specifications for the item. I will use the specifications that you provide as technical evaluation criteria in A7 Source Selection Plan. I have started the Source Selection Plan and highlighted in yellow what would need to be filled out for technical evaluation. I have attached examples. While SmarAct does not have competition it will need to be post on SAM to look for some. Let me know if you need any more information. Best Regards, Ed Mezzetta Procurement Commodities Team SLAC National Accelerator Laboratory 2575 Sand Hill Road Menlo Park, CA 94025