CANDELA GMAX & VBEAM LASERS SERVICE MAINTENANCE

Combined Synopsis/Solicitation Notice of Intent - Sole Source Solicitation Number: N68094-14-T-0065 Purchase Description: Candela GMax and VBeam Laser Service and Repair This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This notice/announcement provides intent to award a "Sole Source" procurement. The Navy Hospital Camp Pendleton (NHCP), Material Management Department, Contracting Division is issuing this combined synopsis/solicitation, N68094-14-T-0065, as a Notice of Intent to Sole Source IAW FAR Part 5, Publicizing Contract Actions; 12, Acquisition of Commercial Items; & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is "811219", with a small business standard of "$20.5M" . The Government intends to award a Commercial Firm Fixed-Price Sole Source Award to contractor "CANDELA CORPORATION." for Base + 2 Option Years.. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-72 effective January 30, 2014 and Defense Federal Acquisition Regulation Supplement DPN 20131231 effective April 21, 2014. The Sole Source Justification is attached. DESCRIPTION ON-SITE FULL SERVICE MAINTENANCE BASE YEAR CLIN 0001 Full Service Maintenance on Gov't Owned equipment to include: transportation, labor, parts (excluding consumables such as fibers, delivery systems and sliders), (1) one scheduled preventative maintenance check, (1) twelve pack of cryogen - 1,000 gram canister, unlimited corrective maintenance calls, installation of software upgrades, and (1) clinical training session which would include up to 5 students for a maximum of 5 hours IAW the statement of work for Candela VBeam S/N: 1232 located at the Dermatology Department, Bldg H-200, Naval Hospital Camp Pendleton, Camp Pendleton CA for the period of 01 October 2014 to 30 September 2015. Qty: 4, Unit Cost $ _______________, Extended Price tiny_mce_marker_______________ CLIN 0002 Full Service Maintenance on Gov't Owned equipment to include: transportation, labor, parts (excluding consumables such as fibers, delivery systems and sliders), (1) one scheduled preventative maintenance check, calibration verification checks, (2) laser head replacements - 1 Alex, 1 YAG, unlimited corrective maintenance calls, installation of software upgrades, and (1) clinical training session which would include up to 5 students for a maximum of 5 hours IAW the statement of work for Candela GMax S/N: 0318 located at the Dermatology Department, Bldg H-200, Naval Hospital Camp Pendleton, Camp Pendleton CA for the period of 01 October 2014 to 30 September 2015. Qty: 4, Unit Cost $ _______________, Extended Price tiny_mce_marker_______________ Option Year 1 CLIN 0003 Full Service Maintenance on Gov't Owned equipment to include: transportation, labor, parts (excluding consumables such as fibers, delivery systems and sliders), (1) one scheduled preventative maintenance check, (1) twelve pack of cryogen - 1,000 gram canister, unlimited corrective maintenance calls, installation of software upgrades, and (1) clinical training session which would include up to 5 students for a maximum of 5 hours IAW the statement of work for Candela VBeam S/N: 1232 located at the Dermatology Department, Bldg H-200, Naval Hospital Camp Pendleton, Camp Pendleton CA for the period of 01 October 2015 to 30 September 2016. Qty: 4, Unit Cost $ _______________, Extended Price tiny_mce_marker_______________ CLIN 0004 Full Service Maintenance on Gov't Owned equipment to include: transportation, labor, parts (excluding consumables such as fibers, delivery systems and sliders), (1) one scheduled preventative maintenance check, calibration verification checks, (2) laser head replacements - 1 Alex, 1 YAG, unlimited corrective maintenance calls, installation of software upgrades, and (1) clinical training session which would include up to 5 students for a maximum of 5 hours IAW the statement of work for Candela GMax S/N: 0318 located at the Dermatology Department, Bldg H-200, Naval Hospital Camp Pendleton, Camp Pendleton CA for the period of 01 October 2015 to 30 September 2016. Qty: 4, Unit Cost $ _______________, Extended Price tiny_mce_marker_______________ Option Year 2 CLIN 0005 Full Service Maintenance on Gov't Owned equipment to include: transportation, labor, parts (excluding consumables such as fibers, delivery systems and sliders), (1) one scheduled preventative maintenance check, (1) twelve pack of cryogen - 1,000 gram canister, unlimited corrective maintenance calls, installation of software upgrades, and (1) clinical training session which would include up to 5 students for a maximum of 5 hours IAW the statement of work for Candela VBeam S/N: 1232 located at the Dermatology Department, Bldg H-200, Naval Hospital Camp Pendleton, Camp Pendleton CA for the period of 01 October 2016 to 30 September 2017. Qty: 4, Unit Cost $ _______________, Extended Price tiny_mce_marker_______________ CLIN 0006 Full Service Maintenance on Gov't Owned equipment to include: transportation, labor, parts (excluding consumables such as fibers, delivery systems and sliders), (1) one scheduled preventative maintenance check, calibration verification checks, (2) laser head replacements - 1 Alex, 1 YAG, unlimited corrective maintenance calls, installation of software upgrades, and (1) clinical training session which would include up to 5 students for a maximum of 5 hours IAW the statement of work for Candela GMax S/N: 0318 located at the Dermatology Department, Bldg H-200, Naval Hospital Camp Pendleton, Camp Pendleton CA for the period of 01 October 2016 to 30 September 2017. Qty: 4, Unit Cost $ _______________, Extended Price tiny_mce_marker_______________ FOB DESTINATION Place of Delivery: NAVAL HOSPITAL CAMP PENDLETON MARTIN MARTINEZ DERMATOLOGY DEPARTMENT BLDG H-200 CAMP PENDLETON, CA 92055-5191 TEL: 760-719-3516 Responses/quotes MUST be received no later than September 26, 2014; 3:30 PM (Pacific Daylight Time). Forward responses by e-mail to danielle.patterson@med.navy.mil or fax to 760-725-1485. Due to technical issues, please allow additional time if you're using electronic means. Offerors must ensure that their company is registered with System for Award Management (SAM) prior to award. For information refer to: https://www.sam.gov/portal/public/SAM/ APPLICABLE FAR CLAUSES: (1) FAR 52.212-1 (Instructions to Offerors - Commercial Items) (APR2014): (2) FAR 52.212-2: Evaluation - Commercial Items (JAN1999): Award will be made to the contractor who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR) and whose offer represents the lowest priced technically acceptable offer using the following evaluation criteria: (a) Technical Capability: Meets Sole Source Government requirement/specifications as identified within each CLIN or attached Performance Work Statement (PWS) or Statement of Work (SOW). For supplies and equipment the Government will consider offers/quotes only from "authorized distributors/resellers" of the offered manufacturers. (b) Price: No additional information from the offeror will be required if the price is based on adequate price competition. In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices. (c) Past Performance: Will be evaluated as Acceptable or Unacceptable based on past performance information obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS). In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance. Past Performance Evaluation Ratings Rating Description Acceptable Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown. Unacceptable Based on the offeror's performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort. (3) Offers/Quotes must include completed copy of provision at FAR 52.212-3 (Offeror Representations and Certifications - Commercial Items) (MAY 2014) or indication that offeror representations and certifications are in System for Award Management (SAM). (4) FAR 52.212-4 (Contract Terms and Conditions - Commercial Items) (MAY 2014) (5) FAR 52.212-5: Contract Terms and Conditions Required To Implement Statutes Or Executive Orders-Commercial Items (DEVIATION) (JUN 2014) OTHER CLAUSES, TERMS, AND CONDITIONS: INVOICING INSTRUCTIONS - MANDATORY: 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) (a) Definitions. As used in this clause-- "Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization. "Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). "Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall-- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/. (e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). 2 IN 1 SERVICES ONLY ----------------------------------------------------------------------- (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. NOT APPLICABLE ----------------------------------------------------------------------- (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0248 Issue By DoDAAC N68094 Admin DoDAAC N68094 Inspect By DoDAAC N/A Ship To Code N/A Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) N68094 Accept at Other DoDAAC N/A LPO DoDAAC N68094 DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the email address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system. WAWF Acceptor/COR Email Address: Martin.Martinez@med.navy.mil ----------------------------------------------------------------------- (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. wawf@med.navy.mil ----------------------------------------------------------------------- (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. 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