Card Box Assembly- Cold Gas (Solicitation)

This notice is now an active solicitation. Naval Undersea Warfare Center Division, Keyport (NUWC Keyport) is issuing a 100% total small business set-aside solicitation of the following non-commercial supply: Card Box Assembly- Cold Gas. Items shall be manufactured and delivered In Accordance With (IAW) the Statement of Work (SOW), Navy provided drawings 8290038 Rev B, 8290523 rev A, 8290056 NR, 8290087 Rev C, and 7608370 NR, to include all Gerber Files*, and all associated drawings and specifications. This requirement is being issued as a synopsis for non-commercial items in accordance with FAR 15.101-2, supplemented with additional information included in the solicitation. Based upon market research, the Government is not using the policies contained in FAR Part 12, Acquisition of Commercial Items, in its solicitation for the described supplies. However, interested persons may identify to the contracting officer their interest and capability to satisfy the Government's requirement with a commercial item within 15 days of this notice. Offers will be evaluated on the basis of best value to the Government; that is, selection of the contractor is to be based on other than the lowest price, technically acceptable offer. First Article (FA) Test: Five (5) units of Dust Cover-Drawing 8290523A, Five (5) units of GPS Mounting Plate- Drawing 8290295, Five (5) units of Card Box- Drawing 7608370, and Five (5) units of Card Box Extender- Drawing 8290013 with delivery twenty-six (26) weeks After Date of Contract (ADC). Production: FA's will be returned to the vendor for inclusion into production units. The requirement will be for 40 Card Box Assemblies- Cold Gas, manufactured and delivered in accordance with the SOW Navy drawing 8290038 Rev B, 8290523 rev A, 8290056 NR, 8290087 Rev C, and 7608370 NR, to include all Gerber Files*, and all associated drawings and specifications. Special Note for drawing #8290038- EXCLUDE ITEM No. 10, Printed Wiring Assembly, Common torpedo Interface, PN 7052930. Special Note for drawing #8290087- EXCLUDE ITEM No. 2, Circuit Card Assembly, Relay, PN 8290086. Acceptance of the production lot is dependent upon the successful acceptance of the First Article Lot. Contract Data Requirements Lists (CDRLs) include lot reports, and an inspection plan to be submitted within 30 days of contract award. The solicitation number for this requirement when issued will be N0025320R0021. It is anticipated that the resultant contract will be a Firm-Fixed Price (FFP) contract. The applicable NAICS code for this requirement is 334418 with a small business size standard of 750 employees. Offers shall be FOB Destination to NUWC Keyport, WA 98345-7610.The closing date of the solicitation is anticipated to be 30 days after issuance of the solicitation package. The drawing referenced in the solicitation is restricted by the Arms Export Act and is ONLY available to vendor/contractors appointed data custodian that are registered with Defense Logistics Information Services (DLIS) Joint Certification Program (JCP). Vendors/Contractors that are not registered with DLIS JCP can obtain registration information at www.dlis.dla.mil/jcp/. Restricted drawings and technical information are available through beta.sam.gov. Requirements and evaluation procedures are listed in the attached solicitation, which is required to be completely filled out and returned before the solicitation closes. All questions regarding this solicitation should be submitted in writing as soon as practicable after receipt of solicitation to nishanth.sukasi@navy.mil. No paper copies will be mailed. Failure to respond to this RFP and associated amendments if applicable prior to the closing date and time established may render an offer non-responsive and result in rejection. The RFP will be available for download at https://www.beta.sam.gov/. Offerors wishing to submit an offer are responsible for downloading their own copy of the RFP from the website and to frequently monitor the site for any amendments to the RFP. A bidders list will not be maintained by this office. No telephone or fax requests for the RFP package will be accepted. Failure to respond to the electronically posted RFP and associated amendments prior to the date and time set for receipt of proposal may render a vendor's offer non-responsive and result in rejection of the same. Any questions must be submitted in writing via e-mail to nishanth.sukasi@navy.mil. Provisions and clauses in effect through the latest Federal Acquisition Circulars will be included in the solicitation. Both Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS) can be found at https://www.acquisition.gov/ . Offerors are also advised that representations and certifications can be completed electronically via the System for Award Management (SAM) website at https://www.sam.gov/SAM/. SPECIAL NOTICE: To view the drawings associated with the forthcoming solicitation, you must request access via betaSAM. This will send an automated email to the Contract Specialist/Purchasing Agent that you have requested to view the drawings. To ensure that your request can be approved, you must submit a completed DD Form 2345 via email to the Contract Specialist/Purchasing Agent listed as the point of contact for this solicitation. Note: Instructions for filling out a DD Form 2345 can be found here: https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/SpecificDD2345Instructions.aspx.** *To receive associated Gerber files, and request access to controlled attachments, please reach out directly to nishanth.sukasi@navy.mil after following the aforementioned instructions. The Gerber Files will be sent separately as they cannot be uploaded to betaSAM. Please specifically request these files. **Please ensure that the individual requesting access to Attachment 1, Exhibit A and the Gerber Files is the individual on the completed DD Form 2345. Question and Answers: Q1: Please define the final configuration as 8290038 or 8290038-1 A1: - it should be 8290038-1. Of course, missing the relay card and CTI. The following question is regarding P/N 7608377 (MIB PWB): Q2: The material callout is for polyimide @ .105 thick however, since this one is a 2 layer, the thickest that we can get is .093 or the next standard thickness is .125is the .093 thickness close enough or will we have to make the .105 thick material? Also, the note is a little unclear as they call for the 4101/40 which is the polyimide but then they say - NEMA FR4does this one need to be FR4 or polyimide? A2: "4101/40 is indeed polyimide NEMA FR4 is a glass-reinforced epoxy laminate material which is commonly used as material base for pcbs 4101/40 is the designated material to be used in fabrication An equivalent material can be used in fabrication such as NEMA FR4 (in other words it is an alternative material) The thickness must adhere to the dimension and tolerancing as listed in the drawing (.105" +/- 0.005) To further clarify: This material's purpose is to hold the cores of the pcb together. The MIB PWB is a 2 layers board and its thickness, as listed on the drawing, should be .105 +/- 0.005. The prepreg is what holds the layers of the board together. The thickness of this material will be IAW the thickness of the overall board. Decreased in thickness will have an impact on the board rigidity." Q3: Can the color of the Dust Cover come in an alternate color as the requirement is for the Dust Cover to be black? A3: We are "okay with a color change at the discretion of the manufacturer. Q4: Request for Clarification: Total Quantity: Statement of Work: Page 4 of 69- Item 0005 calls out 40 Each Production-Card Box Assembly. Notice IDN0025320R0021, Page 3/7 fourth paragraph calls out 35 Card Box Assemblies Considering the impact on cost/price- Please advise which statements takes precedence and if you intend to issue an Amendment 0002 in response to the above and will you consider extending the proposal date beyond 27 July 2020, 12 PM PDT? A4: The FA CLINS (0001-0004) will be sent to Keyport to be inspected then returned to the vendor for production manufacturing. CLIN 0005 for production units of Card Box Assembly will be for 40 units. We will be amending the solicitation and editing the post to clarify this. The solicitation will also be extended by a week to August 3rd, 2020. Q5: If commercial components are out of stock on the market, will alternative components be acceptable upon receipt of USN approval? A5: Yes, as long as we have the opportunity to review, research and make the determination that the alternative components are acceptable. Q6: Will the solicitation/contract be modified to include Additive Manufacturing (AM) as an acceptable process for the manufacturing of Drawing 8290523 (Note 3)? A6: Yes, the solicitation will be modified to include AM as an acceptable process for the manufacturing of Drawing 8290523, Note 3. This will be added as a note in the SOW. The amendment is forthcoming The solicitation is now extended to August 17th, 2020 at 12:00 PM PDT. The solicitation is now extended to August 20th, 2020 at 12:00 PM PDT. Q7: We have a couple questions on the Dust Cover part of this solicitation, P/N 8290523. In note 1, it refers to material Durafoam PA. In note 2, it states color - black. All vendors have stated that Durafoam PA ONLY comes in white (filler can be added for coloration or it could be painted, we would need a paint specification). Otherwise an update that white is acceptable or a material that comes in black. A7: Acceptable alternate: Plastic with minimum flexural strength of 48 MPA when tested IAW ASTM D790. As for the color, black is a preference not a requirement. Q8: Additionally, the tolerance called out for this material and manufacturing cannot be held to x.xxx +/- 0.005 as stated in the tolerance table. The material has warpage in this process and a high percentage of fall out would occur. A8: Alternative additive manufacturing processes may be used other than Selective Laser Sintering. Recommend Power Bed Fusion as an alternative additive manufacturing process; note other processes are acceptable as well. Acceptance of alternate plastic material and additive manufacturing process will ease any tolerance, fallout issues. The answers to Q7 and Q8 will be added to the SOW via amendment. The solicitation is now extended to August 27th, 2020 at 12:00 PM Pacific Time.