Cardiac Science Defibrillators and Accessories (No Substitutions) (Bid Discount)

The City of Tampa is soliciting sealed bids under solicitation number 26-P-00028 for the procurement of Cardiac Science Powerheart G5 Automated External Defibrillators (AEDs) and related accessories with a strict no-substitution policy. This procurement aims to maintain uniformity across over 190 AED units installed in various city-owned facilities to ensure consistent management of batteries, pads, and maintenance by the City’s Risk Management Division. The contract is estimated at approximately $60,000 and includes items such as adult AED pads, batteries, fully automatic AEDs with integrated CPR support, response kits, wall cabinets, and AED signage. Bids must comply with technical specifications requiring original factory fresh packaging, no substitutions, and delivery within 15 working days after order receipt, with FOB delivery to Tampa, Florida. Award will be based on the lowest responsive and responsible bidder, evaluated without trade-offs for technical superiority, aside from minimum acceptability, and includes a 5% bid discount for City-certified Small Local Business Enterprises (SLBEs) up to $10,000. The solicitation emphasizes adherence to local procurement regulations and safety standards, including compliance with OSHA Hazard Communication requirements for safety data sheets. Vendors must submit complete bid packages via the City’s OpenGov eProcurement Portal by the December 19, 2025 deadline. The procurement process incorporates the City of Tampa’s Equal Business Opportunity program, requiring SLBE subcontracting documentation and official letters of intent from subcontractors. No federal contracting clauses or FAR provisions apply, as this is a local government procurement. Contract administration includes submission of itemized invoices using City-provided forms, and inspection and acceptance are performed at the City’s designated locations. The City reserves the right to adjust quantities and does not guarantee minimum or maximum order volumes. This procurement supports continuity in emergency response preparedness by maintaining a standardized fleet of AED equipment with assured availability and regulatory compliance.