Carpet and Flooring IDIQ

***SOLICITATION ONE POSTED IN ERROR. SOLICITATION TWO CONTAINS ACCURATE INFORMATION AND DATES. PLEASE BASE PROPOSALS FROM INFORMATION IN SOLICITATION TWO.*** 1. General Information a. Solicitation No.: FA5685-13-R-0012 b. Solicitation Post Date: 3 June 2013 c. Solicitation Response Date: 28 June 2013 d. Federal Supply Classification: Federal Supply Class -Z- Maintenence, repair and alteration of real property. e. Set Aside:N/A f. NAICS Code: NAICS Code-238330-Commercial and Institutional Building Construction g. Contracting Office: Department of the Air Force, United States Air Forces Europe h. Place of Performance: Incirlik Air Base, Turkey i. This acquisition is for a firm fixed price contract Carpet and Flooring IDIQ Base Contract in accordance with (IAW) the Specifications and Drawings at Incirlik Air Base, Turkey. ii. A site visit/pre-proposal conference will be conducted on 11 June 2013 at 10:00 AM (Hours). All interested offerors will meet in front of building #485, Incirlik Air Base, Turkey. Offerors should be at 39 Contracting Squadron, Building 485 (Incirlik Hava Ussu, Adana) at the time and date to view the work site and present pertinent questions. Only one site visit/pre-proposal conference will be conducted. Thus, it is highly recommended that all interested offerors perform a complete review of the SOLICITATION, SPECIFICATIONS, and all ATTACHMENTS prior to the date of the site visit/pre-proposal conference. PLEASE NOTE: In the event a contractor is denied access from TURAF on the date of the Pre-Proposal Conference, a copy of the CD-ROM (which contains all necessary proposal documents) will be furnished. NO ADDITIONAL SITE VISIT WILL BE CONDUCTED. iii. Contractors should be aware that this is a Turkish Installation and that all access to this installation is granted by the Turkish Air Force (TurAF). Therefore SOME DELAYS SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. Offeror should allow sufficient time to arrive and submit the proposals to Contracting Office PRIOR to the set closing time. Late proposals will be processed in accordance with the provisions "Late Submission, Modifications, and Withdrawals of Proposals". If a gate access is not granted please contact the CO immediately. The contractors are responsible for coordinating and processing gate pass requests in a timely manner. The USG shall not be held accountable. Furthermore, contractors must consider that although the duty day is Monday through Friday from 07:30 to 16:30, contractors may not get to the job site at 07:30 due to TurAF gate entrance procedures. Also, contractors need to exit the base by 16:30. This may require contractors to stop work, prepare to leave the base, and clean up prior to 16:30. Contractors are encouraged to take this into consideration when proposing a delivery or performance time. The USG shall not be responsible for delays due to in processing or out-processing the base. iv. All contractors' questions in response to this solicitation must be emailed to jason.rimer@us.af.mil and kurt.mckay@us.af.mil no later than 19 June 2013 at 10:00 local time. The US Government will not be held responsible for answering any questions after this time. All questions/answers resulting from this solicitation will be disseminated via email. v. This section provides general guidance for preparing proposals. Offerors' proposals must include all data and information requested by this solicitation and must be submitted and conducted in strict accordance with these instructions. Non-conformance with the specific organization, content, and page limitations may result in mis-evaluation of proposals or depending on the magnitude of the non-conformance; the proposals may be eliminated from further consideration. Telegraphic offers and alternate proposals will not be considered. vi. THE PROPOSAL must be completed and returned to the 39 Contracting Squadron/ LGCA, Building 485, Incirlik Air Base, Adana, Turkey, PRIOR to the exact time set for receipt of proposals. The envelope used in submitting your reply must be plainly marked with the solicitation number and title, FA5685-12-R-0021, entitled "Carpet and Flooring IDIQ Base Contract" and the date and local time set forth receipt of proposals. The response shall consist of three (3) separate parts; Part I - Price Proposal; Part II - Technical Proposal; Part III - Past Performance. vii. Proposals for the work described herein, will be received until the date and time indicated on Standard Form 1442, Page 1, Section 13. A., at the following address: 39 CONS/LGC - FA5685 (FOREIGN) 39 UNCU KONTRAT SUBAYLIGI BINA NO. 485 10.NCU TANKER US KOMUTANLIGI INCIRLIK/ADANA TEL: 90-322-316-8076 FAX: 90-322-316-1090 viii. Proposal Characteristics: 1. All text must be legible and easily read. All text shall be typed single-spaced. Margins (1-inch) shall be clean and clear. Each volume shall be contained within a separate 3 or 2-ring binder (no heat or spiral bound volumes). Technical Capabilities Plan and Quality Control Plan shall be submitted in separate 2 or 3 ring binders. Project Schedule shall be developed and submitted in Microsoft Project format sufficiently sized for clear readability and separately bound. 2. All proposals shall contain the requirements stated herein and the volume number and name, address, and telephone number of the prime on the cover shall identify every volume. Each volume shall also contain a Table of Contents, List of Tables, List of Figures, List of Appendices, and List of Acronyms and at the bottom left side of each page the volume number shall be included. The list of acronyms should include all acronyms appearing in the volume. The offeror's name, address, signature, and telephone number shall appear on any document to be evaluated. 3. Proposal clarity, organization (as requested in this solicitation) and cross-referencing are mandatory. No material shall be incorporated by reference. General cross-references or cross-referencing guides will not be considered as appropriate cross-reference. In order for the proposal to receive an in-depth evaluation, it is necessary that the proposal be presented in a manner, which will provide clarity, organization and cross referencing as required. 4. Each evaluation factor shall be described in a separate section, appropriately tabbed in a report form. The information in all volumes shall be concise. Elaborate presentations are not necessary or desirable. ix. Proposal Content: 1. The US Government may award a contract based on initial proposals received, without discussion of such proposals, to the offeror providing the best value to the US Government as evaluated using applicable factors. Accordingly, each initial proposal should be submitted on the most favorable terms from a price and technical standpoint that the offeror can submit to the US Government. However, the US Government may request additional information from offerors of proposals, which clarifies, supplements and/or changes, any proposal as submitted. 2. Each offeror's ability to perform the work set forth in this solicitation will be evaluated on the basis of personnel knowledge and understanding of the work, the quality provided by personnel total proposal and personnel capability and responsibility to accomplish the project. The evaluation will be based on the offeror's proposal. The proposals shall represent a comprehensive straightforward analysis of the resources and expertise required to perform the work. While knowledge of the RFP requirements is a prerequisite to preparing proposals, restatement of the RFP requirements shall be avoided. Proposals shall emphasize knowledge and understanding of work performance, not work identification. ALL PROPOSALS SHALL BE IN ENGLISH. 3. If the offeror submits proposal revisions, during or after discussions (if conducted), the offeror shall provide a summary of changes that includes the appropriate volume, page number and paragraph where the change is located. Each proposal-changed page shall annotate the revision number (use sequential order) and date. All printed changed pages shall be submitted on a color of paper other than previously used for the original proposal and previous revisions. All printed and electronic proposal revision submissions shall clearly mark all changes by using the track changes feature within Microsoft Word, Microsoft Project, and Microsoft Excel. The offeror shall clearly mark or highlight all changes. All electronic proposal revision submissions shall be conformed copies of the proposals. All proposal revision submissions shall be submitted to the Contracting Officer in the same amount of copies as outlined above. 4. The offeror shall, upon request from the US Government, submit its final proposal without the changed page markings on white paper and mark all pages with "Final Proposal" and the submission date. The intent of the final proposal is to incorporate all previous changes, not to incorporate additional changes. All proposal revisions shall be represented as outlined in paragraph above. 5. Bond Requirements. All firms shall submit a Bank Letter of Guarantee in the amount IAW Section J, Attachment 5 of this solicitation and shall be submitted within 10 calendar days upon award of the contract. Alternatively, firms may submit a bid bond and Performance Bond in accordance with FAR 52.228-1 Bid Guarantee and FAR 52.228-15 Performance and Payment Bonds-Construction. In addition to their Bank Letter of Assurance or Bank Letter of Guarantee, offerors may be required to provide additional information at a later date if needed to verify financial responsibility to perform the contract. 6. Each offeror shall be responsible for estimating and conforming the individual Quantities required by Technical Specifications and Drawings. These quantities shall be included on the Form INC-1101, Construction Cost Estimate Breakdown, and will be used during the evaluation of offeror and negotiations, if required. The Form INC-1101 SHALL NOT be a part of the resultant contract (Section J, Attachment 2). f. PART IV - SPECIAL NOTES i. READ ALL DOCUMENTS TO THIS SOLICITATION PRIOR TO COMPLETING AND RETURNING ANY FORMS TO THIS OFFICE. ENTER PRICES IN SECTION B AND COMPLETE FORM INC-1101. USE TYPEWRITER OR BLACK INK, PENCIL ENTRIES ARE NOT ACCEPTED. ii. An offeror package that fails to contain the following may result in proposal being considered nonresponsive and therefore not considered for award: (1) All required entries in Section B, Bid Schedule, (2) Section K - Reps, Certs, & Statement of Offerors (if included), and (3) All Attachments which require fill-in information. Ensure SF 1442 is completed, signed and dated. Acknowledge all amendments if applicable. iii. NOTICE TO OFFERORS: In accordance with AFFARS 5332.7(e) funds are not presently available for this project. No award will be made under this solicitation until funds are available. The US Government reserves the right to cancel this solicitation, either before or on 31 Dec 12, with no obligation to the offeror by the US Government. iv. Offerors who fails to submit the required number of copies of proposal may be considered non responsive and may not be considered for award v. THE MAGNITUDE OF CONSTRUCTION is Between $250,000 and $500,000. IAW FAR 36.204(d).