Case Management Solution

PRE-SOLICITATION NOTICE SOLICITATION # SINLEC-16-R-0002, Case Management Solution The United States Department of State (DOS), Office of Resource Management, Grants and Acquisition Procurement Policy intends to issue a solicitation for professional services under NAICS code 541511, Custom Computer Programming Services, for a Case Management Solution. This effort includes data collection, analysis and reporting services to evaluate, identify and address program performance and improvements in the following key areas: program results, gaps and needs, lessons learned and best practices. The scope and purpose of the intended effort are as follows: Scope The U.S. Department of State anticipates awarding one contract to work with the Kenya Authority Board in the following areas: - A computerized records system that will capture the files metadata, organize the file index and enable the staff to retrieve files. This should work as a catalogue of all of the files held in the registry and include their location, file number, file name, subject and any other useful element for information retrieval. - An application that generate reports on the number of files by the subject, number of files opened in a given year, case files on a given police officer or police station, etc. - An application which allows editing and restrict deleting of files. - A system that allows for capturing an abstract of the entire file that can be used in answering short reference queries. The Contractor must provide personnel, equipment, tools, materials, supervision, training, and services necessary to conduct an outcome and implementation Case Management Solution. Purpose This requirement supports the continued efforts to reduce, and eliminate police corruption and provide a means to conduct objective investigatory services to the public. The purpose of this requirement is to procure a computerized case management solution that will streamline and help the Authority store, retrieve, and analyze their operations in an automated fashion. Notice of Synopsis This is a pre-solicitation synopsis notice published in accordance with FAR 5.203 announcing that a solicitation is expected to be published in the Federal Business Opportunity (FedBizOpps) to acquire the services described above. The anticipated release date of the solicitation is on or about 20 Nov 2015 on the FedBizOpps website with proposals due on or about 01 Jan 2016. The closing date and location for receipt of proposals will be reflected in the solicitation. All parties interested in submitting a proposal must be registered in the System for Award Management (SAM) registry (www.sam.gov). Interested parties are responsible for reviewing the FedBizOpps website frequently for updates and for reviewing/obtaining the Request for Proposals (RFP) and amendments, if any. This procurement will be conducted as a competitive 100% small business set-aside in accordance with Part 19 of the Federal Acquisition Regulation. The intended period of performance is 12-months plus four (4) one-year option periods. The North American Industry Classification System (NAICS) code for this requirement is 541511-Custom Computer Programming Services with a small business size standard of $15M. The Department intends to select a source and award a single firm fixed-price (FFP) contract on the basis of lowest price technically acceptable to the government. All questions or concerns regarding this requirement must be submitted in writing via email to Lara Emmons at emmonslj@state.gov and must reference solicitation number SINLEC16R0001. No pre-solicitation conference will be held and interested parties should wait until after release of the solicitation to submit questions/inquiries. The solicitation will set forth a date for receipt of questions after which the government will be unable to guarantee provision of a timely response. No questions or inquiries will be accepted by telephone or fax. The Government intends to provide responses to questions on a non-attribution basis via amendment(s) to the solicitation. The distribution of the solicitation and associated updates, notices and amendments will be accomplished solely through the FedBizOpps website at http://www.fbo.gov/. Hard copies of the solicitation documents will not be available. Interested parties are responsible for monitoring the FedBizOpps website to ensure they have the most up-to-date information about this procurement/solicitation. Contracting Office Address: U.S. Department of State Bureau of International Narcotics Law Enforcement 2401 E Street, NW Washington, DC 20520 Customer Location: U.S. Department of State U.S. Embassy, Kenya Nairobi Procurement Point of Contact: Lara Emmons U.S. Department of State Office of Resource Management emmonslj@state.gov Office: (202) 736-9154 DISCLAIMER: The official plans and specification are located on the official government web page and the Government is not liable for information furnished by any other source. Amendments, if/when issued will be posted to the FBO page for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offerors responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible due to various reasons. The Government is not responsible for any loss of Internet connectivity or for an offeror's inability to access the documents posted on the referenced web pages. The Government will not issue paper copies. All inquiries must be in writing, preferable via email to the persons specified in the solicitation. All answers will be provided in writing via posting to the web. Place of performance in Afghanistan. This Contract is Subject to availability of funds and no Contract Award will be made until funds become available.