Ceiling Tile Replacement in BLDG. 515 at Rio Grande State Center (RGSC)

The Texas Health and Human Services Commission is soliciting competitive bids for the replacement of ceiling tiles in Building 515 at the Rio Grande State Center in Harlingen, Texas, under solicitation number HHS0017364. This is a one-time procurement with a contract performance period running from award through August 31, 2026, and all work must be performed on-site at the specified location. Attendance at a mandatory on-site visit on May 21, 2026, at 10:30 AM is required for bid eligibility; failure to attend in person results in immediate disqualification. Bidders must confirm attendance with Ruben Aguero and submit responses by the June 5, 2026, 10:30 AM deadline via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or via single USB drive delivery—no facsimile or unsanctioned methods will be accepted. All submissions must adhere strictly to the IFB’s format and content requirements, and no exceptions or assumptions may be included, as their presence will lead to disqualification. The scope of work requires the complete removal and replacement of ceiling tiles across an 858 square foot area, including the reinstallation of existing light fixtures, smoke detectors, and diffusers in their original locations, installation of wall molding with a half-inch expansion gap, and ensuring the finished ceiling is level and square. Daily site cleanup and full removal of all debris, including old grid and tile scrap, are mandatory. Pricing must be submitted exclusively via Exhibit C, with all costs—including labor, materials, equipment, transportation, and associated expenses—included in fixed, non-adjustable unit prices. The contract is awarded based on the best value standard, considering price, performance delivery, past vendor performance, and the bidder’s ability to perform, with no obligation to select the lowest price. Contractors must provide proof of comprehensive insurance, including a minimum $1,000,000 umbrella liability policy, and maintain coverage for the contract term and any extensions. All personnel must be trained and experienced in ceiling system installation, and safety protocols require speakers to be secured with safety cables. Invoicing is monthly and must include the purchase order number and a detailed description of completed work aligned with Exhibit C; payments are contingent upon HHS acceptance and exclude incidental expenses. Contract compliance also requires submission of Form 1295 if selected for award, adherence