Chancery Barriers Preventative Maintenance Service - U.S. Embassy Wellington

The U.S. Embassy Wellington, under the Department of State, has issued a firm fixed price contract for the preventative maintenance of vehicle barrier systems, specifically Bavak Speed Gates, Delta Barriers, and Cantilever Gate Systems. The scope of work includes all labor, materials, and tools necessary for the inspection, cleaning, and servicing of mechanical, electrical, and sensor components to ensure operational readiness. Performance is conducted on-site at the embassy in Wellington, New Zealand, during standard business hours. The contract follows a base period of one year commencing September 1, 2025, with four optional one-year renewal periods extending through August 31, 2029. Contractor requirements are stringent, necessitating SAM registration, IRS Form W-14, and Defense Base Act insurance for contracts exceeding 10,000 USD. Due to the sensitive nature of the site, all work in Controlled Access Areas must be performed by cleared American construction personnel, and all staff must provide police clearances and biographical data for government identity cards. Deliverables include detailed post-maintenance reports and signed checklists based on manufacturer protocols. While the contract focuses on preventative maintenance, a separate repair option exists requiring prior approval from the Contracting Officer’s Representative and the use of original equipment manufacturer parts. Invoicing is handled electronically via email and must be accompanied by signed maintenance checklists.