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CHILLER CRITICAL REPAIR PARTS

Active
PR16143018 Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The US Embassy Bujumbura, under the Department of State, is soliciting bids for the procurement of critical repair parts for chillers. This combined contract opportunity, identified by solicitation number PR16143018, is open to all qualified vendors as there is no specific set-aside designated for this requirement. Interested parties must submit their responses by the deadline of September 26, 2026. The performance of the contract will take place in Bujumbura Mairie, Bujumbura. Primary coordination for this procurement is managed by Andrew E. Davnie-Easton, the Regional GSO, and Sabine Niyongabo, the Procurement Supervisor.

General Info

US Embassy Bujumbura seeks bids for chiller repair parts by September 26, 2026.

Agency

Department Of State → US Embassy BujumburaView Agency

NAICS

811

Place of Performance

Bujumbura, BI-BM, BDI

Set-Aside

NONE

Documents

(2)

RFQ+-+PR16143018+-+Chiller+Repair+Parts.pdf

PDF

EXPRESS-NDAA-CERTIFICATION-4.2026+%282%29.pdf

PDF

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Timeline

PhaseCombined Synopsis
Posted

Combined Synopsis

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of State → US Embassy Bujumbura
Contacts2 people available
OfficeWASHINGTON, DC, 20520, USA
Organization / Agency
Department Of State → US Embassy Bujumbura
View Agency Profile
Office AddressWASHINGTON, DC, 20520, USA
Contacts
Davnie-Easton Andrew E Regional GSO
Sabine Niyongabo Procurement Supervisor

Full Description

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The list of parts to purchase is attached. 

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