Chorro Street and Hwy 101 Undercrossing Painting

Notice to Bidders
Bid Submission
Bids will be received by the City of San Luis Obispo at the Public Works Administration Office located at 919 Palm Street, San Luis Obispo, California, 93401, until   10:30 am on October 3, 2024
  at which time they will be publicly opened and read aloud. Public bid opening may also be viewed via Microsoft Teams video conference and conference call. Use the following link:   https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2JlMGUyYTMtMmYzZC00YTc4LTgyNmUtMWU0MDgxODVjYmJh%40thread.v2/0?context=%7b%22Tid%22%3a%22a78b182d-94e4-4507-a9a9-330dcb148164%22%2c%22Oid%22%3a%2255684c81-fa0a-443f-b6a5-1f55eacc1141%22%7d   or join by phone with this number +1 (555) 000-0000 with conference ID: 713 501 793#   Submit a bid in a sealed envelope plainly marked:   CHORRO STREET AND HIGHWAY 101 UNDERCROSSING PAINTING, SPECIFICATION NO. 2000036-05
  Any bid received after the time and date specified will not be considered and will be returned to the bidder unopened. Bids received by fax or email will not be considered.   By submission of bid you agree to comply with all instruction and requirements in this notice and the contract documents.   All bids must be submitted on the Bid Item List form(s) provided and submitted with all other Bid Forms included in these Special Provisions.   Each bid must be accompanied by either a: 1. Certified check 2. Cashier’s check 3. Bidder’s bond made payable to the City of San Luis Obispo for an amount equal to ten percent of the bid amount as a guaranty. Guaranty will be forfeited to the City of San Luis Obispo if the bidder, to whom the contract is awarded, fails to enter the contract.   The City of San Luis Obispo reserves the right to accept or reject any or all bids or waive any informality in a bid.   All bids are to be compared based on the City Engineer's estimate of the quantities of work to be done, as shown on the Bid Item List.   Bids will only be accepted from bidders that are licensed in compliance with the provisions of Chapter 9, Division III of Business and Professions Code.   The award of the contract, if awarded, will be to the lowest responsive bid submitted by a responsible contractor whose bid complies with the requirements prescribed. If the contract is awarded, the contract will be awarded within 60 calendar days after the opening of the bids.   Failure to raise defects in the notice to bidders or bid forms prior to bid opening constitute a waiver of those defects.   Bid Documents
A copy of the plans and special provisions may be downloaded, free of charge, from the City’s website at:   www.slocity.org/government/department-directory/public-works/public-works-bids-proposals   No printed copies are available for purchase at the City office.   Standard Specifications and Engineering Standards referenced in the Special Provisions may be downloaded, free of charge, from the City’s website at:   www.slocity.org/government/department-directory/public-works/documents-online/construction-documents   You are responsible to obtain all issued addenda prior to bid opening. Addenda will be available to download at the City’s website listed above or at the office of the City Engineer.   All questions must be submitted through Bidsync and if the City determines that a response is required, the City will post an addendum on Bidsync. Contact the project manager, Morgan Edmunson at +1 (555) 000-0000 or the Public Works Department at +1 (555) 000-0000 prior to bid opening to verify the number of addenda issued.   Project Information
In general, the project consists of painting the underside of the Highway 101 structure and priming the structure columns.   The estimated construction cost of Base Bid is $30,000. The estimated construction cost of Additive Alternative “A” is $20,000. The total project estimated construction cost of Base Bid + Add. Alt. “A” is $50,000.     Base Bid Contract time is established as 10 working days. Award of Additive Alternative “A” will add an additional 5 working days to the contract length.   The fixed liquidated damages amount is established at $500 per day for failure to complete the work within the contract time.   In compliance with section 1773 of the Labor Code, the State of California Department of Industrial Relations has established prevailing hourly wage rates for each type of workman. Current wage rates may be obtained from the Division of Labor at:   https://www.dir.ca.gov/oprl/DPreWageDetermination.htm   This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.   Qualifications
You must possess a valid Class A or Class C-33 Contractor's License at the time of the bid opening.   You and any subcontractors required to pay prevailing wage must be registered with the Department of Industrial Relations pursuant to Section 1725.5 of the Labor Code.
  You must have experience constructing projects similar to the work specified for this project. Provide three similar reference projects completed as either the prime or subcontractor. All referenced projects must have been completed within the last five years from this project’s bid opening date.   Two of the referenced projects must have been completed under contract with a city, county, state, or federal government agency as the prime contractor.   All referenced projects must be for paintin g.   Failure to provide referenced projects as specified in this section and as required on the qualification form is cause to reject a bid as being non-responsive.     The City reserves the right to reject a responsive bid based on the non-responsibility of the bidder if the Director of Public Works or Designee finds, after providing notice and a hearing to the bidder, that the bidder lacks the 1. knowledge 2. experience, 3. or is otherwise not responsible as defined in Section 3.24 of the San Luis Obispo Municipal Code to complete the project in the best interest of the City.   Rejected bidders may appeal this determination. Appeal must comply with the requirements in this Notice to Bidders.   It is the City of San Luis Obispo’s intent to award the contract to the lowest responsive bid submitted by a responsible bidder. If in the bidder’s opinion the contract has been or may be improperly awarded, the bidder may protest the contract award.   Protests must be filed no later than five working days after either: 1. bid opening date 2. notification of rejected bid. 
Protest must be in writing and received by the project manager located at: 919 Palm Street San Luis Obispo, CA 93401.   Valid protests must contain the following information: 1. the reasons for the protest 2. any supporting documentation 3. the ruling expected by the City to remedy the protest. Any protest not containing all required information will be deemed invalid and rejected.   The City will consider additional documentation or other supporting information regarding the protest if submitted in compliance to the specified time limits. Anything submitted after the specified time limit will be rejected and not be considered.   The Director of Public Works or Designee may request additional information to be submitted within three days of the request, unless otherwise specified, and will notify the protester of ruling within ten days of determination.   If the protester is not satisfied with ruling, the protester may appeal the ruling to the City Council in compliance with Chapter 1.20 of the City of San Luis Obispo Municipal Code.   Pursuant to the Public Records Act (Government Code, § 6250, et seq.), the City will make public records available upon request.   Award
The lowest bidder will be determined in compliance with Public Contract Code Section 20103.8(c) with the Publicly Disclosed Funding Amount of $50,000 using either:   1. TOTAL PROJECT BID, if base bid for Base Bid + Add. Alt. “A” is less than $50,000; or 2. BASE BID, if Base Bid is less than $50,000 and Base Bid + Add. Alt. “A” is greater than $50,000 
As a condition to executing a contract with the City, two bonds each equal to one hundred percent of the total contract price are required in compliance with Section 3-1.05 of the Standard Specifications.   You may substitute securities for moneys withheld under the contract in compliance with the provisions of the Public Contract Code, Section 10263.   THE CONTRACTOR, agrees that they have carefully examined: 1. the location of the proposed work 2. the plans and specifications and propose to furnish all: 1. materials 2. labor to complete all the required work satisfactorily in compliance with 1. plans 2. specifications 3. special provisions for the prices set forth in the agreement.   Accommodation
If any accommodations are needed to participate in the bid process, please contact Ellen Boyle at +1 (555) 000-0000 or by Telecommunications Device for the Deaf at +1 (555) 000-0000. Requests should be made as early as possible in the bidding process to allow time for accommodation.