City Hall Window Replacement-Retrofit & Flashing

The City of Marysville is soliciting bids for the removal and replacement of existing windows at City Hall and the Police Department with retrofit window units, specifically the Milgard Tuscany Series V400 or an approved equivalent, while retaining the existing exterior frames. The scope includes field verification of dimensions and quantities, waterproofing, sealing, caulking, and flashing, as well as the installation of two special roof access casement windows. Contractors must coordinate work around ongoing City and Police Department operations, assume full responsibility for all access equipment, traffic control, permits, and sidewalk or street closures, and comply with California State licensing requirements, including holding a valid C-17 Glazing Contractor license and ensuring installers possess FGIA/AAMA Installation Masters Certification or equivalent manufacturer-approved training. Materials must be ordered following notice of award, with reasonable extensions allowed for documented lead times, and any substitutions require written approval prior to implementation. Hazardous materials such as asbestos and lead-based paint have been investigated, but abatement is excluded from the base bid and will be addressed via change orders if necessary. The contract operates under a Lowest Price Technically Acceptable (LPTA) evaluation model, with award going to the lowest responsive and responsible bidder whose proposal meets all technical requirements, including compliance with applicable building codes, ASTM, ANSI, and Caltrans standards, and use of safety-glazed windows as mandated. The work must be performed at the project site in Marysville, California, with a progress schedule due within ten days of contract execution and completion tied to the schedule outlined in the contract documents. Invoicing is handled manually through the Construction Manager, with 95% payment due within 30 days of approval and the final 5% withheld until formal acceptance. All bidders must submit hard-copy proposals sealed and delivered to the City Clerk’s Office by the August 6, 2026 deadline, with no electronic submissions accepted. Contractors must also be registered with the California Department of Industrial Relations, comply with prevailing wage requirements, submit non-collusion and workers’ compensation certifications, and provide a signed release of claims before final payment. Notably, all contract terms are strictly controlled by the City’s standard documents; bidders may not submit their own terms, and the contract explicitly excludes any options for extension or renewal.