City of Napa Tree Maintenance Services

The City of Napa Parks and Recreation Department is soliciting proposals under solicitation 2025-RFP-081 for as-needed tree maintenance services for approximately 35,000 public and street trees. The scope of work includes pruning, trimming, removal, stump grinding, and planting, with specific requirements for crown cleaning and crown raising to maintain a minimum travel way clearance of 14 feet. All services are to be performed on an hourly basis, and contractors must adhere to a pruning limit where no more than 25 percent of bulk material is removed from any tree. The City requires that the contractor provide a total not-to-exceed cost for the performance of these services. Qualified respondents must submit their proposals via the OpenGov portal by October 12, 2026. The City seeks contractors who can provide a 24/7 emergency response and prefers that at least one certified Arborist or tree worker from the Western Chapter of the International Society of Arboriculture be on-site at all times. Technical compliance is mandatory regarding OSHA, State of California safety regulations, and ANSI-Z133.1-2006 standards, particularly for work within ten feet of high-voltage conductors. The contract will be awarded to the respondent offering the most advantageous proposal based on a weighted evaluation of responsiveness and total scores. The legal framework is governed by the City of Napa's standard Services Agreement, which includes provisions for monthly itemized invoicing with a 30-day payment term and a ten-day cure period for defaults. The City maintains the right to terminate the agreement for convenience and will conduct daily inspections of all work. Contractors are required to provide certifications for dielectric testing of equipment and must comply with California Labor Code 3700 regarding workers' compensation. Final acceptance of work requires a written statement from the contractor and a final inspection by the City's representative.