Citywide Audio-Visual Systems Integration, Maintenance, and Support Services

The City of Santa Monica is seeking qualified vendors to provide comprehensive audio-visual systems integration, maintenance, and support services across its various facilities. These services are essential for supporting daily operations, public meetings, staff collaboration, training sessions, and community events in environments ranging from standard conference rooms to high-use and specialized venues. The AV infrastructure includes a mix of legacy and modern equipment that requires ongoing technical support, preventive maintenance, system upgrades, and seamless integration to ensure reliable performance. Vendors must be prepared to address the diverse operational needs of multiple City locations and deliver responsive, scalable solutions that uphold the City’s standards for functionality and accessibility. The solicitation, numbered 2026-RFP-00034, is issued by the Information Services Department under the State of California and is open for responses until August 3, 2026. Proposals must be submitted through the designated online portal, and all work will be performed within Santa Monica, CA. Primary point of contact for inquiries is Abel Platero, Technology Training Coordinator, with Tina Saloutos, Principal Buyer, serving as the secondary contact. The City emphasizes the importance of technical expertise, prompt service response, and the ability to manage complex AV ecosystems efficiently to ensure uninterrupted service for both internal staff and the public.