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Citywide Document Storage, Retrieval, Destruction, and Digitization Services

Active
275X901179State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The City of Cincinnati is soliciting proposals for comprehensive document storage and records management services to be provided on a citywide scale, with services encompassing secure off-site physical storage, reliable retrieval and delivery, controlled document destruction, and optional digitization capabilities. The solicitation, numbered 275X901179 and titled Citywide Document Storage, Retrieval, Destruction, and Digitization Services, was posted on July 21, 2026, with a deadline for responses set for August 11, 2026, at 4:00 PM. Offerors must submit detailed corporate and contact information using a standardized form that includes legal entity structure, business addresses, key personnel contacts, organizational history, and disclosures regarding any past judgments, contract compliance issues, criminal convictions, or debarment status. All services are expected to meet strict security and operational standards, with performance based entirely within the State of Ohio. Jennifer Sherman of the City of Cincinnati serves as the primary point of contact for the opportunity, reachable via email at jennifer.sherman@cincinnati-oh.gov, and submissions must be made through the official BonfireHub portal at the provided link. The contract aims to centralize and modernize the city’s records management infrastructure by engaging a qualified vendor capable of delivering scalable, secure, and compliant solutions across all municipal departments.

General Info

Cincinnati seeks vendor for citywide secure document storage, retrieval, destruction, and digitization services by August 11, 2026.

Agency

Ohio → City Of CincinnatiView Agency

NAICS

493110 - General Warehousing and StorageView NAICS

Place of Performance

OH, USA

Set-Aside

NONE

Documents

(5)

Attachment 2 to RFP - Affidavit of Accuracy and Signature Page

PDF•affidavit

Appendix A - Department-Level Inventory Summary

XLSX•inventory-summary

RFP 275X901179 Citywide Document Storage Services

PDF•rfp

City of Cincinnati Document Storage Pricing Proposal Form

XLSX•pricing-proposal

Attachment 1 to RFP - Offeror Corporate and Contact Information

PDF•5 pages•other

AI Contract Breakdown

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyOhio → City Of Cincinnati
Contacts1 person available
OfficeOH, USA
Organization / Agency
Ohio → City Of Cincinnati
View Agency Profile
Office AddressOH, USA
Contacts
Jennifer Sherman
contact@example.gov

Full Description

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The City of Cincinnati is seeking proposals from qualified Offerors to provide comprehensive document storage and records management services on a citywide basis. Services are anticipated to include secure off-site physical document storage, retrieval and delivery, document destruction, and optional digitization services.

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