Citywide Document Storage, Retrieval, Destruction, and Digitization Services

The City of Cincinnati is soliciting proposals for comprehensive document storage and records management services to be provided on a citywide scale, with services encompassing secure off-site physical storage, reliable retrieval and delivery, controlled document destruction, and optional digitization capabilities. The solicitation, numbered 275X901179 and titled Citywide Document Storage, Retrieval, Destruction, and Digitization Services, was posted on July 21, 2026, with a deadline for responses set for August 11, 2026, at 4:00 PM. Offerors must submit detailed corporate and contact information using a standardized form that includes legal entity structure, business addresses, key personnel contacts, organizational history, and disclosures regarding any past judgments, contract compliance issues, criminal convictions, or debarment status. All services are expected to meet strict security and operational standards, with performance based entirely within the State of Ohio. Jennifer Sherman of the City of Cincinnati serves as the primary point of contact for the opportunity, reachable via email at jennifer.sherman@cincinnati-oh.gov, and submissions must be made through the official BonfireHub portal at the provided link. The contract aims to centralize and modernize the city’s records management infrastructure by engaging a qualified vendor capable of delivering scalable, secure, and compliant solutions across all municipal departments.