Civic Center Re-Roof Project

Oconee County is soliciting proposals for the Civic Center Re-Roof Project, which entails the removal of the existing roofing system and the installation of a new flute fill insulation system combined with a TPO (thermoplastic olefin) roofing membrane at the Civic Center located at 2661 Hog Mountain Road, Watkinsville, Georgia. The scope covers furnishing and installing all materials and systems required for a complete roofing solution compliant with applicable building codes, industry standards, and owner requirements. The project specifications emphasize adherence to codes such as the International Building Code, NFPA, and ADA standards, and require the contractor to coordinate all aspects of installation, including removal of existing roofing components, roof top smoke vents, gutters, skylights, and modifications necessary to meet warranty and performance standards. The documents, prepared by Precision Planning, Inc., set forth detailed technical specifications, contract modification procedures, and quality control requirements, supplemented with mandatory submittals like shop drawings and product data. The solicitation, identified as RFP 26-11-008 with reference PE-70800-NONST-2026-000000038, was issued on November 17, 2025, with proposals due by December 18, 2025. Critical process dates include a mandatory pre-bid meeting on December 1, 2025, and a question submission deadline on December 5, 2025. Proposal evaluation prioritizes experience and qualifications (50 points), project pricing (45 points), and references (5 points), reflecting a best-value trade-off approach rather than lowest price technically acceptable. Contractors must submit a bid bond equal to 5% of the bid amount and commit to commencing work within 10 days of notice to proceed, with completion required within 182 calendar days. Inspection and acceptance of work occur on-site under the direction of the Architect, with the contractor responsible for compliance throughout. Storage and handling requirements for materials are specified to protect roofing components from damage and environmental exposure, including detailed packaging and preservation procedures. The contract documents do not include federal FAR clauses or specific contract type designations but rely on performance-based specifications and change order mechanisms to manage modifications during construction.