Clearfield Civic & Town Center Request for Proposals

Clearfield City is seeking a qualified consultant or consultant team to develop a Civic & Town Center Vision and Implementation Plan for the Clearfield Town Square and surrounding civic core, aiming to transform the area into a vibrant, year-round gathering place that serves as the community’s civic heart and catalyzes economic investment and placemaking. The scope includes creating a clear and actionable roadmap focused on civic open space, recreation-based programming, and community engagement, with deliverables such as conceptual site plans, renderings, a programming and activation strategy, an operations and management framework, a phased implementation plan with funding and partnership recommendations, a public engagement summary, and policy modification suggestions. The plan must align with the city’s General Plan and Downtown Form-Based Code, assess existing land use, ownership, parking needs, and long-term maintenance considerations, and include at least two public engagement activities—one in person—alongside direct engagement with the City Council, Planning Commission, landowners, small business owners, and the Davis Chamber of Commerce. The solicitation, numbered 2026B-06 and issued under NAICS code 541330, was posted on June 15, 2026, with proposals due by July 7, 2026, at 5:00 p.m. MST via the State of Utah’s BonfireHub portal. The estimated contract value is $95,000, and all proposals must not exceed 18 pages, including attachments. Evaluation is based on a best-value approach, with firm and project team experience weighing 25%, and project costs and fee schedule accounting for 20%, though the remaining evaluation criteria are not disclosed and the City reserves the right to modify them. Compliance with prescribed requirements is a pass/fail gate; proposals failing to meet basic requirements will be disqualified. Required submissions include verification of business licensing, federal and state tax identification, disclosure of any bankruptcy filings or pending litigation within the last ten years, and confirmation of personnel availability. Insurance requirements mandate a Utah-authorized insurer with general liability coverage of at least $2 million per occurrence and $3 million aggregate, commercial auto insurance with a $1 million combined single limit, professional liability coverage of $2 million per claim with a three-year tail, and workers compensation for all employees. All proposals are subject to public inspection under Utah’s GRAMA law, and any communication outside the designated primary contact, Spencer W. Brimley, will result in disqualification. The contract must be executed