Clinical Capital Planning and Equipment Solution RFP

The University of Texas M. D. Anderson Cancer Center is seeking a single vendor to deliver a comprehensive, integrated technology solution designed to modernize and standardize the procurement, lifecycle management, and multi-year budgeting of capital equipment across its clinical and operational departments. The solution must support clinical capital planning through strategic forecasting and resource allocation, manage an approved equipment formulary to enhance patient care and cost control, and provide a centralized procurement interface capable of handling on-contract, off-contract, new, refurbished, demo, and alternative equipment sources. The vendor must implement configurable workflows for quoting, contracting, purchase requests, and approvals, along with full implementation services including data migration, department-level onboarding for clinical, finance, supply chain, IT, and facilities teams, comprehensive training for all user levels, and ongoing technical support with regular product updates and system maintenance. Proposals will be evaluated using weighted acceptance criteria focused on financial and institutional stability, technical capabilities including cybersecurity, data storage, network compliance, and system uptime, the quality and dedication of personnel who must be screened by MD Anderson and remain exclusively assigned to the project, and operational flexibility to collaborate on co-developing new capabilities and adapting to evolving requirements. A mandatory pass/fail gate requires cloud-based solutions to be TX-RAMP Certified under Senate Bill 475, ensuring alignment with Texas state cybersecurity and risk management standards. The vendor must guarantee all services are delivered free of errors or deficiencies, meeting the highest industry standards of quality and professional skill. All intellectual property developed under the contract will be owned by MD Anderson, and proposals must be submitted by the June 2, 2026 deadline, with shortlisted vendors expected to present demonstrations in Houston or virtually, following a preliminary review of submissions. The place of performance is Texas, and the agency is issuing this solicitation under NAICS code 541512 for a SLED procurement.