Clinical Rotation Scheduling Software

The University of South Dakota is issuing Request for Information 26RFI20414 to conduct market research for scheduling software designed to manage Pillar 3 clinical rotation schedules. The university seeks a solution capable of handling the planning, release, adjustment, approval, and administration of these schedules, with specific functional requirements including a lottery system for schedule release, approval routing to the Registrar and department assistants, and configurable lockout dates for changes. The software must also enforce credit-hour limits, prevent duplicate course scheduling, and support spreadsheet format exports. Interested vendors must provide detailed information regarding their implementation approaches, technical capabilities, and approximate 3 and 5-year cost estimates. Critical compliance and security requirements include FERPA-relevant data protection, accessibility compliance via a VPAT, and third-party security certifications such as SOC 2 Type II or ISO 27001. Technical responses should address identity integration options like Single Sign-On and the use of AI within the application. All responses must be submitted in PDF format to chris.phillips@usd.edu by 3:00 p.m. Central Time on October 28, 2026, and should not be submitted through the ESM Sourcing portal.