Cloud-Based Real Property Portfolio Management Solution for Leased and State-Owned Assets

The North Carolina Department of Administration is seeking a cloud-based solution to efficiently manage its portfolio of leased and state-owned real properties. The contract, with an estimated value ranging from $500,000 to $2,000,000, aims to procure a comprehensive software-as-a-service platform that provides detailed information and management capabilities for the state's real estate assets. The solicitation, posted on August 4, 2025, invites qualified vendors to submit proposals by October 8, 2025, with the expectation that the solution will support various functions such as property tracking, reservation management, and integration with existing systems, while ensuring security, disaster recovery, and accessibility compliance. The procurement process includes detailed instructions for proposal submission, evaluation criteria, and contractual terms. Bidders are required to complete a cost form template that captures all potential expenses over a five-year period, including licensing, customization, operations, training, infrastructure, consulting, and optional features like AI querying. The RFP emphasizes the importance of a robust, scalable, and secure platform capable of supporting the agency’s property management needs. The selected vendor will need to demonstrate technical expertise and compliance with the outlined requirements, ensuring the solution aligns with the department’s strategic goals for managing its real property portfolio efficiently and effectively.