CMSD SNOW REMOVAL RFP

The Cleveland Metropolitan School District is soliciting proposals under RFP-21449 to secure one or more qualified contractors for comprehensive snow and ice management services across approximately 60 facilities, including schools, administrative offices, and support sites. The contract period runs from November 1, 2026, through November 1, 2029, with two optional one-year renewals extending the potential term to November 1, 2031. Contractors are required to clear all roadways, driveways, and parking areas of hazards by 6:00 a.m. for any measurable snowfall of one inch or more, ensuring surfaces are scraped clean and salted as necessary. Daily completion notifications must be sent to the District via email. The selection process is based on best value, utilizing a two-phase evaluation. Phase one is a responsiveness check covering administrative submittals, certifications, and DBE forms. Phase two uses a weighted scoring system focusing on organizational capacity and staffing (25%), fleet and equipment resources (25%), experience with large multisite accounts (20%), operations and emergency response plans (15%), and the cost proposal (15%). Proposers must submit their bids via the OpenGov Procurement portal by October 16, 2026, including a detailed equipment inventory and a pricing form featuring per-event plowing and per-application salting rates across four regions. Mandatory requirements include commercial general liability and automobile liability insurance of $1,000,000 per occurrence, as well as Ohio Bureau of Workers Compensation coverage.