Coastal Regional Commission - RFP 2026-001 for ERP Accounting Software

The Coastal Regional Commission (CRC) has issued an RFP seeking a fully integrated, public-sector Enterprise Resource Planning (ERP) accounting software solution tailored to meet current and future organizational needs. The procurement emphasizes comprehensive software modules—including general ledger, budgeting, accounts payable/receivable, human resources, payroll, grant and project management, and reporting—along with implementation, data conversion, integration, training, and ongoing support. Vendors are required to submit detailed, itemized pricing for both hosted and SaaS deployment options, covering software licenses, implementation services, and multi-year maintenance costs, with proposals due by October 16, 2025. The project aims to improve data access, automate workflows, centralize services, and enhance grant management through real-time dashboards, with demonstrations scheduled in November and December 2025, and contract award anticipated by mid-December. The contract incorporates extensive federal compliance provisions, including certifications related to debarment and suspension, lobbying restrictions, and immigration verification via E-Verify, all of which must be completed and signed by the vendor. It mandates adherence to federal regulations such as 2 CFR § 200, FTA Circular 4220.1, and applicable civil rights laws, with mandatory insurance coverage and record retention obligations. The evaluation process will consider responsiveness, qualifications, technical solution, support capabilities, and price, employing a trade-off approach to award the contract to the most advantageous proposal. Deliverables are milestone-based, with acceptance contingent upon meeting clearly defined criteria, and the project schedule spans from proposal submission through a phased implementation, with the final goal of operational readiness by January 2026. Proposals must be submitted in five hard copies plus one PDF, organized per instructions, and remain valid for at least 180 days, with the CRC reserving the right to request best and final offers and to award based on overall best value.