Cold Weather Thermals

"Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs." All quotes shall be good until 31 Dec 2019 Combined Synopsis/Solicitation Solicitation Number: FA461319Q1040 Purchase Description: Level 1 and Level 2 Thermals This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the Federal Business Opportunities (FBO) web-site as a Small Business Set-Aside. The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461319Q1040, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 315220, with a small business standard of 750 employees. The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2019-05 effective 13-Aug-19, Defense Federal Acquisition Regulation Supplement DPN 20190820 effective 20-Aug-19 and Air Force Federal Acquisition Regulation Supplement AFAC 2018-0525 effective 25-May-18. DESCRIPTION OF ITEMS/SERVICES: All CLIN's F.O.B. Destination. CLIN 0001: Cold Weather Women's Level One Thermal Shirts (GEN III or Equivalent), Non F/R - Color: TAN499 SUBCLIN 0001AA: Size: Extra Small Quantity: 30 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price): $______________ SUBCLIN 0001AB: Size: Small Quantity: 80 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0001AC: Size: Medium Quantity: 100 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0001AD: Size: Large Quantity: 70 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0001AE: Size: Extra Large Quantity: 25 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0001AF: Size: Extra Extra Large Quantity: 10 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ CLIN 0002: Cold Weather Women's Level One Thermal Underpants (GEN III or Equivalent), Non F/R - Color: TAN499 SUBCLIN 0002AA: Size: Extra Small Quantity: 30 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0002AB: Size: Small Quantity: 80 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0002AC: Size: Medium Quantity: 100 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0002AD: Size: Large Quantity: 70 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0002AE: Size: Extra Large Quantity: 25 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0002AF: Size: Extra Extra Large Quantity: 10 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ CLIN 0003: Cold Weather Women's Level Two Thermal Half Zip Grid Fleece Shirts (GEN III or Equivalent), Non F/R - Color: TAN499 SUBCLIN 0003AA: Size: Extra Small Quantity: 30 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0003AB: Size: Small Quantity: 80 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0003AC: Size: Medium Quantity: 100 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0003AD: Size: Large Quantity: 70 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0003AE: Size: Extra Large Quantity: 25 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0003AF: Size: Extra Extra Large Quantity: 10 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ CLIN 0004: Cold Weather Women's Level Two Thermal Grid Fleece Underpants (GEN III or Equivalent), Non F/R - Color: TAN499 SUBCLIN 0004AA: Size: Extra Small Quantity: 30 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0004AB: Size: Small Quantity: 80 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0004AC: Size: Medium Quantity: 100 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0004AD: Size: Large Quantity: 70 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0004AE: Size: Extra Large Quantity: 25 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ CLIN 0005: Cold Weather Men's Level One Thermal Shirts (GEN III or Equivalent), Non F/R - Color: TAN499 SUBCLIN 0005AA: Size: Extra Small Quantity: 25 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0005AB: Size: Small Quantity: 150 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0005AC: Size: Medium Quantity: 200 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0005AD: Size: Large Quantity: 150 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0005AE: Size: Extra Large Quantity: 100 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0005AF: Size: Extra Extra Large Quantity: 40 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ CLIN 0006: Cold Weather Men's Level One Thermal Underpants (GEN III or Equivalent)Non F/R - Color: TAN499 SUBCLIN 0006AA: Size: Extra Small Quantity: 25 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0006AB: Size: Small Quantity: 150 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0006AC: Size: Medium Quantity: 200 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0006AD: Size: Large Quantity: 150 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0006AE: Size: Extra Large Quantity: 100 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0006AF: Size: Extra Extra Large Quantity: 40 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ CLIN 0007: Cold Weather Men's Level Two Thermal Half zip Grid Fleece Shirts (GEN III or Equivalent), Non F/R - Color: TAN499 SUBCLIN 0007AA: Size: Extra Small Quantity: 25 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0007AB: Size: Small Quantity: 150 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0007AC: Size: Medium Quantity: 200 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0007AD: Size: Large Quantity: 150 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0007AE: Size: Extra Large Quantity: 100 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0007AF: Size: Extra Extra Large Quantity: 40 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ CLIN 0008: Cold Weather Men's Level Two Thermal Grid Fleece Underpants (GEN III or Equivalent), Non F/R - Color: TAN 499 SUBCLIN 0008AA: Size: Extra Small Quantity: 25 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0008AB: Size: Small Quantity: 150 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0008AC: Size: Medium Quantity: 200 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0008AD: Size: Large Quantity: 150 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0008AE: Size: Extra Large Quantity: 100 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ SUBCLIN 0008AF: Size: Extra Extra Large Quantity: 40 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ CLIN 0009: Cold Weather Women's Level Two Thermal Half Zip Grid Fleece Shirts (GEN III or Equivalent), Non F/R - Color: TAN 499 SUBCLIN 0009AA: Size: Extra Extra Large Quantity: 10 Unit of Issue: Each Unit Price: $____________ Extended Price (Quantity X Unit Price):$_______________ DELIVERY DATE(S): 60 Days ADC PLACE OF DELIVERY: F. E. Warren AFB, WY Responses/quotes MUST be received no later than Tuesday, September 10, 2019; 1300 hours (Mountain Time). Forward responses by e-mail to budd.butcher@us.af.mil. Offerors must ensure that their company is registered with System for Award Management (SAM) prior to award. For information refer to: https://www.sam.gov/portal/public/SAM/ APPLICABLE FAR CLAUSES: 52.212-1 Instructions to Offerors-Commercial Items. (OCT 2018) Female thermals must be specifically tailored for females, they cannot be unisex. Both the men and women thermals are not fire retardant/resistant (NON F/R) and must be GEN III or equivalent. Full clause is in attachment. 52.212-2 -- Evaluation -- Commercial Items. As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows: Evaluation -- Commercial Items (Oct 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: - In order to be technically acceptable the female thermals must be specifically tailored for females, they can't be unisex. Contractor shall provide documentation with their proposal showing the female sizing in the chest, waist and hips. This includes confirmation that the pants do not have added material in the groin area. - Both the male and female thermals must be GEN III or equivalent. Thermals are not Fire Retardant/Resistant (NON F/R). Award will be made to the lowest price technically acceptable meeting the specific requirements. 252.232-7006 Wide Area WorkFlow Payment Instructions. (DEC 2018) As prescribed in 232.7004(b), use the following clause: WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018) (a) Definitions. As used in this clause- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. Payment request and receiving report are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/ (e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order: (1) Document type. The Contractor shall submit payment requests using the following document type(s): (i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher. (ii) For fixed price line items (A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. Invoice and Receiving Report (Combo) (B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. N/A (iii) For customary progress payments based on costs incurred, submit a progress payment request. (iv) For performance based payments, submit a performance based payment request. (v) For commercial item financing, submit a commercial item financing request. (2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract. (f) [Note: The Contractor may use a WAWF combo document type to create some combinations of invoice and receiving report in one step.] (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* | Field Name in WAWF || Data to be entered in WAWF | | Pay Official DoDAAC || F87700 | | Issue By DoDAAC || FA4613 | | Admin DoDAAC || FA4613 | | Inspect By DoDAAC || F1Y6AA | | Ship To Code || F1Y6AA | | Ship From Code || N/A | | Mark For Code || N/A | | Service Approver (DoDAAC) || F1Y6AA | | Service Acceptor (DoDAAC) || F1Y6AA | | Accept at Other DoDAAC || N/A | | LPO DoDAAC || N/A | | DCAA Auditor DoDAAC || N/A | | Other DoDAAC(s) || N/A | (4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable. (5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activitys WAWF point of contact. www.aptac-us.org (2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed. (End of clause) 5352.201-9101 OMBUDSMAN (JUN 2016) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICA/KG (OL-GSC) Director of Contracting, 841 Fairchild Ave, Barksdale AFB, LA 71110, telephone 318-456-6336 (DSN 781-6336); facsimile 318-456-7861 (DSN 781-7861). Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) Attachment 1 Full list of Clauses. Attachment 2 Thermal Shirts and Pants Sizes.